Receptionist/Facilities Administrator

Jones Lang LaSalle Incorporated; Southbank; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a Receptionist/Facilities Administrator to join their dynamic team. This role involves providing exceptional customer service, managing client interactions, and ensuring the reception area is welcoming and well-maintained. As a key point of contact, you will coordinate meeting room bookings and assist with various administrative tasks. If you thrive in a fast-paced environment and enjoy engaging with people, this opportunity offers a chance to grow within a supportive and inclusive culture. Join a company dedicated to shaping the future of real estate and making a positive impact in the community.

Qualifications

• Excellent communication and customer service skills.
• Ability to prioritize and manage multiple tasks effectively.

Responsibilities

• Meet and greet clients and contractors, ensuring a welcoming experience.
• Coordinate bookings for meeting and conference rooms.
• Maintain a tidy and presentable reception area.

Skills

Customer Service

Communication Skills

Attention to Detail

Problem Solving

Education

High School Diploma

Relevant Work Experience

Job description

Receptionist/Facilities Administrator page is loaded

Receptionist/Facilities Administrator

Apply remote type On-site locations Southbank, VIC Melboune, VIC time type Full time posted on Posted 26 Days Ago job requisition id REQ423068

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Wayforward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

A fantastic opportunity has arisen for a highly motivated, bright and enthusiastic professional to work onsite for one of our employment-orientated tech client.

As the Receptionist/Facilities Administrator, you will have the overall responsibility of front of house for maintaining a lasting, collaborative relationship with clients through the delivery of a unique and authentic experience.

In this busy and diverse role, you’ll be responsible for:

• Meet and greet clients and contractors and guide through the sign in process
• Superior customer service to meet on-site client’s expectations
• Coordinate bookings of meeting and conference rooms
• Ensure room set-ups are in place for training, meetings, etc.
• Ensure rooms are stocked with appropriate stationary supplies
• Take pride in the reception area keeping it tidy and presentable
• Check that audio-visual services are in place and in working order
• Support the broader facilities team in any planned and corrective maintenance in the reception area
• Assist the facilities team in any staff moves and relocations, meeting room setups, ordering supplies and adhoc client requests.
• Issue access cards and assist and support any relevant security processes
• Collect and/or receive courier deliveries, receipting in register and contacting relevant staff. Getting signatures for all staff parcels.
• Follow established escalation procedures and incident reporting procedures

Sound like the job you are looking for? Before you apply it’s also worth knowing what we are looking for:

To be successful, you will be a confident self-starter who possesses excellent communication, friendly, welcoming personality and customer service skills, a passion for providing quality service and a keen eye for detail! You’ll be a collaborative team player who adopts a hands-on approach to problem solving, and has the ability to prioritise and juggle multiple tasks.

What you can expect from us:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sights and imagine where JLL can take you...

Location:

On-site –Melboune, VIC, Southbank, VIC

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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For additional details please see our career site pages for each country.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .