Research Contracts & Compliance Officer

University of Toronto; Toronto; On-site; CAD 80,000 - 102,000; Full time

Job summary

The University of Toronto, located in Toronto, Canada, seeks a research administration professional to coordinate contracts, ensure compliance, and support CanPath-related activities within the Dalla Lana School of Public Health.

The role emphasizes policy interpretation, stakeholder engagement, and procedural development, with a grant-funded term through March 2028. Strong MS Office and project coordination skills are essential.

Qualifications

• Bachelor's degree or an acceptable combination of equivalent experience.
• Minimum three (3) years of experience supporting research administration, contract administration, grants administration, or a related function within an academic or research environment.
• Experience drafting, reviewing, and administering research agreements, sponsor terms, compliance terms, contracts, and other legal documents.
• Experience interpreting and applying policies, procedures, sponsor requirements, and regulatory guidelines, ensuring compliance with institutional policies and regulatory requirements.
• Experience supporting research funding activities, including proposal development, sponsor requirements, reporting obligations, or grant administration.
• Experience monitoring compliance requirements and identifying issues requiring escalation or review.
• Experience coordinating projects, meetings, timelines, and stakeholder communications.
• Experience developing, maintaining, and implementing procedures, standard operating procedures, or training materials.
• Experience fostering and maintaining effective relationships with researchers, sponsors, partners, and other internal and external stakeholders.
• Knowledge of research administration practices, research ethics requirements, privacy legislation, and regulatory compliance frameworks.
• Advanced proficiency with Microsoft Office (SharePoint, Word, Excel, Outlook, Teams, and PowerPoint), project management software (e.g., Asana) and Zoom.
• Strong analytical and problem-solving skills, including the ability to assess complex issues and recommend practical solutions independently.
• Strong attention to detail and ability to review documentation for accuracy and compliance.
• Excellent written and verbal communication skills, including the ability to explain policies, procedures, and contractual requirements to diverse audiences.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.

Responsibilities

• Coordinating research agreement and contract administration, including drafting, reviewing, and administering research agreements, contracts, and partnership agreements while ensuring compliance with University policies, sponsor requirements, and regulatory standards.
• Supporting research administration and compliance activities, including reviewing funding proposals and agreements, monitoring reporting requirements and deadlines, supporting research ethics and privacy processes, and advising on policy and procedural requirements.
• Supporting stakeholder engagement and partnerships, including liaising with researchers, sponsors, collaborators, and project partners, coordinating meetings and communications, and facilitating research-related initiatives.
• Supporting knowledge sharing, including developing, maintaining, and implementing standard operating procedures, training content and guidelines, communicating committee decisions, and contributing to activities that enhance program visibility and reputation.
• Supporting operational and financial activities, including tracking project milestones, verifying grant submissions and invoices, collaborating on cost estimates, developing procedures and training materials, and recommending process improvements.

Skills

MS Office

Policy compliance

Stakeholder engagement

Project coordination

Communication

Attention to detail

Problem solving

Data analysis

Research administration

Education

Bachelor's degree or equivalent

Master's in Public Health (assets)

Tools

Asana

Zoom

SharePoint

Job description

The University of Toronto, located in Toronto, Canada, seeks a research administration professional to coordinate contracts, ensure compliance, and support CanPath-related activities within the Dalla Lana School of Public Health.

The role emphasizes policy interpretation, stakeholder engagement, and procedural development, with a grant-funded term through March 2028. Strong MS Office and project coordination skills are essential.