Records Management Analyst

NTT DATA North America; Vancouver; On-site; CAD 60,000 - 90,000; Full time

Job summary

NTT DATA North America is seeking a Records Analyst to develop and implement their Records and Information Management Program. This role includes leading the compliance of Freedom of Information requests and fostering best practices across the agency. Candidates should possess relevant certifications and experience in records management, particularly in a regulated environment. Join a leading employer committed to innovation and excellence in information governance within the public sector.

Qualifications

• Minimum 4 years' experience in Records and Information Management.
• 3 years' experience in developing and implementing enterprise-wide RIM programs.
• Familiarity with BC justice system is an asset.

Responsibilities

• Lead development and implementation of Records and Information Management Program.
• Oversee agency's Freedom of Information program and ensure compliance.
• Act as champion of Records Management by developing training programs.

Skills

Communication

Information Governance

Records Management

Education

Post-secondary Degree in Archival Studies or Library and Information Science

Certified Records Analyst (CRA)

Certified Records Manager (CRM)

Tools

MS SharePoint

Job description

4 days ago Be among the first 25 applicants

• Lead the development and implementation of a comprehensive Records and Information Management Program including the development of key corporate policies governing the agency's records
• Develop schedules and operational manuals describing records lifecycle and retention, the application of sensitivity labels, naming conventions, and other metadata
• Support Information Governance at the agency. Act as a key member of the agency's Information Governance team, ensuring that Records Management practices are aligned with Information Technology strategies and systems, and that projects are carried out in accordance with Records Management best practices
• Oversee the implementation of Records Management systems across departments
• Work with department managers and executive leaders to develop systems and procedures that align with mature Records Management standards
• Inform the development and configuration of information systems in conjunction with the Chief Information Officer and the Information Technology department to ensure that systems are designed and maintained to ensure the integrity, accessibility, and accuracy of the agency's records.
• Oversee the destruction and final disposition of records in conformity with Records Management policies
• Freedom of Information
• Oversee and lead the agency's Freedom of Information program, including ensuring that systems and procedures are in place to comply with the Freedom of Information and Protection of Privacy Act (FIPPA)
• Act as a delegate of the Head of the Public Body, for the purposes of FIPPA, with respect to Freedom of Information matters
• Ensure that requests for access to Information are processed in a timely manner and in compliance with legal requirements
• Lead Freedom of Information policy and program development to remain current and in compliance with evolving FOI laws and industry standards
• Act as a champion of Records Management across the agency by developing training programs and materials for staff to ensure that Records Management requirements and best practices are understood and implemented
• Policy and Program Development
• Lead the development and implementation of a comprehensive Records and Information Management Program including the development of key corporate policies governing the agency's records
• Develop schedules and operational manuals describing records lifecycle and retention, the application of sensitivity labels, naming conventions, and other metadata
• Support Information Governance at the agency. Act as a key member of the agency's Information Governance team, ensuring that Records Management practices are aligned with Information Technology strategies and systems, and that projects are carried out in accordance with Records Management best practices
• Oversee the implementation of Records Management systems across departments
• Work with department managers and executive leaders to develop systems and procedures that align with mature Records Management standards
• Inform the development and configuration of information systems in conjunction with the Chief Information Officer and the Information Technology department to ensure that systems are designed and maintained to ensure the integrity, accessibility, and accuracy of the agency's records.
• Oversee the destruction and final disposition of records in conformity with Records Management policies
• Freedom of Information
• Oversee and lead the agency's Freedom of Information program, including ensuring that systems and procedures are in place to comply with the Freedom of Information and Protection of Privacy Act (FIPPA)
• Act as a delegate of the Head of the Public Body, for the purposes of FIPPA, with respect to Freedom of Information matters
• Ensure that requests for access to Information are processed in a timely manner and in compliance with legal requirements
• Lead Freedom of Information policy and program development to remain current and in compliance with evolving FOI laws and industry standards
• Act as a champion of Records Management across the agency by developing training programs and materials for staff to ensure that Records Management requirements and best practices are understood and implemented

Required Education, Skills & Experience

Post-secondary Degree In Archival Studies, Library And Information Science, And / or An Equivalent Combination Of Training And Experience Such As Specialized Training Or Certification Such As

• Certified Records Analyst (CRA) or Certified Records Manager (CRM) from the Institute of Certified Records Managers (ICRM)
• Information Governance Professional (IGP) certification
• Training in ARMA standards, including the Generally Accepted Recordkeeping Principles (GARP) and ISO 15489
• Minimum 4 years' experience in Records and Information Management, preferably in the public sector or other regulated environment
• 3 years' experience in developing and implementing enterprise-wide RIM programs and policies
• Previous experience with classification systems, retention schedules, and metadata standards
• Familiarity with MS Sharepoint as an Electronic Document and Records Management System
• Excellent written and verbal English language communication skills
• Familiarity with the BC justice system, an asset

About NTT DATA

NTT DATA is a $30 billion trusted global innovator of business and technology services. We serve 75% of the Fortune Global 100 and are committed to helping clients innovate, optimize and transform for long term success. As a Global Top Employer, we have diverse experts in more than 50 countries and a robust partner ecosystem of established and start-up companies. Our services include business and technology consulting, data and artificial intelligence, industry solutions, as well as the development, implementation and management of applications, infrastructure and connectivity. We are one of the leading providers of digital and AI infrastructure in the world. NTT DATA is a part of NTT Group, which invests over $3.6 billion each year in R&D to help organizations and society move confidently and sustainably into the digital future. Visit us at us.nttdata.com

NTT DATA endeavors to make https : / / us.nttdata.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at https : / / us.nttdata.com / en / contact-us . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. NTT DATA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here . If you'd like more information on your EEO rights under the law, please click here . For Pay Transparency information, please click here .

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Administrative

IT Services and IT Consulting

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