Regional Coordinator

Aramark; Montreal; Remote; CAD 55,000 - 65,000; Full time

Job summary

Aramark is seeking a Regional Administrative Coordinator to support the account managers team remotely from Montreal, Quebec. The role requires strong administrative organization, document management, data analysis, and bilingual communication in French and English.

Responsibilities include client follow-ups, file management, reporting, invoicing, and inventory control. DEC in administration and 2+ years of experience are required, with CRM experience considered an asset.

Qualifications

• DEC in administration or related field.
• At least two years of experience in management, support services, or administration.
• Knowledge of food services and/or healthcare sector is a plus.

Responsibilities

• Conduct phone and email follow-ups with clients to support account managers.
• Manage administrative handling of member files including sales, modifications, and account closures; send notices to suppliers/partners.
• Update and maintain statistical and operational reports for the GESPRA team.
• File electronic documents in SharePoint following coding and standards; keep files up to date and compliant.
• Manage inventory and material ordering.
• Handle invoicing and payment of supplier invoices.
• Perform other related administrative tasks as required.

Skills

Excel

MS Word

MS Outlook

SharePoint

CRM

Bilingual (French/English)

Organization

Data analysis

Education

DEC in Administration

Tools

CRM system

Job description

Reporting to the Manager, Sales and Operations, the incumbent performs administrative tasks in accordance with established procedures to ensure the smooth operation of the business.They provide administrative support to the account managers team, for all of GESPRA's operational activities;

The position requires proven skills in administrative organization, document management, data analysis, oral and written communication, as well as interpersonal relations.

This position is fully remote.

Job Responsibilities

• The Regional Administrative Coordinator conducts phone and email follow-ups with clients, in support of the account managers team.
• The Regional Administrative Coordinator handles the administrative management of member files, including processing new sales, modifications, and account closures, as well as sending member notices to our suppliers and partners.
• The Coordinator updates and maintains various statistical and operational reports for the benefit of the GESPRA team.
• The Coordinator manages electronic document filing in SharePoint, following established coding and standards, in order to keep member files up to date and compliant.
• The Coordinator manages inventory and material ordering.
• The Coordinator manages invoicing, including payment of supplier invoices.
• The Coordinator performs any other related administrative tasks required by GESPRA's activities.

Qualifications

Education and Work Experience:

• College diploma (DEC) in administration or a related field;
• At least two years of experience in management, support services, or administration;
• Knowledge of the food services and/or healthcare sector is an asset.

Skills and Abilities:

• Advanced knowledge of technology tools, particularly Excel, as well as MS Word, MS Outlook, MS Excel, and SharePoint;
• Experience using a CRM system is an asset;
• Proven oral and written communication skills in French and English;
• Analytical mindset and methodical work approach;
• Strong sense of organization and accuracy.

Personal Qualifications:

• Autonomy, initiative, and sound judgment
• Rigour in follow-ups and meeting deadlines
• Professional and dynamic attitude

About Aramark

At Aramark, we empower our people to create moments that matter through exceptional hospitality experiences. We serve more than a dozen industries with pride and passion, building community, connection and careers all across the world.

You'll be surrounded by some of the most innovative minds in the industry and powered by our shared mission to pursue what matters. Here, you'll have the opportunity to do great things for our people, our planet, our partners and our communities. We believe a career should develop your talents, fuel your passions and enable your growth. Supported by committed leadership, you'll be empowered to try new things and find solutions to tough problems. No matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is to help you reach your full potential and pursue what matters.

The pay range for this position is $55,000.00 - $65,000.00.

Accommodation Statement

Accommodations for job applicants with disabilities are available upon request.