Recruitment Coordinator Operations

YWCA Halifax; Halifax; Hybrid; CAD 48,000 - 64,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

YWCA Halifax in Halifax, NS, is seeking a Recruitment Coordinator to provide comprehensive HR support with a focus on recruitment, onboarding, and lifecycle administration. The role requires a detail-oriented HR professional who can coordinate recruitment activities and support hiring managers while ensuring compliant, efficient processes.

The successful candidate will manage job postings, pre-screening, interviews, documentation, onboarding, and training, while upholding anti-oppressive

Qualifications

• Bachelor’s Degree/Certificate in Human Resource Management, Business or Labour Relations.
• 1-3 years of experience in a human resource or administrative role.
• Ability to manage multiple priorities and meet deadlines.
• Exceptional communication, verbal, and written skills.
• Superior organizational and administrative skills; strong computer skills.
• Experience with anti-oppressive and trauma-informed approaches.
• Support feminist values and services for women, girls, and gender diverse people.

Responsibilities

• Prepare job postings.
• Review and forward resumes to appropriate Manager/Director and maintain files.
• Assist with development and standardization of job descriptions.
• Assist with pre-screening questions for candidates when required.
• Assist with interviews and selection process of candidates.
• Process criminal record checks and vulnerable sector checks when requested.
• Ensure proper hiring documentation is received and authorized.
• Maintain personnel records for current and past employees.
• Develop and maintain staff information resources.
• Design and develop a standardized onboarding process.
• Manage check lists for new and departing employees.
• Ensure new hire packages are up to date/complete.
• Manage all required HR forms.
• Ensure employees have required training (first aid, WHMIS) and arrange training opportunities.
• Maintain a list of employment centres, websites and organizations for job postings.
• Liaise with IRCC to provide appropriate documentation and support for foreign workers.
• Partner with local universities and other external partners to advertise job opportunities.

Skills

Communication skills

Organizational skills

Attention to detail

Multi-tasking

Education

Bachelor’s Degree/Certificate in HR or related field

Job description

Title: Recruitment Coordinator
Department: Operations
Reports to: Interim Human Resources Manager
Classification: Full-Time, Permanent
Hours: 37.5 Hours per week
Start Date: ASAP
Location: Halifax, NS – Following a three-month in-office probationary period, this role transitions to a hybrid work arrangement requiring two days per week in the office.

YWCA Halifax is a progressive, multi-service, not-for-profit organization dedicated to improving the lives of women, girls, two-spirited and gender diverse people and their families at critical turning points in their lives. We work to transform lives by providing a continuum of services and programs that drive lasting positive change. We strive to change the underlying issues that are root causes of inequality, violence, poverty, and homelessness. Our four program focus areas include: promoting the health, wellness, and leadership of women and girls; advancing women’s economic and housing security; delivering quality, accessible, early learning, and childcare; and working to end violence against women, girls and gender diverse people.

Why work for the YWCA

Staff at YWCA Halifax enjoy a supportive and dynamic team environment, a commitment to staff growth, a connection to the national and international YWCA movements, learning from colleagues in a multiservice agency, and a strong shared vision.

Why YOU should apply

Even if you don’t have all the requirements listed in this position, you may be the right candidate. If you are a natural leader with a strong attention to detail and a passion for social justice and gender equity, we want to hear from you.

Position Overview

The Recruitment Coordinator is responsible for providing comprehensive Human Resources support to YWCA Halifax, with a particular focus on recruitment, onboarding, and employee lifecycle administration. This position requires a self-motivated and detail-oriented HR professional who is skilled at coordinating recruitment activities, supporting hiring managers, and implementing process improvements to enhance operational effectiveness. The successful candidate will help attract and retain talented employees while ensuring HR practices are efficient, compliant, and aligned with organizational values. The Recruitment Coordinator must exercise the highest level of confidentiality and professionalism in all aspects of their work.

Qualifications and Requirements

• Bachelor’s Degree/Certificate in Human Resource Management, Business or Labour Relations.
• 1-3 years of experience in a human resource or administrative role.
• Ability to manage multiple priorities and meet deadlines.
• Exceptional communication, verbal, and written skills.
• Superior organizational and administrative skills, superior knowledge of current computer applications including word processing and spreadsheet software.
• Proven ability to work from an anti-oppressive and trauma-informed framework.
• Knowledge of and willingness to support feminist values, services focused on the needs of women and girls, and gender diverse persons.

Essential Duties of Position

• Prepare job postings
• Review and forward resumes and applications to appropriate Manager/Director and maintain files for each
• Assist with development and standardization of job descriptions
• Assist with pre-screening questions for candidates when required
• Assist with interviews and selection process of candidates
• Process criminal record checks and vulnerable sector checks when requested
• Ensure proper hiring documentation is received and authorized
• Maintain personnel records for current and past employees
• Develop and maintain staff information resources
• Design and Develop a standardized onboarding process
• Manage check lists for new and departing employees
• Ensure new hire packages are up to date/complete
• Manage all required HR forms
• Ensure employees have required training (first aid, WHMIS) and arrange training opportunities
• Maintain a list of employment centres, websites and organizations for job postings
• Liaise with IRCC to provide appropriate documentation and support for foreign workers
• Partner with local universities and other external partners to advertise job opportunities

Other Duties

• Identify and pursue opportunities for personal and professional development.
• Other duties as delegated by the Interim Human Resources Manager.

YWCA Halifax is committed to diversity, and we welcome all suitably qualified applicants from all backgrounds to apply. YWCA Halifax is governed by, employs, and serves diverse people and community members. Self-identification by applicants does not guarantee an interview but we want you to know that we understand that lived experience of racialization, Indigeneity, (dis)Ability, and gender diversity are their own knowledge and expertise. We value this expertise and consider it as we discern who to interview.