Receptionist (Temporary)

Stantec; Burnaby; On-site; CAD 48,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Wellness program

RRSP program

Employee stock purchase program

Job summary

Stantec in Burnaby is seeking an intermediate administrative support specialist to bolster our office operations. You will handle facilities tasks, reception duties, and daily administrative workflows to keep the office running smoothly.

You will ensure a professional office environment, assist with meeting setups, and support staff with inquiries. Experience with MS Office and an eye for detail are essential.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Versatility, flexibility and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in MS Office Suite.

Responsibilities

• Daily: fill/check kitchen supplies, paper towels, dish soap, coffee supplies and disposables; ensure cleanliness and tidiness on each floor.
• Floor inspection: check HVAC condensation leaks, lighting, safety and general tidiness; report issues via buildings portal.
• Manage mail: collect, sort, and distribute; create mail slots as needed; assist with boardroom setups.
• Reception: greet guests, answer calls and transfer; process visitor passes and arrange seating.
• Meetings: assist with large weekly meetings; support IT with AV issues as needed.
• Order stationery and maintain print rooms; ensure proper whiteboard upkeep and supplies.

Skills

Organizational skills

Communication

MS Office

Initiative

Flexibility

Learning agility

Education

High School Diploma

Job description

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Job Description

Your role will be to provide intermediate administrative support to our team.

Your Key Responsibilities

• Daily
  • Fill/check kitchen supplies – coffee machines, milk, sugar, honey, dish soap, hand soap, paper towels, facial tissues
  • Fill paper towel dispenser
  • Floor inspection – walk each floor, checking for hvac condensation leaks, burnt lights, general tidiness, and safety
  • Report any office maintenance issues to buildings management through portal
  • Mail collection – pick up mail from lobby mailbox, sort and distribute to mail slots on each floor (create mail slots as needed)
  • Check boardrooms throughout day, tidy and clean if necessary – remove any notes left on whiteboards
  • Help with meeting room set ups for large weekly occurring meetings
  • As requested, help with set up of new hire workstation
  • Ensure the office maintains a professional appearance on all floors
  • Support staff as needed with any office related questions
  • Administrative tasks related to facilities, invoice review, printer readings, ordering name tags
• Reception Lunch Coverage
  • Greet guests – go over HS visitor information and provide visitor pass, find seating if requires
  • Answer all incoming calls and transfer to appropriate person
  • Receive incoming packages, record arrival, and notify the recipient
  • Assist staff with boardroom bookings and av issues with support of IT if needed
• Check cutlery drawer, plates, cups, glasses – move dishes from floor to floor if one floor ends up with an overstock
• Check print rooms for tidiness and sufficient supplies
• Thoroughly clean all boardroom whiteboards, including small meeting rooms
• As needed
  • Order stationery supplies
  • Deep clean whiteboards in offices – notify occupant before erasing any notes

Qualifications

Your Capabilities and Credentials

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Versatility, flexibility and willingness to work within frequently changing priorities.
• Must be willing and able to take initiative when needed.
• Flexibility to learn new skills.
• Proficiency in MS Office Suite.

Education and Experience

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

About the Team

Pay Transparency:In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Job Info

• Job Identification 1007384
• Posting Date 08/24/2026, 07:05 PM
• Locations 500-4515 Central Boulevard, Burnaby, BC, V5H 0C6, CA (On-site)
• Apply Before 08/27/2026, 07:10 PM
• Degree Level High School Graduate
• Job Schedule Full time
• Job Shift Day
• Staff Type Category HL - Hourly Limited Benefits
• Minimum Experience (Total Years) 0
• Pay Range 3 Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$47,800.00 - $64,600.00 Annually