Records Management Coordinator

Métis Nation Saskatchewan; Saskatoon; Hybrid; CAD 62,000 - 76,000; Full time

Job summary

Métis Nation Saskatchewan is seeking a Records Management Coordinator to support the governance records of MN-S. You will develop, coordinate and promote records management standards, training MN-S staff, and supporting disposition activities.

The role involves maintaining physical and digital repositories, metadata, and collaborating with IT staff. A valid driver’s license and ability to travel are required; a criminal record check will be conducted. This is a full-time, temporary 2-year term.

Qualifications

• Knowledge of records management best practices and information governance principles.
• Excellent written and oral communication with attention to detail.
• Experience with governance records, digital libraries and public records principles.
• Proficiency with Microsoft Office, Teams and SharePoint.

Responsibilities

• Coordinate maintenance, retention and disposition of physical and electronic governance records.
• Develop and maintain records management practices, file structures and document control standards.
• Monitor compliance with policies, procedures and legislative requirements.
• Ensure governance records are accurate, accessible and secure throughout their lifecycle.
• Coordinate retention and disposition activities including archiving and transfer of records.
• Conduct regular audits and inventories to ensure compliance and identify improvements.
• Respond to governance records inquiries and generate reports for departments.
• Assist with records migration, digitization and system implementation.

Education

Post-secondary education in records management or related field

Equivalent combination of education and experience

Tools

SharePoint

Microsoft 365

Job description

DEPARTMENT: Policy and Self Determination

CLASSIFICATION: MGO-06

SALARY RANGE: Starting at $68,979.00 Per Annum

POSITION TYPE: Full-time, Temporary (2-Year Term)

ACCOUNTABLE TO: Director, Cabinet and Legislative Services

Brief Overview:

The Records Management Coordinator plays an important role in supporting the management, organization and retention of records for governance records of the Métis Nation – Saskatchewan (MN-S). Working under the direction of the Director, Cabinet and Legislative Services, the Records Management Coordinator develops, coordinates and promotes records management standards, procedures and systems; provides guidance and training to MN-S staff; supports records retention and disposition activities; maintains physical and digital records repositories; and contributes to information governance initiatives that enhance accountability, transparency, efficiency and organizational memory for the governance records of the MN-S.

Key Responsibilities:

Records and Information Management

• Coordinate the maintenance, organization, tracking, retention and disposition of physical and electronic governance records in accordance with MN-S legislation, policies, procedures and retention schedules.
• Develop, implement and maintain records management practices, classification systems, file structures, naming conventions and document control standards.
• Monitor compliance with records management policies, procedures and legislative requirements, and recommend improvements.
• Ensure governance records are accurate, complete, accessible, secure and properly maintained throughout their lifecycle.
• Coordinate governance records retention and disposition activities, including transfer, archiving and preservation processes.
• Conduct regular audits, inventories and assessments of records to ensure compliance and identify opportunities for improvement.
• Respond to governance records inquiries that come from MN-S departments and create reports and analysis of those records for the requesting department.
• Support information governance initiatives and organizational projects involving records migration, digitization, system implementation and records cleanup activities.

Records Systems Administration

• Maintain and support governance records management systems, data bases, and SharePoint libraries.
• Maintain the public facing MN-S digital Legislative Library ensuring legislative records, governance documents, resolutions, laws, policies, committee materials and other authorized public records are accurate, accessible, current and presented in accordance with MN-S legislation and approved records management policies and procedures.
• Administer records metadata, file structures, permissions, version control and access controls to ensure consistency and security.
• Support the digitization's indexing and quality assurance of MN-S governance records, including historical records.
• Develop and maintain records management templates, procedures, forms, guides and reference materials.
• Monitor records storage capacity, security requirements and system performance, and recommend enhancements as appropriate.
• Work with Information Technology staff and contractors to support records-related technologies and solutions.
• Assist with the implementation of new records management technologies, workflows and business processes.

General Administration

• Develop and maintain respectful and collaborative working relationships with elected officials, senior leadership, departments, colleagues, citizens and external partners to support effective records management work and integrated government operations.
• Manage deadlines and deliverables while maintaining accuracy, professionalism, confidentiality and responsiveness.
• Contribute to the development and refinement of records management procedures and policies.
• Perform other related duties as assigned by the Director, Cabinet and Legislative Services.

Knowledge and Skills:

• Knowledge of Métis Nation–Saskatchewan governance, Métis culture, values and self-government priorities, with a willingness to continue learning.
• General understanding of MN-S government processes including the Métis Nation Legislative Assembly, Provincial Métis Council and subcommittees.
• Knowledge of records management best practices, information governance principles and applicable legislative requirements is considered an asset.
• Excellent oral and written communication skills, with strong attention to detail and the ability to produce accurate, professional work.
• Knowledge of digital libraries, archives, document repositories, website content management and public records access principles.
• Understanding of records retention, disposition, classification systems, archives management and information governance principles.
• Knowledge of privacy, access to information, confidentiality and information security requirements.
• Strong organizational and administrative skills with exceptional attention to detail and accuracy.
• Ability to analyze records management processes and recommend practical improvements.
• Ability to exercise tact, discretion, confidentiality and sound judgment when handling sensitive information.
• Ability to communicate professionally and respectfully with elected officials, senior leaders, staff, citizens, presenters and members of the public.
• Ability to work independently and as part of a team in a busy environment with changing priorities and timelines.
• Proficiency with Microsoft Office, Teams, SharePoint or comparable records, collaboration and virtual meeting systems.

Core Competency Requirements :

• Accountability
• Non-partisanship and Confidentiality
• Government Awareness and Culture
• Commitment to Quality and Detail
• Research and Analytical Thinking
• Planning, Organization and Follow-through
• Problem Solving and Judgement
• Teamwork, Collaboration and Service Orientation

Qualifications:

• Post-secondary education in records management, information management, library sciences, archives management, public administration, business administration or a related field; an equivalent combination of education and experience may be considered.
• Three to five years of relevant experience in records management, information governance, document management, archives administration or a related environment.
• Experience implementing and maintaining records classification systems, retention schedules and records management procedures.
• Experience maintaining digital repositories, legislative libraries, archives portals, public-facing records systems or comparable online information resources is considered an asset.
• Experience supporting governance, legislative services, Indigenous governments, public sector organizations or regulated environments is considered an asset.

Additional requirements:

• A valid Saskatchewan driver’s license and/or access to reliable transportation to our office would be required.
• The successful candidate must undergo a Criminal Record Check.
• The Travel requirement for this position is 10%
• Please submit your application by 9:59 PM on August 31, 2026.

Only candidates selected for an interview will be contacted.