Policy Analyst - Committees

Métis Nation Saskatchewan; Saskatoon; Hybrid; CAD 72,000 - 88,000; Full time

Job summary

Métis Nation Saskatchewan is seeking a Policy Analyst - Committees to support MNLA and PMC committees with policy, procedural and administrative duties. The role involves coordinating agendas, preparing briefing notes, and tracking actions, while upholding governance standards and MN-S customs.

The position reports to the Director, Cabinet and Legislative Services and requires strong research, writing and organizational skills in a fast-paced environment.

Qualifications

• Post-secondary education in political science, public administration, Indigenous governance, or related field; equivalent education/experience considered.
• Experience with committees, governance processes and record-keeping is preferred.
• Strong writing and analytical abilities, with attention to detail and plain language.

Responsibilities

• Provide policy, procedural and administrative support to MNLA and PMC committees.
• Research, summarize policy issues, and prepare briefing notes and materials.
• Coordinate committee documents, agendas, minutes, and follow-up materials.
• Track resolutions and action items; liaise with officials and staff.
• Support governance best practices and maintain confidentiality as required.
• Arrange meetings, including logistics, materials, and accessibility needs.
• Prepare and distribute committee information to stakeholders in a timely manner.

Skills

Governance knowledge

Policy analysis

Written communication

Organizational skills

Record management

Interpersonal communication

Professional discretion

Independent worker

Education

Post-secondary education in political science or related field

Tools

MS Office

SharePoint

Teams

Job description

DEPARTMENT: Policy and Self Determination

CLASSIFICATION: MGO-07

SALARY RANGE: Starting at $79,591.00 Per Annum

POSITION TYPE: Full-time, Permanent

ACCOUNTABLE TO: Director, Cabinet and Legislative Services

Brief Overview:

The Policy Analyst - Committees supports the effective operation of Métis Nation Legislative Assembly (MNLA) and Provincial Métis Council (PMC) committees by providing non-partisan policy, procedural, administrative, research and records support. The position helps ensure committee work is well planned, properly documented, timely, accessible to members, and aligned with MN-S legislation, policies, procedures, governance standards, and Métis customs, values and traditions.

Working under the direction of the Director of Cabinet and Legislative Services, the Policy Analyst - Committees coordinates and supports the business of MNLA and PMC committees, including agenda planning, meeting logistics, committee materials, minutes coordination, action tracking, research, briefing notes, records management, and follow-up with elected officials, senior leadership, departments and external participants.

Key Responsibilities:

Committee Policy, Procedural, and Legislative Support

• Provide non-partisan policy, procedural and administrative support to assigned MNLA and PMC committees, including advice on meeting processes, committee mandates, decision-making requirements and established terms of reference.


• Research, analyze and summarize policy issues, legislative matters, resolutions, reports, briefing materials and background information to support committee deliberations and informed decision-making.


• Prepare and coordinate committee documents, including agendas, briefing packages, minutes, reports, decision records, correspondence, motions, resolutions, speaking notes and follow-up materials.


• Track committee resolutions, recommendations, decisions, and action items, and ensure timely follow-up with responsible departments, officials and staff.


• Liaise with elected officials, Ministers, senior leadership, department heads, staff, presenters, invited guests and members of the public to support effective committee operations.


• Monitor good governance practices, legislative and committee procedures, standing rules, public meeting practices and related developments to support continuous improvement in MNLA and PMC committee processes.


• Maintain impartiality, confidentiality, tact and sound judgement when supporting elected officials, committee members and senior leadership on sensitive or politically complex matters.

Committee Meeting Coordination and Administration

• Plan, coordinate and support assigned MNLA and PMC committee meetings, including scheduling, room or virtual meeting arrangements, participant coordination, interpretation or accessibility needs, technology, registration and meeting materials.


• Prepare meeting agendas, notices, packages, briefing binders and presentation materials in accordance with established timelines, templates, approval processes and MN-S visual identity standards.


• Coordinate with departments, presenters and subject matter experts to ensure submissions are complete, accurate, timely and appropriate for committee consideration.


• Attend committee meetings to provide logistical, procedural and records support, including documenting proceedings, decisions, motions, recommendations, votes, action items and follow-up requirements.


• Identify and resolve meeting-related issues in a timely, professional and service-oriented manner, escalating complex matters as appropriate.


• Participate in post-meeting debriefs, update checklists, improve templates, document lessons learned and support consistent committee administration practices.

Records and Information Management

• Maintain accurate, secure committee records, including agendas, minutes, decisions, resolutions, correspondence, submissions, reports, attendance records and action logs.


• Distribute approved committee information to elected officials, senior leadership, departments and other authorized recipients in a timely and accurate manner.


• Protect confidential and sensitive records and support retention, version control, digital filing and records management practices in alignment with MN-S requirements.


• Respond to committee-related inquiries and recommend improvements to information management, workflow tools and document control practices.

General Administration

• Develop and maintain respectful, cooperative working relationships with elected officials, senior leadership, departments, colleagues, citizens and external partners to support effective committee work and integrated government operations.


• Manage multiple committee priorities, deadlines and deliverables while maintaining accuracy, professionalism, confidentiality and responsiveness.


• Contribute to the development and refinement of committee procedures, templates, guides, checklists, briefing standards and training materials.


• Perform other related duties as assigned by the Director, Cabinet and Legislative Services.

Knowledge and Skills:

• Knowledge of Métis Nation-Saskatchewan governance, Métis culture, values and self-government priorities, with a willingness to continue learning.


• General understanding of MNLA, PMC, committee and assembly processes, including agendas, minutes, resolutions, records and follow-up requirements.


• Ability to support research, gather background information, summarize key points and prepare clear materials for review by senior staff or committee members.


• Strong writing, editing, proofreading and note-taking skills, with attention to accuracy, clarity and plain language.


• Strong organizational, scheduling, records management and time management skills, including the ability to manage meeting materials, deadlines and action items.


• Ability to communicate professionally and respectfully with elected officials, senior leaders, staff, citizens, presenters and members of the public.


• Ability to exercise tact, discretion, confidentiality and sound judgement when handling sensitive information and supporting committee work.


• Ability to work independently and as part of a team in a busy environment with changing priorities and timelines.


• Proficiency with Microsoft Office, Teams, SharePoint or comparable records, collaboration and virtual meeting systems.

Qualifications:

• Post-secondary education in political science, public administration, public policy, Indigenous governance, business administration, or a related field; an equivalent combination of education and experience may be considered.


• 2-3 years of relevant experience in government, Indigenous governance, legislative services, committee administration, public policy, executive support or a related environment.


• Experience preparing agendas, minutes, briefing notes, reports, resolutions, action logs, correspondence and meeting packages.


• Experience coordinating meetings, committees, working groups, assemblies, hearings or other formal governance processes is considered an asset.


• Experience conducting research and policy analysis, interpreting legislation, procedures or governance documents, and preparing clear written advice is considered an asset.


• Experience working with elected officials, senior leaders, committees, citizens, Indigenous governments or public sector organizations is considered an asset.


• Excellent oral and written communication skills, with strong attention to detail and the ability to produce accurate, professional work under tight timelines.

Additional Requirements:

• A valid Saskatchewan driver's license and/or access to reliable transportation to our downtown location would be required.


• Must provide a satisfactory Criminal Record Check.


• The Travel requirement for this position is 10%