Regional Coordinator, Cancer Programs

Grand River Hospital; Kitchener; On-site; CAD 100,000 - 127,000; Full time

Job summary

Grand River Hospital seeks a Regional Coordinator for the Waterloo Wellington Regional Cancer Program at WRHN Midtown. The role supports regional cancer initiatives, education and patient experience improvements, reporting to the Regional Oncology leadership.

The position is temporary full-time through approximately December 31, 2027, with standard M-F hours and occasional flexibility. Strong collaboration and data skills are essential.

Qualifications

• Undergraduate degree in a health related discipline is required.
• 2-4 years recent experience in a hospital, OH-CCO, health care setting or in public health/public health promotion is preferred.
• Experience with data processing and reporting is an asset.
• Strong interpersonal, written and oral communication skills are required.

Responsibilities

• Coordinate with Regional Cancer Clinical Leads, Regional Cancer Program and PFAs to identify regional needs, create work plans, and implement projects and initiatives.
• Lead OH-CCO prevention and screening campaigns and patient education materials.
• Ensure initiatives align with Regional Cancer Leads' work plans, funding agreements and regional plans.
• Monitor regional cancer performance data and flag changes to regional manager.

Skills

Project management

Analytical thinking

Communication

Team collaboration

Stakeholder engagement

Education

Undergraduate degree in health related discipline

Tools

Excel

Access

Word

PowerPoint

Visio

Publisher

WebEx

MS Project

Job description

Regional Coordinator, Cancer Programs (Job ID: 7017)

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Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Position Vacancy: Waterloo Wellington Regional Cancer Program

Position: Temporary Full Time Regional Coordinator, Oncology, Until Approximately December 31, 2027

Posting Period: September 28 - October 5

Hours of Work: M-F, 8 Hours, Occasional Flexibility

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

Position Summary:

Reporting to the Clinical and Business Manager, Regional Oncology, the Regional Coordinator will work collaboratively with the Regional Cancer Clinical Leads, Regional Cancer program leadership and Patient Family Advisors (PFAs) to identify regional needs, create work plans, and implement projects and initiatives in accordance with funding deliverables, and both the Ontario Cancer Plan and the Waterloo Wellington Regional Cancer Plan. They will work to support and deliver quality person‑centred care in Waterloo Wellington through the promotion of services provided through the Regional Cancer Program such as patient education, patient experience and engagement, symptom management and psychosocial oncology. Developing strong relationships, especially with all regional partners is critical. They will actively monitor regional cancer performance data and flag changes in performance, missing data etc. to regional manager for action. They will facilitate the completion of OH‑CCO reports (i.e., quarterly performance, year‑end) action plans, proposals, and other documentation as required. They will collaborate with multiple stakeholders, internal and external, to ensure priorities and metrics are successfully achieved.

Key Accountabilities & Responsibilities

• Coordinates with the Regional Cancer Clinical Leads, the Regional Cancer Program and PFAs to identify regional needs, create work plans, and implement projects and initiatives.
• Leads the planning and delivery of OH‑CCO prevention and screening campaigns, patient education materials.
• Ensures that all organized initiatives align with appropriate Regional Cancer Clinical Leads’ work plans, Ontario Health’s Funding Agreement and deliverables, the Ontario Cancer Plan and the Regional Cancer Plan.
• Utilizes sound project delivery practices by identifying challenges and leading and coordinating initiatives and activities to ensure timely completion.
• Communicates and updates program manager regularly of program initiatives.
• Collaborates with regional clinical leads to implement activities based on identified regional gaps and needs.
• Works collaboratively with regional clinical leads to ensure role responsibilities (work‑plans, expenses, template completion, year‑end reports, surveys, workload tools etc.) are completed within prescribed timeframes.
• Leads the day‑to‑day operational and tactical aspects of regional initiatives.
• Monitors cancer performance data and flags change in performance, missing data etc. to regional manager.
• Collaborates with the regional manager to assist other initiatives when necessary. For example, if data analysis is needed, manages the required data resources function for the activities while maintain their direct reporting relationship to their current manager.
• Attends and participates in meetings. Prepares all support materials and agendas as necessary.
• Liaise with key stakeholders within and external to the organization to ensure consistent messaging when developing and implementing regional cancer program initiatives.
• Initiates and maintains ongoing communication with colleagues/stakeholders to share information.
• Facilitates regional communication between PFAs, regional team, senior leadership and internal and external stakeholders.
• Leads the development, production, communication and maintenance of regional projects by using multiple methods, including written materials, social media and presentations.
• Works with the appropriate stakeholders/teams to ensure that content updates for the Regional Cancer Program microsite are current with relevant information for our target audiences and update when necessary.
• Leads the development of internal / external communication materials that support the Regional Cancer Program initiatives with a focus on data.
• Coordinates with the Regional Cancer Clinical Leads and the Regional Cancer Program to create work plans each fiscal year ensuring alignment with the ICP funding agreement deliverables and identified regional gaps/challenges
• Monitors OH‑CCO targets, review data quality and notifies manager to correct variances as required.
• Works collaboratively with regional partners, RCP manager and regional cancer clinical lads on completion of OH‑CCO reports (i.e., quarterly performance, year‑end) action plans, proposals, and other documentation as required.
• Establishes and cultivates relationships with internal and external stakeholders at all levels in order to establish the conditions to create effective engagement throughout the region.
• Continually works to enhance collaborative community relationships as they relate to project delivery.
• Partners with key internal and external stakeholders to plan and/or develop regional events, activities and projects.
• Continually seeks and capitalizes upon opportunities to increase regional partner satisfaction and deepen relationships.
• Interacts with internal and external regional partners and OH‑CCO to further partnerships and achieve the Regional Cancer Plan.
• Foster relationships with PFAs, indigenous and minority groups, to support equity and inclusion goals.

Position Requirements

• Undergraduate degree in a health related discipline required.
• 2-4 years recent experience in a hospital, OH‑CCO, health care setting or in public health / public health promotion required.
• Project management course or certification, quality improvement and data management in the health care setting preferred.
• Experience in data processing and reporting preferred. Strong computer knowledge and skills (e.g. Excel, Access, Word, PowerPoint, Visio, Publisher, WebEx, and MS Project an asset).
• Experience with research and/or literature an asset.
• Knowledge of the cancer system an asset.
• Well‑developed interpersonal, written, and oral communication skills. Experience with oral and written presentations is required.
• Strong analytical and problem solving ability with a broad‑based outlook/perspective in health care.
• Ability to multitask, take initiative and work both independently and in a team environment.
• Demonstrated priority management skills with respect to deadlines.
• Good attendance record.

WRHN is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

WRHN does not use artificial intelligence (AI) to screen, assess, or make hiring decisions regarding applicants during our recruitment and selection process.

Salary: CAD 48.10-61.16