Receptionist (6 months Placement)

Community Living Greater Sudbury; Northeastern Ontario; On-site; CAD 42,000 - 54,000; Full time

Benefits offered by this job

Inclusive environment

Professional development

Meaningful work

Job summary

Community Living Greater Sudbury (CLGS) is seeking a Receptionist – Administrative Employment Supports to greet visitors, manage calls, and support office operations. The role emphasizes accessibility, clear communication, and professional service across departments.

Responsibilities include preparing meeting materials, handling mail, coordinating travel, and assisting with announcements and social content.

Qualifications

• Requires a completed secondary school education.
• Diploma in Business Administration or related field is an asset.
• Prior reception or administrative support experience is preferred.
• Familiarity with MS Outlook and Word is expected.

Responsibilities

• Prepare and organize agendas, meeting minutes, and materials.
• Perform document formatting, proofing, and binder preparation.
• Arrange travel accommodations and meeting logistics.
• Assist with document creation: reports, letters, memos.
• Coordinate mailouts, scanning, photocopying, and data entry.
• Greet visitors and answer inquiries professionally.
• Manage multi-line phones, direct calls, and relay messages.

Skills

Verbal and written communication

Organization & time-management

Attention to detail

Confidentiality & professionalism

Inclusive communication

Bilingual (French/English)

Education

Secondary school completion

Diploma in Business Administration

Tools

MS Outlook

MS Word

Office equipment

Job description

About Community Living Greater Sudbury (CLGS)

At CLGS, we walk alongside individuals, providing support that fosters inclusion, growth, and helps them to live their best lives. As a non-profit, we are deeply committed to empowering people and inspiring possibilities in all that we do.

Position Summary

As the Receptionist – Administrative Employment Supports, you’ll be the welcoming face and friendly voice of CLGS. You’ll play a key role in supporting our office operations while providing crucial administrative assistance across departments. This is an excellent opportunity for someone passionate about accessibility, communication, and making a difference in the lives of others.

Key Responsibilities

Administrative Support

• Prepare and organize agendas, meeting minutes, and materials
• Perform document formatting, proofing, and binder preparation
• Arrange travel accommodations and meeting logistics
• Assist with document creation: reports, letters, memos
• Coordinate mailouts, scanning, photocopying, and data entry

Front Desk & Reception

• Greet visitors and answer inquiries with professionalism and care
• Manage multi-line phones, direct calls, and relay messages
• Process incoming/outgoing mail and accept deliveries
• Maintain a tidy and welcoming reception area
• Distribute office tech (keyboards, monitors, etc.) and track inventory

Communications & Social Media

• Assist with creating announcements and social media content
• Coordinate internal messages and support digital communication
• Collaborate with the Employment Supports Team on visual content

Qualifications & Skills

Education & Experience

• Required: Secondary school completion
• Asset: Diploma in Business Administration or related field
• Prior experience in a receptionist or administrative support role
• Familiarity with MS Outlook, Word, and basic office equipment

Core Competencies

• Strong verbal and written communication skills
• Excellent organization and time-management
• Attention to detail and ability to multi-task
• Ability to maintain confidentiality and professionalism
• Basic understanding of inclusive communication and customer service
• Bilingualism (French/English) is considered an asset

Accessibility & Workplace Supports

CLGS is committed to creating an inclusive and supportive workplace for people of all abilities. Accommodations, job coaching, and adaptive tools are available for onboarding and ongoing success.

What We Offer

• A values-driven, inclusive work environment
• Opportunities for professional development
• Purposeful work that impacts people’s lives directly
• Training and mentorship in reception, communication, and administration
• Competitive compensation and benefits