Recruitment Associate

Leo Berwick; Halifax; Remote; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Unlimited PTO

Remote-first policy

Tuition reimbursement

Medical insurance

Pension contributions

Wellness stipend

Job summary

Leo Berwick is seeking a highly organized Recruitment Associate to support and scale our talent acquisition efforts. This remote-first role involves coordination, candidate management, and talent mapping across multiple searches in a fast-paced environment.

You will work closely with our HR team and hiring managers to build high-quality candidate pools, maintain momentum, and deliver a polished candidate experience. Some in-office collaboration may be requested near office locations.

Qualifications

• Undergraduate degree plus an HR certificate (or equivalent) preferred.
• One year of general corporate HR experience preferred.
• Comfort using AI tools in day‑to‑day work and building AI fluency.

Responsibilities

• Coordinate interviews across multiple stakeholders and time zones.
• Manage candidate scheduling, confirmations, and follow-ups with accuracy.
• Deliver timely, professional communication at every stage.
• Maintain recruiting records, trackers, and notes.
• Conduct talent mapping across business lines and build talent pools.
• Support offer coordination, onboarding logistics, and new hire transitions.
• Identify opportunities to improve recruiting workflows and processes.

Skills

Organizational skills

Attention to detail

Communication

Multi-tasking

Problem solving

AI tools comfort

Education

Undergraduate degree

HR certificate

Tools

Microsoft Office

LinkedIn

AI tools (ChatGPT, Copilot)

Job description

What we’re looking for

Leo Berwick is seeking a highly organized, proactive Recruitment Associate to support and scale our talent acquisition efforts. This role is ideal for someone who enjoys both the operational rigor of recruitment coordination and the analytical, research-driven work of talent mapping and sourcing.

You’ll work closely with our HR team and hiring managers to build high-quality candidate talent pools, maintain momentum across multiple searches, and deliver a polished, high-touch candidate experience in a fast-paced environment.

This is a remote-first role; however, candidates who live near one of our office locations may be asked to attend the office occasionally for team meetings, collaboration, or business needs.

You’re the right fit for this role if –

• Thrive in fast-paced environments and enjoy managing multiple, concurrent priorities
• Are highly organized, detail-oriented, and proactive in anticipating next steps
• Communicate clearly, professionally, and confidently with candidates and stakeholders
• Enjoy deep research, market mapping, and identifying hard-to-find talent
• Bring a growth mindset and are excited to build and refine recruiting processes
• Take pride in delivering high-quality work and a strong candidate experience
• Work well independently while collaborating closely with senior leaders and teams

What you’ll do

Recruitment Coordination & Candidate Management (~35%)

• Coordinate interviews across multiple stakeholders and time zones.
• Manage candidate scheduling, confirmations, and follow-ups with accuracy and urgency.
• Act as a primary point of contact for candidates throughout the interview process.

Candidate Experience & Communication (~20%)

• Deliver timely, professional, and thoughtful communication at every stage of the process.
• Track candidate progress and maintain clear, organized recruiting documentation.

Operational & Administrative Support (~15%)

• Maintain organized recruiting records, search trackers, and candidate notes.
• Draft and format recruiting materials, interview guides, reporting and status updates.
• Monitor recruiting inboxes and prioritize incoming requests.

Talent Mapping & Sourcing (~15%)

• Conduct comprehensive talent mapping across our business lines.
• Proactively identify, research, and engage high-caliber candidates using LinkedIn, referrals, and market intelligence.
• Build and maintain detailed talent pools for current and future hiring needs.
• Partner with stakeholders to understand role requirements, ideal profiles, and long‑term talent strategy.

New Hire Onboarding Support (~10%)

• Support offer coordination and pre‑onboarding logistics, including offer letter follow‑up and required documentation.
• Coordinate new hire onboarding logistics such as background checks, IT/equipment setup, and first‑day scheduling with internal stakeholders.
• Serve as a point of contact for new hires between offer acceptance and start date to ensure a smooth transition.

Process Improvement & Special Projects (~5%)

• Identify opportunities to update recruiting workflows and improve efficiency.
• Support hiring initiatives, search strategy development, and people related projects.
• Contribute to process‑building in a growing, evolving organization.

What you bring

• Undergraduate degree, plus an HR certificate (or equivalent), and one year of general corporate HR experience preferred.
• Eagerness to learn talent mapping and candidate sourcing techniques — no prior experience in these specific areas required.
• Comfort using AI tools (e.g., ChatGPT, Copilot) in day‑to‑day work, with a genuine interest in building AI fluency as part of the role.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Exceptional organizational skills and attention to detail.
• Professionalism, discretion, and strong interpersonal skills.
• Ability to manage competing priorities and adapt quickly to changing needs.
• Comfort navigating ambiguity and building structure in a growth‑stage environment.

Benefits & Perks North America

• Unlimited paid time offincluding 2 weeks of disconnected time each year
• Flexible working arrangements – remote and location flexibility
• Tuition reimbursement
• Attractive medical, dental insurance
• Pension & retirement contributions
• Monthly fringe benefit stipend (up to $400)Additional benefits to support your physical and mental wellness

Compensation:

This is apermanentfull-timerole offering a base salary range of $55,000–$75,000 CAD,commensuratewith skills, experience, and alignment with the requirements of the role. Placement within this range will bedeterminedbasedon experience relevant to this roleand scope of responsibility.

Vacancy Statement:

This posting reflects a new vacancy.

Use of Artificial Intelligence in Hiring:

The firm uses artificial intelligence tools to screen candidates for this role.

Equal Opportunity Statement

Leo Berwick provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type with regard to race, age, ancestry, color, creed, disability status (physical or mental), gender, marital status, legally-protected medical condition (including pregnancy), national origin, religion, gender identity or expression, genetic information, sexual orientation, military, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.