Reporting & Administration Analyst

RECRUITMENT PARTNERS INC.; Calgary; On-site; CAD 42,000 - 62,000; Part time

Job summary

RECRUITMENT PARTNERS INC. in Calgary seeks a Reporting & Administration Analyst for a 3- to 4-month contract to support logistics operations with performance reporting and KPI tracking.

You will monitor metrics, verify invoices, track compliance, and assist with budget reporting and variance analysis, reporting to the Senior Manager, Operations Strategy & Fleet. Proficiency in Excel and Power BI is preferred, with strong attention to detail and clear stakeholder communication.

Qualifications

• Experience in KPI reporting, performance monitoring, data analysis, and invoice verification.
• Advanced Excel skills; Power BI is a plus.
• Able to analyze data, identify trends, and prepare clear management reports.
• Strong organizational skills with meticulous accuracy and attention to detail.
• Excellent written and verbal communication with a focus on reporting to stakeholders.

Responsibilities

• Maintain, track, and improve KPIs and performance reporting tools.
• Prepare monthly, quarterly, and annual operational performance reports.
• Monitor performance metrics, identify trends and exceptions, and flag areas needing management attention.
• Conduct variance analysis and follow up on performance gaps and corrective actions.
• Report on operational objectives, service performance, compliance, and product quality metrics.
• Support continuous improvement through data collection, analysis, and reporting enhancements.
• Administer service provider agreements and monitor contractual obligations and SLAs.
• Track and report contractual deviations, performance exceptions, and compliance issues.
• Verify invoices, review ancillary charges, and resolve billing discrepancies for contractual accuracy.
• Support budget reporting, cost variance analysis, and overall financial performance monitoring.

Skills

KPI reporting

Performance monitoring

Data analysis

Invoice verification

Advanced Excel

Power BI

Stakeholder support

Tools

Power BI

Microsoft Excel

Job description

Reporting & Administration Analyst - Contract

A Calgary-based client is seeking a Reporting & Administration Analyst for a 3 to 4-month contract. The successful candidate will provide administrative support for logistics operations by delivering performance reporting, monitoring key metrics, verifying invoices, tracking compliance requirements, and supporting routine operational processes. This position reports directly to the Senior Manager, Operations Strategy & Fleet.

Your Success Will Be Defined By Your Ability To

• Maintain, track, and continuously improve KPIs and performance reporting tools.
• Prepare monthly, quarterly, and annual operational performance reports.
• Monitor performance metrics, identify trends, exceptions, and areas requiring management attention.
• Conduct variance analysis and follow up on performance gaps and corrective actions.
• Report on operational objectives, service performance, compliance, and product quality metrics.
• Support continuous improvement initiatives through data collection, analysis, and reporting enhancements.
• Administer service provider agreements and monitor contractual obligations and service levels.
• Track, elevate, and report contractual deviations, performance exceptions, and compliance issues.
• Verify invoices, review ancillary charges, and resolve billing discrepancies to ensure contractual accuracy.
• Support budget reporting, cost variance analysis, and overall financial performance monitoring.

Your strengths include:

• Experience in KPI reporting, performance monitoring, data analysis, and invoice verification.
• Advanced Excel skills with strong proficiency in Microsoft Office applications; Power BI experience is an asset.
• Ability to analyze data, identify trends, and prepare clear management reports.
• Strong organizational skills with exceptional accuracy and attention to detail.
• Effective written and verbal communication skills with a focus on reporting and stakeholder support