Receptionist - Part Time

Cogir Senior Living; Ottawa; On-site; CAD 22,000 - 30,000; Full time

Job summary

Cogir Senior Living is seeking a friendly, organized receptionist to support our Ottawa on-site team. You will answer calls, greet visitors, direct inquiries, and manage mail and meeting room bookings.

Ideal candidates demonstrate professional telephone etiquette, multitask well, and maintain accurate phone/distribution lists while keeping the reception area inviting and tidy.

Qualifications

• Above-average interpersonal, oral and written communication skills.
• Previous reception experience is an asset.
• Must exhibit professional and polished telephone manner.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Highly organized and detail-focused.
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail).

Responsibilities

• To answer all incoming calls in a positive, professional manner.
• To redirect calls as appropriate and take clear messages.
• To greet, assist and direct all visitors.
• To pick up and sort internal mail.
• To stamp, deliver and maintain mail machine for external mail.
• To prepare packages and arrange courier pick up.
• To arrange meeting room schedule and bookings.
• To update phone and distribution lists.
• To maintain a clean, safe, fully stocked and well organized reception area.
• To assist with small projects as required by other administrative support.
• To complete other duties as assigned; uphold the organization’s values.

Skills

Interpersonal skills

Written communication

Phone etiquette

Multitasking

Organizational skills

MS Office

Tools

Microsoft Office

Job description

Wage per hour

$18.70

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus – Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference. Join our team today!

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller’s inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;
• To uphold and promote the organization’s values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.__