Real Estate Deals Secretary

RE/MAX MILLENNIUM REAL ESTATE; Vaughan; On-site; CAD 80,000 - 100,000; Full time

Job summary

An established industry player in real estate is seeking a motivated Deals Secretary to enhance their dynamic team. In this vital role, you will ensure the seamless processing of real estate transactions, requiring exceptional organizational skills and attention to detail. Your responsibilities will include managing paperwork, coordinating communications between agents and clients, and maintaining accurate databases. This full-time position offers a chance to thrive in a supportive environment where your contributions will directly impact client satisfaction and operational efficiency. If you're ready to make a difference in the real estate sector, this opportunity is for you!

Qualifications

• 2+ years of experience in real estate administration or similar role preferred.
• Proficiency in Microsoft Office and Lone Wolf software is required.

Responsibilities

• Manage administrative processes of real estate transactions from listing to closing.
• Prepare and review necessary paperwork and serve as a liaison between parties.

Skills

Organizational Skills

Attention to Detail

Time Management

Communication Skills

Education

Experience in Real Estate Administration

Tools

Lone Wolf Software

Microsoft Office Suite

Job description

RE/MAX Millennium is a leading real estate brokerage known for its professional excellence and customer-centric approach. Our team is dedicated to providing unparalleled service and achieving the highest levels of client satisfaction. We are looking for a motivated and detail-oriented Deals Secretary to join our dynamic team.

Job Summary

The Deals Secretary at RE/MAX Millennium plays a crucial role in ensuring the smooth and efficient processing of real estate transactions. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate will be responsible for managing and coordinating all administrative aspects of real estate deals from initiation to closure.

Key Responsibilities

1. Oversee and manage the administrative process of real estate transactions from listing to closing.
2. Prepare, review, and process all necessary paperwork and documentation related to real estate deals.
3. Serve as a liaison between agents, clients, and other parties involved in the transaction to ensure timely and accurate information flow.
4. Maintain and update client and transaction databases, ensuring all information is accurate and up-to-date.
5. Ensure all real estate transactions comply with legal standards and RE/MAX Millennium policies.
6. Coordinate and schedule appointments, inspections, and meetings related to real estate transactions.
7. Prepare and distribute transaction status reports and other relevant updates to the team and clients as required.
8. Provide general administrative support to the real estate team, including answering phones, responding to emails, and other tasks as needed.

Qualifications

1. Experience: Previous 2+ years of experience in real estate administration or a similar role preferred.
2. Experience with Lone Wolf software is required.
3. Excellent organizational and time-management skills.
4. Strong attention to detail and accuracy.
5. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
6. Familiarity with real estate software and databases is an asset.
7. Excellent verbal and written communication skills.
8. Ability to work independently and as part of a team.
9. Knowledge of real estate laws and regulations is a plus.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative