Research Coordinator I, Knowledge Translation Wellness Hub at Unity Health Toronto

Unity Health Toronto; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

Unity Health Toronto in Toronto, ON, is seeking a Research Coordinator I for the Knowledge Translation Wellness Hub to support administrative and research activities on-site. The role involves coordinating meetings, training materials, and data management within the TIES and Wellness Hub teams.

The position emphasizes collaboration with internal/external stakeholders, adherence to privacy standards, and progressive responsibilities in research coordination and project support.

Qualifications

• Undergraduate Degree with relevant experience or equivalent combination of education and experience.
• TCPS CORE 2 is an asset (to be completed within first 2 weeks of hire).
• Good clinical practice certificate is an asset (to be completed within first 2 weeks of hire).
• Understanding of health research methodology and study design.
• Experience with plain language writing.
• Experience working with a diversity of interest holders is an asset.
• Experience in co-development is an asset.
• Experience with research trials is an asset.

Responsibilities

• Administrative Duties (50% of work time): Creates trainings, manuals, e-learning content as needed.
• Organizes, facilitates, and runs meetings with internal teams, and external interest holders.
• Facilitates the communication plan for internal and external interest holders.
• Disseminates information as needed.
• Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.
• General office duties e.g. filing, mailings, courier services, ensuring stocked and maintained inventory/supplies/equipment/software.
• Designs source documents for the collection and management of information/data.
• May organize, set up, and maintain equipment (e.g. chromebooks/google enterprise).

Skills

Project coordination

Plain language writing

Implementation science

Healthcare research

Quantitative research

Qualitative research

Diversity engagement

Research trials

Education

Undergraduate Degree

Job description

Apply for Research Coordinator I, Knowledge Translation Wellness Hub at Unity Health Toronto in Toronto, ON, CA. This Full time on site position offers great opportunities for career growth.

The Team for Implementation, Evaluation and Sustainability (TIES) and Wellness Hub (WH), within the Knowledge Translation Program (KTP) at St. Michael's Hospital, Unity Health Toronto, partners with patients, public, healthcare providers, community organizations, and policymakers to design, implement, evaluate, and sustain evidence-informed interventions that improve health outcomes and health system performance. Through implementation science, program evaluation, interest holder engagement, and applied research, the team advances innovative solutions that support equitable, person-centred care and strengthen the translation of evidence into real-world practice.

Duties/Responsibilities

• Administrative Duties (50% of work time)
  • Creates trainings, manuals, e-learning content as needed.
  • Organizes, facilitates, and runs meetings with internal teams, and external interest holders.
  • Facilitates the communication plan for internal and external interest holders.
  • Disseminates information as needed.
  • Ensures maintenance, collection, transcription, and entry of study related data, in accordance with hospital and privacy regulations.
  • General office duties e.g. filing, mailings, courier services, ensuring stocked and maintained inventory/supplies/equipment/software.
  • Designs all source documents (templates, tracking files, forms, guidance documents) for the collection, and management of information/data.
  • May organize, set up, and maintain equipment (e.g. chromebooks/google enterprise).
• Research Specific Tasks (40% of work time)
  • Plans, organizes, directs, controls, and evaluates the activities and operations of scientific research or quality control.
  • Ongoing coordination of study activities; day to day project management of timelines, resources, deliverables, and study tasks.
  • Quantitative and qualitative data collection, including designing interview guides, co-development materials, surveys, selecting/screening test sample, cleaning/coding data, and conducting interviews.
  • Coordinates participants and helps with screening /recruitment.
  • Liaises with multiple internal and external interest holders at local and international levels, navigates interest holder relationships, and responds proactively to anticipated challenges.
  • Contributes to the presentation of research related information: reports, proposals, publications, presentations, manuscripts, abstracts, newsletters, posters etc.
  • Manuscript writing/revising; data analysis, including screening abstracts, and full text of research articles, and performs reference scanning for scoping, and systematic reviews.
  • Help develop processes, tools (project charters, workflow, Gantt charts), and resources to support team members, and projects.
  • May participate directly in the design, development, and inspection of technical projects, or in the theoretical or applied scientific work of the department.
  • Helps prepare specifications, presentations, and report preparations in consultation and negotiation with multiple interest holders.
  • Troubleshoots/solves logistical and technical obstacles.
  • Supports requests for proposals (RFP), and grant application process and protocols.
  • Prepares grant letters of support.
  • Support biological sample collection (Phlebotomy, dry blood spot testing etc.), processing and shipping according to TDG/IATA, if applicable.
  • Maintains awareness of health and research news, events and current high-profile research activities.
• Day to Day Project and Staff Guidance Tasks (10% of work time)
  • May train, coordinate, and/or delegate tasks (including overseeing quality control of submitted assignments) to Research Assistants, casual staff, and internal/external collaborators.
  • May recruit and onboard personnel (e.g. peer navigators, students) and oversee development and maintenance of staff competence in required areas.
  • May conduct some conflict resolution.
  • May help review the technical work of the department or project teams.
  • May develop and implement policies, standards and procedures for the scientific and technical work performed in the department.
  • Performs Cross Functional and Other Duties as Assigned and/or Requested. All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality.
• Key accountabilities in this regard include:
  • Strict compliance with patient/employee confidentiality practices and policies.
  • Strict compliance with patient/employee safety practices and standards.
  • Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
  • Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications, Knowledge and Skills

• Undergraduate Degree and 2 years of relevant experience, OR demonstrable equivalent combination of specialized education and experience.
• TCPS CORE 2 is an asset. (Completed within first 2 weeks of hire)
• Good clinical practice certificate is an asset. (Completed within first 2 weeks of hire)
• Basic understanding of implementation science, including applicable theories, frameworks, and models.
• Project coordination skills.
• Knowledge of Healthcare research.
• Experience with plain language writing.
• Experience working with a diversity of interest holders is an asset.
• Experience in co-development is an asset.
• Experience with research trials is an asset.
• Understanding of health research methodology and study design.
• Quantitative research experience.
• Qualitative research experience.