Regulatory Business Coordinator

Volkswagen Group Canada Inc.; Ajax; On-site; CAD 50,000 - 70,000; Full time

Job summary

Volkswagen Group Canada Inc. is seeking a proactive Business Coordinator for the Legal, Government, and Regulatory Affairs team. This role involves providing administrative support while also assisting the HR team with various tasks, ensuring smooth operations and effective communication. The ideal candidate will have strong organizational and communication skills, experience in budget management, and a degree in Business Administration.

Benefits

Participation in company events

Commitment to diversity and inclusion

Accommodations for disabilities during hiring process

Qualifications

• 5+ years of experience supporting senior leadership.
• Prior experience as a Legal Assistant in a busy department.
• Strong computer skills - exceptional Excel skills required.

Responsibilities

• Provide comprehensive administrative support to LGRA and HR teams.
• Manage travel, appointments, and departmental budgets.
• Assist in legal filings and monitor HR vendor contracts.

Skills

Attention to detail

Excellent communication

Budget management

Collaboration

Proactive organization

Education

College / University Degree in Business Administration

Tools

Excel

Word Processing Software

Job description

We love our cars, but it’s the people behind them who make them what they are. To market, sell, and service great cars, we need great people. That’s why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We are seeking a highly organized and proactive individual to serve as a Business Coordinator for the Legal, Government, and Regulatory Affairs (LGRA) team. In this role, the successful candidate will provide comprehensive administrative and coordination support to the LGRA function, ensuring smooth day-to-day operations and effective communication across stakeholders. In addition, the successful candidate will allocate a portion of their time to support the Human Resources (HR) team with various administrative tasks and initiatives. This dual-support role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with professionalism and discretion. Legal, Government & Regulatory Affairs Assistance with litigation and corporate files, including preparation of settlement payment requests and coordination of settlement funds, updating files on share drive. Managing status of legal pending account and meeting with finance on a regular basis to report Processing invoices and litigation claim backs, including management of matters through Legal Tracker Assisting with year-end activities, including drafting of audit inquiry letters and account accruals Administrative filings, including quarterly Stewardship filings Other general administrative tasks for LGRA team, including but not limited to mail collection, group meeting scheduling, coordination and tracking of annual trainings, filing of documents on shared drive, maintenance of LGRA team generic email addresses and intranet Human Resources Prepare and coordinate key internal and external meetings, manages agenda topics, communication, and action plans, all follow ups as required Effectively manage on a timely basis : travel management, company car / IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, etc. HR team tracking of vacation, absences, requests, and act as delegate for CHRO in approvals for same (currently Dayforce and Concur) Manages purchasing process for HR (POs, KSRM, Shopping carts, payment of invoices, etc.) Manage HR vendor contracts to monitor expiry dates and / or renewal needs Monitor and manage the tracking of departmental budget, accruals, and respective expenses in collaboration with Controlling. Monitor HR Mail and Inbox at minimum 2x / daily and redirect inquiries, as needed. College / University Degree Business Administration or other relevant field ~5+ years of experience supporting senior leadership, prior experience as a Legal Assistant and supporting a busy department. ~ Prior experience managing budgets and understanding management of pending accounts is a must. ~ Strong computer skills - word processing / spreadsheet management / exceptional excel skills ~ A flexible and collaborative team dynamic Opportunities to participate in exciting company events that give back to the community Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws. Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs.

Create a job alert for this search

Regulatory Coordinator • Ajax, ON, Durham Regional District, ON; Ontario, Canada