Receptionist/Administrative Assistant

Pro Metal Industries Ltd; Regina; On-site; CAD 35,000 - 50,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

A leading manufacturing company in Regina is seeking a Receptionist/Administrative Assistant to manage front office operations. This permanent, full-time role requires excellent communication, multitasking, and customer service skills. Responsibilities include greeting visitors, handling calls, and supporting various administrative tasks. Applicants should have at least one year of experience and a certificate in office administration. A comprehensive benefits package is offered, and candidates must be authorized to work in Canada.

Qualifications

• Minimum 1 year receptionist experience.
• Strong verbal and written communication skills.
• Canadian Citizenship or Permanent residency required.

Responsibilities

• Greet and welcome visitors in a professional manner.
• Answer and direct incoming calls promptly.
• Manage office supplies and submit orders.
• Assist with administrative tasks such as data entry.

Skills

Administrative skills

Oral communication

Written communication

Multitasking

Customer service

Education

Certificate in office administration

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

About Us

Pro Metal Industries has been in operation for over 30 years Pasqua First Nation. Pro Metal is a world class metal fabrication and machining facility located in Regina, SK.

Pro Metal Industries is one of the only First Nations- wholly owned manufacturing enterprises in Canada, and one of only a few First Nations-100% owned military suppliers. Pro Metal offers, plasma, laser and waterjet cutting, CWB and AWS Welding, CNC machining and Powder Coating.

In addition to military and defense, we also service the agriculture, mining, construction and oil and gas industries. Pro Metal has a very dynamic and engaged team that works very well together to ensure the continued growth and success of each other and the company.

About You

You enjoy interacting with customers and the public. You enjoy taking on a variety of tasks and can multi task. You are seeking a challenge and looking for a career with lot’s of options for growth. You have superior administrative and clerical skills with great written and oral communication.

About the Role

The Receptionist/Administrative Assistant is responsible for handling general front office reception, administration and assisting the office and leadership team with various tasks. You will greet all guests in a professional and friendly manner, answer phone calls on a multi-line switchboard and directs them to the appropriate departments.

You will create written correspondence and be involved in project management on various initiatives as required. This role is permanent full-time, Monday-Friday and will work out of the Pro Metal offices in Regina.

Areas of Focus

• Greet and welcome visitors in a warm, professional manner.
• Answer, screen, and direct incoming calls promptly and courteously.
• Efficiently help customers (internal and external) with the highest level of service.
• Answering and directing all incoming telephone lines on a multi-line switchboard.
• Service all client inquiries in a prompt and effective fashion.
• Communicate customer feedback and concerns to all appropriate parties and supervisors.
• The ability to multitask and whilst in a high volume, fast paced environment.
• Manage office supplies and submit office supply orders.
• Prepare correspondence and documents as necessary.
• Organize catering, customer and employee events.
• Manage petty cash and receipts.
• Manage the reception area to ensure it is tidy, presentable, and stocked with necessary materials.
• Handle incoming and outgoing mail, packages, and deliveries.
• Schedule and confirm appointments, meetings, and conference room bookings.
• Maintain visitor logs and issue security passes when required.
• Assist with administrative tasks such as data entry, filing, and document preparation.
• Support various departments with clerical duties as needed.
• Uphold confidentiality and handle sensitive information with discretion.
• Any other duties as assigned.

Skills and Qualifications

• Ideally minimum of 1 year receptionist experience.
• Minimum a certificate in office administration.
• Excellent planning and organizational skills
• Excellent written and oral communication skills and ability to communicate fluently in English.
• High school diploma or equivalent; post-secondary education in office administration is an asset.
• Proven experience as a receptionist, front desk representative, or similar role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with office equipment.
• Strong verbal and written communication skills.
• Exceptional organizational and multitasking abilities.
• Professional appearance and positive attitude.
• Ability to remain calm and efficient under pressure.
• Canadian Citizenship or Permanent residency.
• Pass a security assessment and provide a criminal record check due to Pro Metal’s military Controlled Goods designation.

We offer a comprehensive benefits package. If you are interested in this opportunity and meet the qualifications, please apply by Thursday, February 12, 2026. You can email your cover letter and resume to [e-mail]

Only those who are authorized to work in Canada and are selected for an interview will be contacted. Thank you for your interest!

Job Features

Job Category

Administration

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