Remote Production Coordinator

Bilinguallink; Halton Hills; Hybrid; CAD 48,000 - 68,000; Full time

Benefits offered by this job

Hybrid work model

A beautiful, bright studio in downtown

Kelowna studio amenities

Job summary

ARTISTS ANIMATION STUDIO is seeking a Production Coordinator to support the Production Manager and Producer, coordinating assets, schedules, and client communications. You will oversee multiple teams, set up Shotgrid, and facilitate handoffs across departments with an emphasis on proactive planning and organized workflows.

The role involves liaising with Directors and Supervisors, ensuring on‑time asset deliveries, and maintaining reference documentation for artists and leadership.

Qualifications

• Advanced proficiency with Google Suite applications.
• Experience in coordinating animation/production assets and schedules.
• Strong communication skills and proactive issue flagging.
• Excellent organizational skills and workflow optimization.
• Ability to manage multiple tasks and priorities under tight deadlines.
• Collaborative mindset and leadership-friendly communication.

Responsibilities

• Pro-actively retrieve production assets and prepare departmental breakdowns.
• Enter information into Shotgrid and coordinate workloads with Supervisors.
• Track artist output and provide weekly progress updates to Production Manager/Producer.
• Flag schedule issues early and communicate with stakeholders.
• Take notes in departmental sessions and ensure attendance.
• Liaise with tech support to assist artists and tracking systems.
• Manage asset deliveries to/from the client and troubleshoot delivery issues.

Skills

Google Suite proficiency

Project coordination

Communication skills

Asset tracking

Deadline management

Team collaboration

Proactive thinking

Tools

Harmony

Adobe Photoshop

Shotgrid

Job description

PRODUCTION COORDINATOR

Reporting to the Production Manager and Producer, the Production Coordinator acts as the “life support” for their respective department and artists on the front lines, while working closely with the creative Directors and Supervisors. They are primarily responsible for asset & shot tracking to the production schedule, and front-facing client communication related to their department. As it relates to the Production, the ____ Coordinator will oversee the ____, ____, and ____ teams. They will also aid the Production Manager as needed in setting up Shotgrid and facilitating handoffs between departments.

At ARTISTS ANIMATION STUDIO, we create the best in digital animation by utilizing the passion and talent of an empowered artist workforce committed to the pursuit of excellence. We lead through constant innovation in our technology, creative abilities, and production methodology, and through the creation of a work environment where passionate leadership drives our extraordinary talent to achieve artistic excellence. We embrace communication of all forms – artistic and business – with an environment that encourages the free flow of ideas, honest feedback, fair performance evaluation, and challenges from all employees.

WHAT YOU’LL DO

• Pro-actively retrieve all production assets to prepare the breakdown for their department and determine the output needed for each episode


• Enter required info into Shotgrid and work with department Supervisors to assign workloads and determine priorities


• Track artist output per the scheduled time allotment, providing weekly updates to the Production Manager and Producer while remaining in constant communication with artists on their progress


• Immediately flag and report any foreseen schedule issues to the Production Manager and Producer


• Take notes in departmental sessions and reviews and ensure all artists are present and accounted for


• Liaise with tech support to support artists and the tracking systems they rely on to deliver their work


• Be responsible for asset deliveries to/from the client on all episodes, and for tracking these shipments to the satisfaction of the client. With the assistance of the Studio Technologist, troubleshoot any tech issues impeding or hindering the smooth delivery of assets


• Be an active and present member of the leadership team, promoting team spirit and open communication while keeping the team engaged in the production


• Create and maintain reference documentation for artists and leadership


• Other administrative or production-related duties as assigned by the Production Manager and Producer

WHAT WE’RE LOOKING FOR

• Advanced proficiency in Google Suite (Gmail, Calendars, Meet, Sheets, Docs, etc.)


• Advanced proficiency in Google Suite (Gmail, Calendars, Meet, Sheets, Docs, etc.)


• Experience in the animation industry with a baseline understanding of Harmony and/or Adobe Photoshop


• Proactive thinking – you think ahead and can identify roadblocks before they occur


• Extremely organized and constantly looking for ways to improve workflow efficiencies


• A master of multi-tasking with an aptitude for prioritizing to ensure goals and deadlines are met


• Excellent communication skills, both verbal and written – you are open and honest about your teams’ progress and proactively flag any issues


• Ability to problem solve both independently and collaboratively


• Genuine enthusiasm for what you do – passion fuels the creation of exceptional art!


• Fantastic work ethic – you take great pride in the work you produce


• Willingness to learn – you build off constructive feedback with a positive mindset to better your work


• An actively engaged and collaborative contributor to a positive team environment

WHAT WE OFFER

• Fully developed state-of-the-art pipeline and tools to support an efficient workflow


• Leadership with a proven track record of building teams with a stellar sense of camaraderie and placing the highest value on the artists behind the art


• A beautiful, bright studio in downtown Kelowna with a private 1000 ft patio space


• A hybrid work model that provides the flexibility to work from home and the office

START DATE: ADD ESTIMATED START DATE HERE

*Candidates from Kelowna and surrounding areas are preferred, followed by those within BC.

**Applicants must have citizenship, permanent residency, or a valid work permit to be considered.

Our studio wholeheartedly embraces diversity and inclusion, affirming our commitment as an equal opportunity employer.

We thank you for your submission; only short-listed candidates will be contacted.