Remote Admin & Finance Coordinator — 18-Month Contract

Engaged HR; Toronto; Hybrid; CAD 49,000 - 61,000; Full time

Job summary

Food Banks Canada is seeking an Admin & Finance Coordinator for a temporary 18-month contract, based within 100 km of the Greater Toronto Area. You will support accounting, handle accounts receivable, reconcile corporate credit cards, and manage office mail services while assisting the Finance Manager to ensure compliant financial records.

Responsibilities include cheque endorsements, batch processing in Business Central, CRA compliance, and maintaining internal controls.

Qualifications

• Completion of a post-secondary college diploma in accounting.
• Minimum 2 years of relevant accounting experience in a business or not-for-profit organization.
• Exceptional attention to detail and accuracy.
• Excellent organizational, time management and planning skills.
• Self-starter with ability to multi-task and prioritize workload.
• Strong verbal and written communication skills.
• Clear, professional communicator capable of teamwork.
• Ability to work independently and as part of a team with confidentiality.
• Proficiency in Microsoft Office, including Excel.
• Knowledge of Business Central and Mission CRM is an asset.
• Strong proofreading skills and attention to detail.
• Bilingualism (English/French) is an asset.

Responsibilities

• Endorse cheques and perform weekly bank deposits; scan and organize supporting documents; file deposit slips in SharePoint.
• Prepare and distribute weekly batches to Development Team; input revenue data into Business Central; ensure codes align with Donor CRM.
• Download daily bank feeds; monitor and report suspicious credit card activity to Finance Manager.
• Follow up with staff for supporting documents; match to PO/authorizations; verify extensions; input GL codes in accounting system.
• Perform corporate card reconciliation and obtain monthly approvals from VP of Finance.
• Apply HST/GST rebates and calculate amounts as needed.
• Maintain accurate electronic filing systems; ensure CRA compliance; retain documents for 7 years.
• Report control deficiencies to Finance Manager for investigation.
• Coordinate with lockbox service provider for timely mail collection.
• Endorse or complete bank deposits upon mail receipt; safeguard mail securely.
• Scan and share mail with staff; redirect confidential mail as needed.
• Assist with annual and special audits; perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Independence

Excel

Business Central

Mission CRM

Proofreading

Bilingualism (EN/FR)

Education

Accounting diploma

Tools

Business Central

Mission CRM

SharePoint

Job description

Food Banks Canada is seeking an Admin & Finance Coordinator for a temporary 18-month contract, based within 100 km of the Greater Toronto Area. You will support accounting, handle accounts receivable, reconcile corporate credit cards, and manage office mail services while assisting the Finance Manager to ensure compliant financial records.

Responsibilities include cheque endorsements, batch processing in Business Central, CRA compliance, and maintaining internal controls.