Receptionist

David Aplin Recruiting; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company is seeking a professional Receptionist to support a dynamic office environment in Calgary. This 6-month contract role involves multitasking, providing exceptional customer service, and assisting various executives. Ideal candidates will have strong interpersonal skills and administrative experience, ensuring a well-organized front office.

Qualifications

• Experience managing reception duties and administrative tasks.
• Strong multitasking abilities in a fast-paced environment.
• Professional appearance and reliable demeanor.

Responsibilities

• Serve as the first point of contact for clients and visitors.
• Manage reception duties and support the sales team.
• Assist with calendar management and meeting coordination.

Skills

Organizational skills

Time-management skills

Communication

Interpersonal abilities

Customer service

Education

Previous experience in a receptionist or administrative support role

Tools

Microsoft Office Suite

Oracle

Job description

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We are seeking a professional and reliable Receptionist to support our client’s dynamic office environment. This role is ideal for someone who enjoys multitasking, has strong interpersonal skills, and can handle mid-level administrative responsibilities. The successful candidate will be the first point of contact for visitors, support the sales team and various VPs, and assist in maintaining an efficient, well-organized front office.

This is a 6 month contract with potential of extension.

Responsibilities

• Serve as the first point of contact for clients, visitors, and internal staff
• Manage reception duties for the sales team, ensuring all guests are greeted and directed appropriately
• Distribute and track keys handed out to contractors, ensuring security and accurate logging
• Support Vice Presidents with administrative tasks including expense processing using Oracle
• Maintain calendars and scheduling for meeting rooms to prevent booking conflicts
• Handle general office duties and mid-level administrative work as assigned
• Assist with coordination of meetings, calls, and internal events as needed
• Provide exceptional customer service in person, over the phone, and via email
• Ensure the reception area remains tidy, professional, and fully stocked with supplies

Qualifications

• Previous experience in a receptionist or administrative support role
• Proficient in Microsoft Office Suite and familiar with Oracle for expense management
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize in a fast-paced environment
• Experience with calendar management and meeting coordination
• Professional appearance and demeanor
• Reliable, punctual, and detail-oriented

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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