Receptionist/Executive Assistant (Nisku, AB)

Brock Canada; Nisku; On-site; CAD 35,000 - 50,000; Full time

Job summary

A leading company is seeking a full-time Receptionist to serve as the first point of contact for staff and clients. The role involves greeting visitors, handling communications, and supporting management. Ideal candidates are detail-oriented, proficient in office software, and possess strong communication skills.

Qualifications

• Professional and customer-focused attitude required.
• Excellent communication and troubleshooting skills necessary.
• Detail-oriented individual with strong organizational skills needed.

Responsibilities

• Greet visitors and manage communications professionally.
• Maintain office supplies and ensure clean reception area.
• Support management with scheduling and clerical tasks.

Skills

Customer-focused attitude

Troubleshooting skills

Communication skills

Detail-oriented

Organizational skills

Interpersonal skills

Telephone skills

Tools

Excel

Word

Outlook

PowerPoint

Job description

SUMMARY:
The Receptionist will act as the first point of contact and provide general information about our business to staff, clients, and the public. They will serve visitors by greeting, welcoming, and directing them appropriately, notifying company personnel of visitors' arrivals, and managing telecommunications and mail distribution. The position will also support the management team as needed.

Essential Functions:

• Greet visitors in person or on the phone; answer or refer inquiries.
• Answer electronic inquiries and relay calls and messages.
• Maintain directories to direct visitors appropriately.
• Provide information about the organization, including address and directions.
• Follow security procedures and monitor the visitor logbook.
• Manage inbound and outbound mail, including packages and courier services.
• Monitor and order office supplies; arrange for office equipment servicing.
• Keep the reception area safe and clean, complying with procedures and regulations.
• Prepare meeting agendas, transcribe, and distribute minutes as needed.
• Schedule and confirm appointments and meetings for management and clients.
• Maintain the executive team’s calendars, contacts, and account data.
• Support the accounts receivable department as required.
• Assist HR with clerical tasks such as employment verification letters and Ceridian Dayforce account resets.
• Perform other duties as assigned.

Minimum Required Qualifications:

• Professional and customer-focused attitude.
• Good troubleshooting and communication skills.
• Detail-oriented with the ability to work independently.
• Excellent telephone skills.
• Clear and concise written and oral communication.
• Proficiency in Excel, Word, Outlook, and PowerPoint.
• Strong organizational and interpersonal skills.

This is a full-time position.

Shift:

Flights:

Accommodations:

Start Date:

Personal Information

• First name
• Last name
• Email
• Address
• City
• Province
• Postal Code
• Country
• Phone number

Attachments

• Resume (attach Dropbox, Paste, or upload)
• Cover letter (attach Dropbox)
• Optional: Education certificates (attach Dropbox)

Other Information

• Are you legally authorized to work in Canada without sponsorship? Yes/No
• How did you hear about this position?
• Have you previously worked with us? Yes/No
• Do you meet the qualifications listed above? If unsure, please explain.
• When are you available to start? If other, please specify.
• Would you like to self-declare Aboriginal status?
• How many years of relevant experience do you have?