Receptionist & Administrative Assistant

Pason Systems Corp.; Calgary; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading company in Calgary is seeking a temporary Receptionist & Admin to manage the front reception and provide administrative support. This role requires excellent communication and organizational skills, with responsibilities including greeting visitors and handling various administrative tasks. The position is temporary, running from June 2025 to November 2026, and offers a supportive work environment with competitive benefits.

Benefits

Competitive compensation packages

Extended health benefits

Work life balance

Health & wellness support

Opportunities to give back

Great vacation time

Employee & family events

Qualifications

• 2 to 3 years of reception or office administration experience.
• Professional written and verbal communication skills.

Responsibilities

• Manage front reception area and ensure a positive experience for visitors.
• Provide administrative support for various departments.
• Coordinate supply requirements and maintain cleanliness.

Skills

Communication

Organizational Skills

Time Management

Attention to Detail

Education

High School Diploma

Certificate in Administration

Tools

Microsoft Office

Job description

Pason is the leading global provider of specialized data management systems for land-based and offshore rigs worldwide. Our rental solutions, which include data acquisition, well-site reporting, remote communications, and web-based information management, enable collaboration between the rig and the office.

Pason’s energized and focused work environment empowers each team member to push the envelope of traditional thinking to create new solutions to old problems. We place considerable focus on a culture that nurtures imagination in an atmosphere where people are free to perform to their fullest potential in an open and friendly environment.

The Role

Pason is seeking a temporary Receptionist & Admin to work in our Calgary Head office. You will be responsible for managing the front reception area to ensure a smooth and positive experience for visitors and handle administrative tasks for Pason. You will also be responsible for administrative support for various departments as requested. The role is the first point of contact for customers and suppliers for both telephone communication and in office visits.

This is a temporary position from June 2025 to November 2026.

Responsibilities:

• Reception duties include greeting visitors, answering phones and directing calls, taking messages, managing mail and packages and assisting with ordering supplies
• Administrative support for various departments which could include but not limited to, data entry, reporting, photocopying, inner city couriers, catering, and travel
• Assess cleanliness and stock levels for all boardrooms and kitchens
• Coordinate supply requirements for photocopiers and office supply cabinets
• Coordinate catering needs upon request
• Support annual community and external/internal office events
• Maintain an organized and tidy reception area
• Availability to work within our core office hours of 8am – 5pm (flexibility is required outside of these hours)
• Other duties as required

Qualifications:

• Professional written and verbal communication skills
• Ability to maintain a high level of confidentiality and professionalism
• Excellent organizational and time management skills
• Ability to prioritize and handle multiple tasks and deadlines through various email accounts
• Great attention to detail
• In-depth understanding of Microsoft suite including Excel, Word, PowerPoint, Outlook and Teams

Experience

• Minimum 2 to 3 years of previous reception or office administration experience

Education

• High School Diploma required
• A Certificate in Administration would be considered an asset

Perks and Benefits

• Competitive compensation packages
• Extended health benefits
• Work life balance
• Health & wellness support
• Opportunities to give back
• Great vacation time
• Employee & family events

Any offer of employment is conditional on the completion of positive and satisfactory background checks, which may include, proof that you are legally entitled to work in Canada, verification of educational background, a drug and alcohol test (for safety sensitive positions) and criminal background checks.