Registration Assistant, Academic Assessment (Contract)

Engineers & Geoscientists British Columbia; Burnaby; Hybrid; CAD 55,000 - 62,000; Full time

Benefits offered by this job

8% pay in lieu of benefits

10 vacation days per year

Flex day program

Hybrid work model

Transit reimbursement

Free parking

Job summary

Engineers and Geoscientists British Columbia is seeking a Registration Assistant, Academic Assessment to support the Registration Department in Burnaby on a contract through June 2027. The role involves handling applications for all designations, reviewing academic documents, and contributing to online training modules.

The successful candidate will manage identity verification, communications with applicants, and assist with data entry and reception duties in a hybrid work setting.

Qualifications

• Bachelor's degree preferred in related field.
• 2-5 years of relevant experience.
• Knowledge of privacy policy and records management.

Responsibilities

• Assist intake of applications for all designations and verify documents.
• Review and approve identity and academic documents including transcripts.
• Update internal databases and communicate with applicants.
• Assist in creating online training modules and support admissions-related activities.

Skills

Customer service

Organizational skills

Microsoft Office

Privacy policy knowledge

Education

Bachelor's degree in Social Sciences, Human Resources, Communications, or related area

Job description

Engineers and Geoscientists British Columbia is currently searching for a Registration Assistant, Academic Assessment to join our team in Burnaby on a contract until the end of June 2027.

The Registration Assistant, Academic Assessment will support the needs of the Registration Department’s Academic Assessment Program specific to the intake of applications for all designations and the creation and updating of online training modules, as well as general support of other admissions-related activities.

Our organization - one of BC's Top Employers – offers a competitive salary, comprehensive and generous benefits, an inclusive culture, and a hybrid work environment. Full details on our compensation and benefits value offering can be found below.

WHAT YOU WILL BE DOING

• Provides support to the academic assessment team by assisting in the intake of applications for all designations. Key duties include: reviewing and approving identity documents and academic documents including transcripts; preparing, reviewing and approving statutory declarations; updating internal databases; and communicating with applicants.
• Participates in: identifying academically qualified and non-academically qualified individuals and providing the relevant information to the applicant; processing applications from graduates of accredited engineering programs; evaluating non-academically qualified engineering applicants.
• Participates in the evaluation of academics of geoscience applicants; identifies their degrees and fulfilment of academic requirements with respect to the Act, Bylaws, and Credentials Committee policies; categorizes and provides appropriate process routing for applicants.
• Communicates decisions, including examination assignments, to applicants.
• Assists in the creation and updating of online training modules built on the Articulate platform.
• Participates in shared department team functions such as: responding to emails and phone calls; scanning mail and properly cataloging application-related documentation; generating and mailing registrant certificates; processing electronic transcripts; providing support at reception.
• Other duties as assigned by direct leader and, as appropriate, members of the departmental leadership team.

WHAT YOU BRING TO THE TABLE

The successful applicant will possess the following:

• Completion of a Bachelor's degree in Social Sciences, Human Resources, Communications, Business, or a related area is preferred.
• 2-5 years previous relevant experience.
• Additional training in credentials evaluation is an asset.
• Exceptional organizational skills, including the ability to manage multiple competing priorities and adapt quickly to emerging priorities.
• Exceptional customer service skills.
• Proficiency in core Microsoft Office programs, and ability to learn new programs.
• Knowledge and application of privacy policy, records security and document management protocols.

WHAT'S IN IT FOR YOU

Each member of our team contributes to public safety in BC and helps us deliver on our vision of "modern regulation for a resilient world." We serve the public as an inclusive, progressive, and future-focused regulator. Our Strategic Plan also places priority on our role to advance climate action, foster equity, diversity and inclusion, and move towards reconciliation with Indigenous peoples. At Engineers and Geoscientists BC, we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation.

This role offers a competitive compensation and benefits program including an annual salary within our hiring range of $55,000 to $62,000 (pro-rated based on the length of contract). For full-time contract employees on this length of contract, we offer:

• 8% additional pay in lieu of benefits.

• 10vacation days per annum (pro-rated based on the length of contract).

• A flex day program offering additional paid days off (usually alternating Fridays) as a result of a compressed work week.

• A hybrid work model with an assigned schedule confirming days worked remotely and days worked in-office. This role will be required to work in-office a minimum of 2 days per week during regular business operations.

• The required tools, equipment, and technology for employees to work remotely are provided.

• Free parking at the office, or a transit reimbursement offered to employees who take transit to work; we are centrally located near bus and Skytrain stops.

WHO WE ARE

Engineers and Geoscientists BC is proud to be recognized as one of BC's Top Employers.

Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. We regulate and govern these professions under the authority of the Professional Governance Act.

We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC.

We are a not-for-profit organization governed by a board of elected registrants, licensees, and government appointees. The board is accountable to the public through the Ministry of Post-Secondary Education and Future Skills under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization.

To learn more about our work please visit us at https://www.egbc.ca.