Receptionist

Heidelberg Materials; Edmonton; On-site; CAD 49,000 - 68,000; Full time

Job summary

Heidelberg Materials is seeking an Administrative Assistant to provide essential support in a collaborative office environment. The role involves managing communications, providing administrative assistance, and maintaining organization within a busy setting. Candidates should possess strong organizational skills, administrative experience, and a commitment to service excellence. A competitive salary range and benefits package are offered, promoting professional growth.

Benefits

Competitive benefits package, including health and dental

Pension plan with company contributions

Opportunities for training and career growth

Qualifications

• Minimum 3+ years administrative experience required.
• Ability to handle confidential information with discretion.
• Experience with MS Office Suite (Outlook, Excel, Word, etc.) preferred.

Responsibilities

• Greet and direct visitors; manage phone calls and emails.
• Provide administrative support to the Office Manager and departments.
• Schedule meetings and maintain office supplies and filing systems.

Skills

Organization

Problem Solving

Time Management

Education

Post-secondary administrative training

Tools

MS Office Suite

JDE

SAP

Job description

Heidelberg Materials is one of the world's largest suppliers of building materials. Heidelberg Materials North America operates over 450 locations across the U.S. and Canada with approximately 9,000 employees.

What You'll Be Doing

Greet and direct visitors to staff / department areas; answer and direct phone calls to the appropriate departments, relay messages, answer and refer inquiries

Manage incoming regular and electronic mail and co-ordinate the flow of information; arrange courier service for outgoing and incoming delivery and direct inter-office mail; order office supplies as required and maintain inventory

Provide administrative support to the Office Manager and other departments as required which includes processing invoices, wire, and vendor payment requests; reconciliation of PCard purchases, and processing cheque payments

Maintain the main office employee and department directories; set up new and maintain existing manual and electronic filing systems; maintain a continual knowledge of company policies, rules, regulations, and procedures

Schedule and assist in the preparation of meetings, boardrooms, and other office facilities; ensure tidiness of reception, administrative, and kitchen areas

What Are We Looking For

Post-secondary administrative training would be considered an asset; minimum 3+ years administrative experience required

Driven by results and committed to service excellence, with a strong ability to independently manage day-to-day administrative tasks

High degree of organization, problem solving, and time management skills with the ability to prioritize, achieve goals, and meet deadlines in a fast-paced environment with attention to detail and accuracy

Ability to interface with senior level executive roles internal and external to the organization; required to handle confidential and sensitive information with discretion and professionalism while maintaining a positive professional attitude and appearance at all times

Advanced knowledge of MS Office Suite (Outlook, Excel, Word, PowerPoint, OneNote, etc.); experience with JDE and SAP preferred

Quiet and professional office setting

Collaborative and supportive team culture

Opportunities for professional growth and development

What We Offer

Competitive base salary - $49,770 - $67,190

Competitive benefits package, including health, dental, and wellness

Pension plan with an automatic company contribution as well as RRSP options

Opportunities for training, development, career growth within a global organization

Equal Opportunity Employer - Minority / Female / Veteran / Disabled