Remote Contract & Compliance Coordinator

Ultipro; Canada; Remote; CAD 34,000 - 37,000; Full time

Job summary

Bluum is seeking a detail-oriented Contract Coordinator to support contract opportunities and manage the portfolio's administration, renewal dates, and reporting deadlines. This role partners with teams across the organization to ensure compliance with policies and regulatory requirements.

As a key resource for documentation and audits, you will maintain accurate records, monitor milestones, and contribute to continuous improvement of compliance processes.

Qualifications

• Two or more years of experience in compliance, administration, operations, contract administration, or a related field.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to review detailed documentation and identify discrepancies or compliance concerns.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

Responsibilities

• Contract Administration: maintain executed contracts and documentation, monitor compliance requirements and deadlines, review records for accuracy and completeness, and ensure established policies and procedures are consistently followed.
• New Contract Submissions: support bid and RFP opportunities, assemble submission packages, gather required forms and certifications, track submission deadlines, and coordinate internal reviews and approvals prior to submission.
• Documentation & Record Management: maintain accurate and organized compliance files, records, certifications, and supporting documentation; ensure information is current and accessible.
• Compliance Review: identify missing information, inconsistencies, or potential compliance concerns and coordinate with internal teams to resolve discrepancies.
• Audit Support: assist with internal and external audits, contract compliance reviews, and information requests; track outstanding items and support corrective actions.
• Policy & Procedure Support: help develop, document, implement, and maintain compliance-related policies, templates, checklists, and SOPs.
• Cross-Functional Collaboration: partner with Sales, Finance, and Operations to communicate contract requirements and deadlines.
• Reporting & Tracking: maintain compliance trackers and prepare reports on deadlines, spend, renewal dates, and documentation status.
• Continuous Improvement: identify opportunities to improve compliance processes and workflows.

Job description

Bluum is seeking a detail-oriented Contract Coordinator to support contract opportunities and manage the portfolio's administration, renewal dates, and reporting deadlines. This role partners with teams across the organization to ensure compliance with policies and regulatory requirements.

As a key resource for documentation and audits, you will maintain accurate records, monitor milestones, and contribute to continuous improvement of compliance processes.