Racing Office Clerk

Woodbine Entertainment Group, Inc.; Ontario; On-site; CAD 35,000 - 45,000; Full time

Job summary

A leading company in the horse racing industry seeks a Racing Office Clerk to manage horse entries, ensure compliance with regulations, and maintain accurate race data. This role requires strong attention to detail and effective communication skills in a fast-paced environment.

Qualifications

• 1-2 years of office experience required.
• General to advanced knowledge of the horse racing industry.

Responsibilities

• Take horse entries and confirm race details.
• Verify eligibility of entered horses.
• Maintain professional relationships with clients and regulatory bodies.

Skills

Attention to Detail

Effective Communication

Interpersonal Skills

Organizational Skills

Computer Proficiency

Education

Secondary School Diploma

Job description

Join to apply for the Racing Office Clerk role at Woodbine Entertainment

With almost 150 years of proud horseracing history, Woodbine Entertainment Group is the founding pioneer and largest operator of professional horseracing in Canada.

Job Summary

The purpose of this position is to take horse entries for the race card, ensuring the accuracy of race information, confirming eligibility, applying applicable Alcohol and Gaming Commission of Ontario regulations, and communicating with owners and trainers. This role also involves the organization and filing of official foal papers.

Key Responsibilities

1. Take horse entries from trainers/owners via telephone or face-to-face, confirm race details from the condition book, print, and obtain trainer authorization. Ensure foal papers are confirmed and filed after signing off.
2. Verify that entered horses are not on any disqualifying lists and are eligible to race.
3. Assign race numbers to horses once draw numbers are established, ensuring all information is accurate.
4. Communicate with trainers regarding discrepancies or issues with entries, assist in finding replacements or riders.
5. Prepare and distribute an “overnight” listing of race details for stakeholders.
6. Analyze past performances to confirm eligibility and compliance with regulations.
7. Collaborate with Equibase to generate relevant race data, including jockey, trainer, owner, and performance records.
8. Format race information for the IMS race program, input odds, and coordinate printing to ensure clarity and accuracy.
9. Send gelding reports to Equibase daily, ensuring data accuracy for industry-wide use.
10. Maintain professional relationships with internal departments and external clients, including regulatory bodies.
11. Work with the Alcohol and Gaming Commission of Ontario to manage scratches and regulatory compliance.
12. File and maintain foal papers, ensuring proper documentation for race participation.
13. Uphold the organization’s core values of integrity, respect, excellence, and accountability.

Job Specifications

Knowledge

• General to advanced knowledge of the horse racing industry
• Understanding of racing rules and regulations

Skills

• High attention to detail
• Effective communication, interpersonal, and organizational skills
• Computer proficiency in a Windows environment
• Ability to work efficiently in a fast-paced team setting

Education and Experience

• Secondary school diploma
• 1-2 years of office experience

Working Conditions

• Standard office environment with minimal physical discomfort
• Standing and walking less than 25% of the time
• Handling interruptions and multiple demands

Diversity, Equity, Inclusion and Belonging

We value and celebrate differences, aiming to create a diverse and inclusive environment that fosters innovation and authentic engagement. We are committed to providing equal opportunities regardless of race, religion, gender, age, or disability, and believe that diversity enhances our ability to share the thrill of horseracing worldwide.