Receptionist

Gexel Telecom International Inc.; Ottawa; On-site; CAD 32,000 - 48,000; Full time

Job summary

Dermapure in Ottawa is seeking a friendly receptionist to greet clients and manage the front desk for our beauty and medical aesthetics clinic.

You will create and update client files, answer calls and emails, book appointments, and prepare daily paperwork. This role requires a high school diploma, at least two years of related experience, excellent English communication, and a reliable, collaborative attitude. Join a fast-paced clinic committed to patient care and professional service.

Qualifications

• High school diploma required; office administration training is a significant asset.
• At least two years of experience in a similar role.
• English language proficiency is essential; all client/colleague communication is conducted in English.

Responsibilities

• Greet customers at the clinic and provide outstanding customer service.
• Create and update customer files.
• Answer calls and reply to emails with knowledge of aesthetic procedures.
• Book appointments and manage the clinic calendar.
• Prepare customer files for next-day appointments.
• Manage opening and closing procedures.
• Handle correspondence and postal mail.
• Coordinate daily treatments with the consultant.
• Manage the clinic's info email inbox.
• Maintain reception, boutique, and waiting areas.
• Order office supplies and beverages.
• Balance daily reports and transfer receivables to accounting.
• Ensure cash in register is available and notify supervisor.
• Prepare and verify customer invoices daily.

Skills

Communication

Teamwork

Initiative

Autonomy

Planning

Reliability

Flexibility

Education

High school diploma

Office administration training

Job description

Are you passionate about beauty and medical aesthetics? Do you enjoy taking care of clients by offering personalized solutions that meet their needs and expectations?

Dermapure is the leading name in non-invasive medical aesthetics, combining expertise with cutting-edge technology. With 68 clinics across Canada, our philosophy is based on offering high-end, innovative, and non-surgical treatments designed to rejuvenate the skin while ensuring visible, natural, and long-lasting results.

Responsibilities -

• Greet customers when they arrive at the clinic and provide outstanding customer service;
• Create a file for each new customer and update existing customer files;
• Answer phone calls and reply to customer e-mails with a keen understanding of aeshetic procedures;
• Book customer appointments and manage the appointment calendar;
• Prepare customer files for next-day appointments;
• Implement the clinic’s opening and closing procedures;
• Manage correspondence and postal mail;
• Establish the day's treatments in collaboration with the consultant;
• Manage the clinic’s info e-mail inbox;
• Ensure that the reception area, boutique area and waiting area are properly maintained and stocked;
• Order office supplies and beverages;
• Close batches, balance daily reports and transfer receivables to accounting;
• Ensure availability of cash in the register and notify the person in charge;
• Prepare customer invoices and verify invoices daily.

Qualifications -

• High school diploma required, office administration training (a significant asset);
• At least two (2) years of experience in a similar role;
• Languages spoken and written: English;Proficiency in English is essential for this position, as all communication with clients and colleagues is conducted exclusively in English.
• Committed to the well-being of the client;
• Effective communication skills;
• Demonstrates teamwork and collaboration;
• Integrity and trustworthiness;
• Shows initiative and autonomy;
• Able to plan and coordinate activities;
• Demonstrates rigor, reliability, and flexibility.

Our core values -

We care about our employees. We innovate to succeed. We dare to be different. We empower each other to rise.

Only selected candidates will be contacted for an interview. Dermapure is proud to offer equal opportunities to all candidates.