Regular Full-Time Project Coordinator - Parks

Njoyn; Oshawa; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work

Free on-site parking

Professional development opportunities

Education reimbursement

Paid professional association dues

Job summary

City of Oshawa is seeking a Project Coordinator to manage capital projects for parks and trails, including planning, design, procurement, and contract administration. The role supports cross-departmental technical assessments and ensures quality across project phases.

The incumbent will coordinate with consultants, public input processes, and city committees, while ensuring compliance with safety standards and bylaw requirements. Hybrid work is offered.

Qualifications

• Minimum three (3) year college diploma in Architecture, Landscape Architecture or Engineering.
• Seven (7) years of experience in a municipal project management environment, preferably in municipal parks development or municipal capital projects developments
• Experience in planning, landscape design, computer-aided drafting, parks maintenance, landscape construction, or related activities
• Project Management Professional (PMP) Certification and Project Management experience are considered an asset

Responsibilities

• Plan and manage delivery for park development projects and related facilities.
• Prepare design concepts, cost estimates, budgets, and feasibility studies.
• Coordinate external landscape architectural consultants for design quality and consistency.
• Coordinate public input and formal review processes for park plans.
• Prepare RFPs, RFQs, and Tenders per procurement bylaw for capital projects.
• Provide project management services including design drawings, contractor performance, and post-construction review.
• Coordinate construction through field inspections, risk assessment, and safety compliance.
• Liaise with advisory committees and cross-departmental staff and stakeholders.

Skills

Communication

Time management

Financial reporting

Contract administration

Microsoft Office

AutoCAD

GIS

Bluebeam Revu

Adobe Creative Suite

Driver's license

Education

3-year college diploma in Architecture, Landscape Architecture or Engineering

Tools

AutoCAD

GIS

Bluebeam Revu

Adobe Creative Suite

Job description

Reporting to the Manager, Capital Project Delivery, or designate, the Project Coordinator is responsible for providing project management services in the areas of park and trail design and construction. The Project Coordinator will undertake all aspects related to the capital delivery of parks and trails development and redevelopment projects, including planning and design, procurement, contract administration, and will also provide technical expertise on cross-departmental technical assessments as they relate to City Owned Parks and Facilities.

Responsibilities:

• Manage, prioritize and plan project delivery for various park development and redevelopment projects, including improvements to parks, playgrounds, trails and splash pads etc. for City Park facilities and open space.
• Prepare design concepts for parks, open space, and related facilities; prepares cost estimates, project budget input, and feasibility studies.
• Manage the work of external consultants, including the coordination and review of landscape architectural consultant services to ensure design consistency and quality for various aspects of Park Planning and Development projects.
• Coordinate or assist with the public input and formal review process for the preparation of park development or renovation plans.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Coordinate landscape designs with operations teams within the Parks Maintenance and Operations Department.
• Coordinate, analyze, and synthesize input from internal and external stakeholders that is sometimes conflicting and make recommendations
• Attend and serve on a variety of City committees and task teams
• Act as a staff liaison to Advisory Committees as needed
• Prepare maps, plans, specifications and bid documents for the construction of parks, open spaces, or related facilities
• Develop and coordinate Requests for Proposal (R.F.P.’s), Request for Quotation (R.F.Q.’s) and Request for Tender (R.F.T.’s) as per the City’s procurement bylaw for capital projects
• Provide project management services including detailed design drawings, general contractor performance, substantial completion, warranty, formal project hand over and post construction project review
• Coordinate construction projects through ongoing field inspections, risk assessment, ensuring contract compliance, quality control, and adherence to health and safety standards
• Approve invoices, progress draws, changes to the contract, process change orders, ensuring specifications are met and warranty and commissioning processes are followed
• Provide technical expertise on cross-departmental capital projects and planning strategies
• Research industry standards and maintaining a current and progressive understanding of trends, legislation and innovative approaches to ensure best practices are used throughout the project process
• Perform related duties as assigned
• Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust

Requirements:

The City will consider any equivalent combination of the following knowledge, skills, education, and experience.

Experience:

• Minimum three (3) year college diploma in the fields of Architecture, Landscape Architecture or Engineering
• Seven (7) years of experience in a municipal project management environment, preferably in municipal parks development or municipal capital projects developments
• Experience in planning, landscape design, computer-aided drafting, parks maintenance, landscape construction, or related activities
• Project Management Professional (PMP) Certification and Project Management experience are considered an asset

Knowledge of:

• Principles and practices of landscape architecture
• Principles and practices of park, recreation, and open space planning
• Basic principles and practices of natural resource management
• Pertinent Provincial, Regional, and local bylaws, codes and regulations
• Workplace safety, building codes, and legislative requirements

Ability to:

• Communicate clearly and concisely, both orally and in writing
• Prepare financial and technical reports
• Establish and maintain cooperative working relationships with those contacted in the course of work, including citizens, staff in outside agencies, other City staff, contractors, and elected officials
• Manage time effectively and prioritize competing interests within a heavy workload
• Demonstrate proficiency in Microsoft Office Suite and relevant software applications (i.e. AutoCAD, GIS, Bluebeam Revue, Adobe including Adobe Creative Suite)
• Possess and maintain a valid unrestricted Class ‘G’ Ontario Driver’s License

This position is eligible for hybrid work.

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

What the City Offers:

• Competitive salary
• Comprehensive benefits package
• Pension (OMERS)
• Professional development opportunities and/or education reimbursement
• Paid professional association membership for certification maintenance
• Free on-site parking
• Hybrid work
• Employee perks and wellness programming