Receptionist - Casual Part Time

COGIR Real Estate; Ottawa; On-site; CAD 23,000 - 30,000; Full time

Job summary

Cogir Senior Living in Ottawa is seeking a Receptionist who will respond to all incoming calls, greet visitors, and direct inquiries in a positive, professional manner.

Reporting to on-site management, duties include answering calls, routing messages, managing mail and packages, coordinating meeting room bookings, maintaining contact lists, and supporting administrative projects while upholding the company's values.

Qualifications

• Above average interpersonal, oral and written communication skills.
• Previous reception experience is an asset.
• Professional and polished telephone manner.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Highly organized and detail oriented.

Responsibilities

• Answer all incoming calls and respond to inquiries in a positive, professional manner.
• Redirect calls as appropriate and take clear messages when required.
• Greet, assist and direct all visitors.
• Sort internal mail and prepare packages; arrange courier pick up.
• Arrange meeting room schedule and bookings.
• Update phone and distribution lists.
• Maintain a clean, safe, and well organized reception area.
• Assist with small administrative projects as required (e.g., labels, bulk mailing).
• Complete other duties as assigned; uphold the organization's values and integrity.

Skills

Interpersonal skills

Telephone etiquette

Multitasking

Organization

Attention to detail

Customer service

Tools

Microsoft Office

Job description

$18.70

Description

Cogir Senior Living manages retirement residences across the country. We offer a range of senior living options including independent living, assisted living and memory care.

For over 25 years, we have dedicated every day to the happiness of retirees.

Human Focus - Creativity - Excellence

We’re seeking individuals with a purpose and passion for life and who are looking for meaningful work that will make a real difference.

Reporting to on site Management, the Receptionist will respond to all incoming calls, greet and direct all visitors, answering inquiries in a positive and professional manner.

Key Responsibilities

• To answer all incoming calls, and respond to caller's inquiries in a positive, professional manner;
• To redirect calls as appropriate and take clear, concise messages when required;
• To greet, assist and direct all visitors;
• To pick up and sort internal mail;
• To stamp, deliver and maintain mail machine for external mail;
• To prepare packages and arrange courier pick up;
• To arrange meeting room schedule and bookings;
• To update phone and distribution lists;
• To maintain a clean, safe, fully stocked and well organized reception area;
• To assist with small projects as required by other administrative support (i.e. labels, bulk mailing, etc.);
• To complete other duties as assigned;
• To uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity.

Qualifications

• Above average interpersonal, oral and written communication skills;
• Previous experience in reception is considered an asset;
• Must exhibit professional and polished telephone manner;
• Ability to handle multiple tasks at once, work under pressure, and meet deadlines;
• Highly organized and detail focused;
• Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Cogir is committed to ensuring that all employment practices are inclusive. As an organization we are committed to providing and arranging accommodation for candidates upon request.