Regulatory Litigation & Hearings Coordinator

College of Physicians; Edmonton; Hybrid; CAD 80,000 - 83,000; Full time

Job summary

College of Physicians seeks a Coordinator, Litigation & Hearings to support disciplinary hearings, appeals, reviews, and prosecution-related activities in Alberta. You will coordinate legal files, prepare documentation, monitor deadlines, and manage hearing logistics to ensure timely, fair regulatory processes.

Key duties include advanced legal admin support to leadership, drafting pleadings, maintaining audit-ready records, coordinating calendars and witness scheduling, and developing

Qualifications

• Certificate program in Legal Administration, Paralegal Studies, or Regulatory Compliance preferred.
• 5–7 years of progressively responsible regulatory/legal administrative experience.
• Experience with records management and regulatory guidance documents is a plus.

Responsibilities

• Coordinate prosecution and hearing files throughout their lifecycle, including evidentiary organization and drafting of pleadings and notices.
• Manage hearing logistics, calendar management, and witness scheduling, ensuring deadlines are met.
• Monitor legislative timelines and regulatory requirements to identify potential delays.
• Maintain audit-ready regulatory records and ensure hearing outcomes are tracked and executed.
• Develop and format evidentiary record bundles, exhibits, and hearing briefs for panels and court filings.
• Serve as the primary contact for external prosecution counsel and coordinate file transfers and disclosures.
• Lead maintenance of templates, forms, and practice tools for the Complaints Director and hearing teams.

Skills

Legal admin support

Document management

Calendar management

Regulatory compliance

MS Office mastery

Education

Certificate program in Legal Administration / Paralegal Studies

Tools

Microsoft Office 365

Job description

College of Physicians seeks a Coordinator, Litigation & Hearings to support disciplinary hearings, appeals, reviews, and prosecution-related activities in Alberta. You will coordinate legal files, prepare documentation, monitor deadlines, and manage hearing logistics to ensure timely, fair regulatory processes.

Key duties include advanced legal admin support to leadership, drafting pleadings, maintaining audit-ready records, coordinating calendars and witness scheduling, and developing