Research Coordinator

UBC The University of British Columbia; Vancouver; On-site; CAD 51,000 - 61,000; Full time

Job summary

The University of British Columbia is seeking a Research Coordinator to support the Centre for Cardiovascular Innovation in Vancouver. You will provide research support to the team, assist with participant recruitment, regulatory compliance and data collection.

The role involves coordinating participant visits, obtaining informed consent, collecting data, and working with investigators and study staff to deliver project milestones within budgets.

Qualifications

• Minimum two years of related experience or equivalent education.
• Experience coordinating clinical trials or investigator-initiated studies preferred.
• Knowledge of ethics, confidentiality and privacy in research.

Responsibilities

• Identifies potential study participants and reviews eligibility criteria.
• Educates participants about study background, procedure, and risks.
• Coordinates visits, informed consent, vital signs and data collection.
• Coordinates tests with departments, pharmacy and study staff.
• Manages data entry, questionnaires and participant reimbursements.
• Performs data collection, documentation and trial monitoring.
• Supports ethics submissions and maintains study documents.
• Communicates progress and issues to investigators and team.

Skills

Project management

Analytical thinking

Communication

Teamwork

Multitasking

Education

High school graduation with related field training

Tools

REDCap

Microsoft Office (Outlook, Word, Excel)

ICH-GCP / GCP certification

Job description

Job Title

Research Coordinator

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 2

Job Family

Group Staff - Non Union

Department

Operations | Centre for Cardiovascular Innovation | Faculty of Medicine

Compensation

Compensation Range $4,597.80 - $5,469.59 CAD Monthly

Job End Date

December 13, 2027

Posting End Date

November 27, 2026

Job Summary

The Research Coordinator provides research support to the research team at the Centre for Cardiovascular Innovation (CCI).

Organizational Status

The Research Coordinator reports to the Principal Investigator(s) for research direction, priorities and work assignments, and to the Senior Manager, Research Operations for day-to-day operational and administrative matters.

The role collaborates with research centre staff and other stakeholders to support the delivery of the research program.

Work Performed

• Identifies potential study participants.
• Reviews and confirms eligibility criteria.
• Educates participants about study background, purpose, procedures and potential benefits and risks.
• Coordinates study participant visits, including conducting informed consent process, collecting vital signs, performing tests relevant to training such as ECG, stress test, Holter and blood pressure, and collecting protocol defined data variables.
• Coordinates study participants’ treatment/tests with various departments, pharmacy, physicians and other study staff personnel.
• Provides operational research support, including administering questionnaires, data entry, scheduling tests and participant reimbursements.
• Performs data collection, data entry, documentation of process, integration, evaluation, and ongoing monitoring of clinical trials and research studies.
• Works with Principal Investigators, Research Managers, and the research team to develop and evaluate strategies for meeting clinical trial goals, objectives, and enrolment expectations.
• Works collaboratively with research team members to develop research project proposals, protocols, objectives, timelines and deliverables.
• Executes research projects according to research methodologies and plans, facilitates consensus with stakeholders as needed, and manages and ensures the successful completion of projects.
• Assists with monitoring project scope, timelines, costs, risks, and quality to support the successful delivery of projects within established budgets.
• Keeps principal investigators, managers and research team members informed of project progress, challenges, and potential issues.
• Conducts preliminary data analysis using study databases to support research activities and project objectives.
• Monitors the progress across the Principal Investigators' research projects, tracks timelines, deliverables and outstanding action items, and follows up with team members and collaborators to support timely completion.
• Coordinates communication and follow-up with other clinical sites and research collaborators, including tracking agreed actions and outstanding requests.
• Liaises with Principal Investigators, research teams, UBC Research Ethics Board, UBC Office of Research Services, industry sponsors, coordinating centres and granting agencies.
• Maintains study specific documents.
• Assists with ethics applications and submissions.
• Supports the Principal Investigators' research activities as directed, including preparing and maintaining project lists and assisting with the preparation, formatting and submission of abstracts, posters, presentations and manuscripts.
• Assists with the preparation and coordination of research grant applications, including tracking deadlines and gathering and reviewing supporting documentation.
• Maintains an overview of the Principal Investigators' research portfolio, including active and planned studies, collaborations, priorities and key deadlines.
• Provides research-related administrative support to the Principal Investigators, including organizing meetings, coordinating correspondence, tracking deadlines and action items, and following up on research agreements, approvals and collaborations.
• Performs other related duties as required, consistent with the qualifications and requirements of this classification.

Consequence of Error/Judgement

The incumbent is expected to work independently and collaboratively while exercising sound judgment. Errors in performing these duties could significantly affect research projects and outcomes. The role requires managing time sensitive tasks with deadlines; failures to meet these deadlines may negatively affect the research program, funding opportunities and internal and external relationships. A high degree of accuracy, a thorough understanding of policies and procedures, the ability to anticipate, investigate, and resolve issues, and the ability to manage competing demands are required.

Supervision Received

Works under the general supervision of the principal investigator(s) and the Senior Manager, Research Operations.

Supervision Given

Explains procedures to new or inexperienced research staff.

Minimum Qualifications

High school graduation, some additional training in a related field and a minimum two years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Experience coordinating clinical trials or investigator-initiated research studies.
• Project management skills.
• Knowledge and certification of Good Clinical Practice –ICH-GCP.
• Demonstrated knowledge of research ethics including research confidentiality and privacy.
• Proficiency in Microsoft Office applications (e.g., Outlook, Word, Excel).
• Experience with REDCap or other clinical research databases, including database setup, data entry and data quality checks.
• Ability to think analytically and conceptually.
• Ability to maintain accuracy and attention to detail.
• Ability to communicate effectively, both verbally and in writing.
• Highly effective interpersonal and organizational skills.
• Ability to multi-task and prioritize work to meet deadlines.
• Ability to work effectively independently and in a team environment.
• Demonstrated initiative and ability to follow through on tasks, coordinate follow-up and identify issues requiring the Principal Investigators' attention.

About the University

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally.

A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world.

Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential.

New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.

We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.