Canpath Research Access & Contracts Officer

University of Toronto; Toronto; On-site; CAD 80,000 - 102,000; Full time

Job summary

The University of Toronto, located in Toronto, Canada, seeks a research administration professional to coordinate contracts, ensure compliance, and support CanPath-related activities within the Dalla Lana School of Public Health.

The role emphasizes policy interpretation, stakeholder engagement, and procedural development, with a grant-funded term through March 2028. Strong MS Office and project coordination skills are essential.

Qualifications

• Bachelor's degree or an acceptable combination of equivalent experience.
• Minimum three (3) years of experience supporting research administration, contract administration, grants administration, or a related function within an academic or research environment.
• Experience drafting, reviewing, and administering research agreements, sponsor terms, compliance terms, contracts, and other legal documents.
• Experience interpreting and applying policies, procedures, sponsor requirements, and regulatory guidelines, ensuring compliance with institutional policies and regulatory requirements.
• Experience supporting research funding activities, including proposal development, sponsor requirements, reporting obligations, or grant administration.
• Experience monitoring compliance requirements and identifying issues requiring escalation or review.
• Experience coordinating projects, meetings, timelines, and stakeholder communications.
• Experience developing, maintaining, and implementing procedures, standard operating procedures, or training materials.
• Experience fostering and maintaining effective relationships with researchers, sponsors, partners, and other internal and external stakeholders.
• Knowledge of research administration practices, research ethics requirements, privacy legislation, and regulatory compliance frameworks.
• Advanced proficiency with Microsoft Office (SharePoint, Word, Excel, Outlook, Teams, and PowerPoint), project management software (e.g., Asana) and Zoom.
• Strong analytical and problem-solving skills, including the ability to assess complex issues and recommend practical solutions independently.
• Strong attention to detail and ability to review documentation for accuracy and compliance.
• Excellent written and verbal communication skills, including the ability to explain policies, procedures, and contractual requirements to diverse audiences.
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines.

Responsibilities

• Coordinating research agreement and contract administration, including drafting, reviewing, and administering research agreements, contracts, and partnership agreements while ensuring compliance with University policies, sponsor requirements, and regulatory standards.
• Supporting research administration and compliance activities, including reviewing funding proposals and agreements, monitoring reporting requirements and deadlines, supporting research ethics and privacy processes, and advising on policy and procedural requirements.
• Supporting stakeholder engagement and partnerships, including liaising with researchers, sponsors, collaborators, and project partners, coordinating meetings and communications, and facilitating research-related initiatives.
• Supporting knowledge sharing, including developing, maintaining, and implementing standard operating procedures, training content and guidelines, communicating committee decisions, and contributing to activities that enhance program visibility and reputation.
• Supporting operational and financial activities, including tracking project milestones, verifying grant submissions and invoices, collaborating on cost estimates, developing procedures and training materials, and recommending process improvements.

Skills

MS Office

Policy compliance

Stakeholder engagement

Project coordination

Communication

Attention to detail

Problem solving

Data analysis

Research administration

Education

Bachelor's degree or equivalent

Master's in Public Health (assets)

Tools

Asana

Zoom

SharePoint

Job description

Description

Campus

St. George (Downtown Toronto)

About us

The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which plays a critical role in the COVID-19 pandemic response, went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $53.3 million in research funding per year, the School contributes to improving population health and health policy and health systems through discoveries and innovation in data science and AI, maternal, child and reproductive health, climate change, implementation and improvement sciences, preventable disease through vaccines and prevention through wellness such as with diabetes, comparative health policy, sustainable and equitable health systems, global and Indigenous health, among many other areas. This past year, $10 million philanthropic dollars was raised for research, education and knowledge translation, and the over 7000 alumni were deeply engaged through events and networking opportunities.

Your opportunity

The Canadian Partnership for Tomorrow's Health (CanPath), housed at the Dalla Lana School of Public Health, is Canada's largest population cohort study and a national platform for population-level health research. CanPath enables researchers to investigate how genetics, environment, lifestyle, and behaviour interact to influence the development of cancer and other chronic diseases. Through health, demographic, and biological data voluntarily contributed by more than 350,000 Canadians, CanPath supports researchers across the country in advancing knowledge and improving population health.

Your responsibilities will include

• Coordinating research agreement and contract administration, including drafting, reviewing, and administering research agreements, contracts, and partnership agreements while ensuring compliance with University policies, sponsor requirements, and regulatory standards
• Supporting research administration and compliance activities, including reviewing funding proposals and agreements, monitoring reporting requirements and deadlines, supporting research ethics and privacy processes, and advising on policy and procedural requirements
• Supporting stakeholder engagement and partnerships, including liaising with researchers, sponsors, collaborators, and project partners, coordinating meetings and communications, and facilitating research-related initiatives
• Supporting knowledge sharing, including developing, maintaining, and implementing standard operating procedures, training content and guidelines, communicating committee decisions, and contributing to activities that enhance program visibility and reputation
• Supporting operational and financial activities, including tracking project milestones, verifying grant submissions and invoices, collaborating on cost estimates, developing procedures and training materials, and recommending process improvements

Essential Qualifications

• Bachelor's Degree or an acceptable combination of equivalent experience
• Minimum three (3) years of experience supporting research administration, contract administration, grants administration, or a related function within an academic or research environment
• Demonstrated experience drafting, reviewing, and administering research agreements, sponsor terms, compliance terms, contracts, and other legal documents
• Experience interpreting and applying policies, procedures, sponsor requirements, and regulatory guidelines, ensuring compliance with institutional policies and regulatory requirements
• Experience supporting research funding activities, including proposal development, sponsor requirements, reporting obligations, or grant administration
• Experience monitoring compliance requirements and identifying issues requiring escalation or review
• Experience coordinating projects, meetings, timelines, and stakeholder communications
• Experience developing, maintaining, and implementing procedures, standard operating procedures, or training materials
• Experience fostering and maintaining effective relationships with researchers, sponsors, partners, and other internal and external stakeholders
• Knowledge of research administration practices, research ethics requirements, privacy legislation, and regulatory compliance frameworks
• Advanced proficiency with Microsoft Office (SharePoint, Word, Excel, Outlook, Teams, and PowerPoint), project management software (e.g., Asana) and Zoom
• Strong analytical and problem-solving skills, including the ability to assess complex issues and recommend practical solutions independently
• Strong attention to detail and ability to review documentation for accuracy and compliance
• Excellent written and verbal communication skills, including the ability to explain policies, procedures, and contractual requirements to diverse audiences
• Strong organizational skills with the ability to manage multiple priorities and competing deadlines

Assets (Nonessential)

• Public health/population health experience and/or a Master of Public Health
• Experience with streamlining administrative processes

To be successful in this role you will be

• Communicator
• Meticulous
• Organized
• Problem solver
• Team player

Please note this is a grant-funded term position through March 2028.

Closing Date

10/19/2026, 11:59PM ET

Employee Group

USW

Appointment Type

Grant - Term

Schedule

Full-Time

Pay Scale Group & Hiring Zone

USW Pay Band 11 -- $79,640 with an annual step progression to a maximum of $101,845. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category

Administrative / Managerial

Divisional HR Office Email

[e-mail]

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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