Real Estate Executive Assistant

Bighornlaw; Guelph; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A leading real estate professional in Guelph seeks an Executive Assistant passionate about organization and client relationship management. This role combines administrative support with dynamic operations in a values-driven environment, offering flexible hybrid work and mentoring opportunities. The ideal candidate thrives under pressure and has a background in real estate administration.

Benefits

Flexible hybrid work structure

Paid holidays

Paid Time Off

Coaching and mentorship

Qualifications

• 2+ years of real estate admin or executive assistant experience.
• Excellent communication and follow-through.
• Detail-oriented and calm under pressure.

Responsibilities

• Manage real estate listings and transaction processes.
• Maintain the Team Leader’s calendar and inbox.
• Coordinate client appreciation events.

Skills

Organizational skills

Communication

Tech-savvy

Attention to detail

Tools

Google Workspace

CRM

Job description

Executive Assistant to Top Real Estate Professional | Guelph, ON

Help Build Dreams While Building a Career You Love

Do you thrive in a fast-paced environment where your organizational superpowers and proactive mindset actually make a difference? Are you energized by systems, communication, and creating meaningful client experiences? If so, you might be the right hand we’re looking for.

We’re seeking a detail-obsessed, emotionally intelligent Executive Assistant to support a top-producing Realtor and respected real estate coach in Guelph. You'll play a vital role in managing the operations behind a highly relational, referral-based business while also supporting key aspects of the Team Leader’s coaching work. This is more than a job. It’s a meaningful opportunity to grow alongside a values-driven professional who is passionate about helping people build wealth and community through real estate.

• Flexible hybrid work structure (some work-from-home and some work from Team Leader's office) with local travel for events or deliveries
• Paid holidays
• Paid Time Off
• Coaching and mentorship from a seasoned Realtor and MAPS Coach
• A role with heart, autonomy, and meaningful impact

Responsibilities

• Manage real estate listings and transaction processes from prep to close
• Maintain the Team Leader’s calendar, inbox, and coaching schedule
• Coordinate pop-bys, closings, and 2 to 3 annual client appreciation events
• Update and organize database and CRM workflows
• Prepare meeting notes, task lists, and recap communications
• Deliver white-glove service through every client and coachee touchpoint

Qualifications

• 2+ years of real estate admin or executive assistant experience
• Tech-savvy and organized; fluent in Google Workspace and CRMs
• Excellent communication and follow-through (verbal and written)
• Calm, detail-oriented, and deadline-driven under pressure
• Able to prioritize tasks and is responsive to dynamic changes in deadlines and tasks
• Demonstrates high integrity, confidentiality, and professional discretion in all interactions
• Based in or near Guelph for in-person event and delivery needs
• Bonus: Licensed Realtor or familiarity with KW systems (not required)

Compensation

$55,000 - $65,000 yearly

Irene Szabo is a top-producing solo Realtor and certified real estate coach, serving clients across Guelph, Kitchener-Waterloo, and Cambridge. With a background in real estate training and personal development, Irene brings a thoughtful, empowered, and community-oriented approach to her work.

Her business is 99% referral-based, built on trust, loyalty, and long-term client relationships. Known for combining market expertise with warm, personal touches such as handwritten notes, pop-bys, and events, Irene's business thrives on service, systems, and soul.

She also coaches agents across Canada and is currently building a more scalable and

leveraged business model. This is where you come in.

Ready to build something meaningful together?

Apply today with a cover letter outlining why this opportunity speaks to you. Bonus points if you include your favorite organizational hack or how you’ve made someone’s life easier through systems.