Project Coordinator, AMPLIFY

UBC The University of British Columbia; Vancouver; On-site; CAD 51,000 - 61,000; Full time

Job summary

The University of British Columbia is seeking a Project Coordinator for the AMPLIFY project, a CIHR-funded initiative exploring Indigenous gender equity and wellbeing. The role supports participant engagement, data collection, partnerships, and knowledge sharing while ensuring ethics compliance and budgeting aligned with timelines.

Reporting to the PI and Research Coordinator, you will help coordinate workshops, exhibitions, and communications with multidisciplinary teams and community partners

Qualifications

• High school graduation plus two years of related experience.
• Uphold equity, diversity, inclusion, and culturally safe research.
• Proficiency with Microsoft Office and virtual meeting tools.

Responsibilities

• Coordinate participant engagement, recruitment, and scheduling for AMPLIFY interviews.
• Assist with qualitative data collection and ensure adherence to protocols.
• Support community partnerships, workshops, exhibitions, and knowledge mobilization.
• Maintain project records, ethics submissions, and funding deliverables.

Skills

Microsoft Office

Virtual meeting platforms

Education

High school graduation

Undergraduate degree in a relevant discipline

Job description

Job Title Project Coordinator, AMPLIFY Job Category Non Union Technicians and Research Assistants Job Profile Non Union Salaried - Research Assistant /Technician 2 Job Family Group Staff - Non Union Department Bingham Research Division of Social Medicine | Department of Medicine | Faculty of Medicine Compensation Range $4,597.80 - $5,469.59 CAD Monthly Job End Date November 1, 2027 Posting End Date November 25, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The 5-year CIHR funded AMPLIFY project builds on community teachings by returning to land-based practices and traditional BC First Nations artistic approaches to explore Indigenous gender equity and justice through matriarchal knowledge, wellness, and intergenerational teachings. Through in-depth interviews, cedar and wool weaving workshops, and collaborative knowledge sharing, the project aims to translate Indigenous knowledge into culturally safe clinical guidelines and systems-level recommendations that support Indigenous women, Two-Spirit, and gender-diverse peoples across the life course. Coordinates a range of research activities related to the 5-year CIHR funded AMPLIFY project, including participant engagement, qualitative data collection, community partnerships, arts-based workshops, exhibitions, knowledge mobilization, and research administration. Provides project coordination support to ensure research activities are completed according to established protocols, timelines, and funding requirements.

Organizational Status

This position reports to the Principal Investigator and Research Coordinator. The position works collaboratively with research staff, graduate students, community partners, advisory members, artists, and other project collaborators.

Work Performed

Participant Engagement and Research Activities

• Coordinate participant recruitment, scheduling, and communication for AMPLIFY interviews.
• Support the completion of qualitative interviews and ensure research activities are conducted according to approved protocols.
• Communicate with participants in a respectful, timely, and culturally appropriate manner.
• Maintain tracking systems related to participant engagement and research activities.
• Participate in quantitative and qualitative survey development.

Community Engagement and Partnerships

• Support the coordination of relationships with community partners, advisory members, and project collaborators.
• Assist with planning and coordination of community engagement activities, arts-based workshops, and exhibitions.
• Communicate project updates, timelines, and logistics with internal and external partners.
• Support the development and maintenance of collaborative relationships throughout the project.

Data Management

• Organize and maintain research materials, including interview documentation, transcripts, and supporting research files.
• Support secure data management practices in accordance with ethics requirements and institutional policies.
• Maintain organized project records and documentation to support ongoing research activities.
• Assist graduate students and research team members with access to organized project materials.

Knowledge Mobilization

• Support the development and coordination of knowledge mobilization activities, including presentations, reports, community resources, exhibitions, and other research outputs.
• Assist with preparation of research summaries, manuscripts, conference materials, and project communications.
• Support dissemination activities for academic, community, and public audiences.

Research Administration

• Maintain project timelines, task tracking documents, and research records.
• Support ethics submissions, amendments, renewals, and required project documentation.
• Assist with project reporting requirements and preparation of funding deliverables.
• Provide continuity across MSc and PhD student cohorts by maintaining project documentation, processes, and research materials.

Other

• Participate in project planning and team meetings.
• Coordinate activities across multiple concurrent research initiatives when required.
• Perform other related duties consistent with the classification.
• Participate in offsite research activities which may include travel.

Consequence of Error/Judgement

Work is performed according to established research protocols, university policies, funding agreements, and ethical guidelines. The position exercises judgment in coordinating project activities, prioritizing competing demands, and maintaining relationships with project partners. Errors in scheduling, budget monitoring, ethics compliance, reporting, or partner communications could result in project delays, non-compliance with institutional or funding requirements, reputational impacts, or loss of funding. Complex or non-routine issues are discussed with the Principal Investigator or Research Coordinator.

Supervision Received

The incumbent receives general supervision from the Principal Investigator and Research Coordinator. Work assignments are established through project priorities and funding timelines. The position is expected to independently coordinate routine project activities while consulting with supervisors regarding complex issues or significant deviations from project plans.

Supervision Given

May provide guidance, orientation, and task coordination to undergraduate and graduate research assistants, trainees, students, and temporary project staff participating in the AMPLIFY project.

Minimum Qualifications

High school graduation, some additional training in a related field and a minimum two years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Undergraduate degree in a relevant discipline such as health sciences, public health, social sciences, Indigenous studies, or a related field, plus a minimum of two years of related experience, or an equivalent combination of education and experience.

• Experience coordinating research or community-based projects.
• Demonstrated ability to work independently while managing multiple competing priorities.
• Demonstrated commitment to equity, diversity, inclusion, and culturally safe research practices.
• Experience coordinating health research or community-based research projects.
• Knowledge of research administration, including ethics processes, project coordination, reporting, and documentation.
• Experience supporting project budgets, financial tracking, and funding reporting.
• Excellent organizational, interpersonal, and written communication skills.
• Ability to establish and maintain collaborative relationships with Indigenous communities, researchers, health system partners, and community organizations.
• Ability to effectively manage multiple priorities while meeting project deadlines.
• Proficiency with Microsoft Office applications and virtual meeting platforms.
• Experience with knowledge mobilization, research communications, and dissemination activities is an asset.
• Knowledge of Indigenous health research methodologies, community-engaged research and OCAP® Principles or related Indigenous data governance frameworks is considered an asset.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively both independently and as part of an interdisciplinary research team.

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential.

New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together?

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.

We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person.