Quality Records Coordinator

BWXT; Cambridge; Hybrid; CAD 67,000 - 84,000; Full time

Benefits offered by this job

Comprehensive Health Benefits

Pension Plan (Defined Contribution)

Flexible hybrid schedules

Employee Referral Program

Educational Refund Plan

Professional Development

Gym membership discounts

Diversity and inclusion

Job summary

BWXT Canada Ltd. in Cambridge, Ontario is seeking a Quality Records Coordinator to lead daily records activities, ensuring code and customer requirements are met and maintaining clear communication with the project team.

The role focuses on records retention, document control, and traceability across nuclear projects, with a collaborative, quality-driven environment and a flexible hybrid work schedule.

Qualifications

• 5–10 years of Records Management experience.
• Ability to follow established procedures.
• Strong knowledge of manufacturing sequence and experience in a manufacturing environment.
• Proficiency in Microsoft Word, Excel, Outlook, and PDF editing tools.
• Excellent attention to detail and strong organizational skills.

Responsibilities

• Take ownership of scanning and authentication processes for production orders and reports.
• Lead the team to ensure task completion with attention to detail.
• Track and report history docket KPIs and provide performance insights.
• Participate in project meetings and contribute quality records expertise.
• Identify opportunities for efficiency improvements and implement solutions.

Skills

Attention to detail

Leadership

Teamwork

Organizational skills

Communication skills

Education

Quality Assurance specialization

Tools

Microsoft Word

Excel

Outlook

PDF editing tools

Job description

BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life‑saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Brampton, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT). Follow us on Twitter @BWXT and learn more at www.bwxt.com.

Welcome to BWXT

We believe in empowering our employees and cultivating a dynamic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Position Overview

The Quality Records Coordinator is responsible for leading daily Quality Records activities, ensuring that code and customer requirements are met, and maintaining effective communication with the project team.

Location: Cambridge, ON, Canada

Your Day‑to‑Day as a Quality Records Coordinator

Records Retention Oversight

• Take full ownership of scanning and authentication processes, ensuring production orders and reports undergo first and second verifications.
• Lead issue resolution, identify discrepancies, and refine verification practices to improve record accuracy.
• Ensure closed NRs are accurately documented and compliant.
• Optimize sorting and scanning of weld cards to improve efficiency and traceability.
• Ensure timely return of completed production order drawings to the shop floor.
• Oversee collection and delivery of production orders, coordinating effectively with the shop floor and team.
• Review production orders and reports for completeness, accuracy, and proper sign‑offs.
• Ensure proper closure of production orders, nonconformance reports, reworks, PWHT, and condition reports.
• Provide accurate nameplate and stamping information to the shop, ensuring compliance.
• Supply traceability drawings to the shop to support organized record‑keeping.

History Dockets and RT Films

• Develop and maintain history docket table of contents based on ITP requirements.
• Prepare comprehensive history dockets for nuclear projects (NDE qualifications, welder qualifications, materials, consumables).
• Verify completeness of all history dockets.
• Coordinate transmittals for internal and external reviews.
• Prepare RT films for shipment or electronic transmission.

Vendor Documents

• Review vendor documentation for accuracy and compliance.
• Maintain updated vendor records in the database.

Leadership and Reporting

• Lead the team to ensure task completion with attention to detail.
• Track and report history docket KPIs, providing insight into performance metrics.
• Participate in project meetings, offering expertise in quality records management.
• Identify opportunities for efficiency improvements and implement solutions.

Core Values & Work Ethic

• Demonstrate ownership and accountability in all quality records management activities.
• Apply self‑learning and problem‑solving to improve processes.
• Support teamwork and collaboration within the quality department.
• Maintain timeliness and efficiency while ensuring high documentation accuracy.
• Uphold meticulous attention to detail and compliance.

Other Duties

This job description is not exhaustive. Additional tasks may be assigned to support organizational goals. Duties may change at any time without notice.

Required Qualifications

• College Diploma (Quality Assurance is an asset).
• 5–10 years of Records Management experience.
• Ability to follow established procedures.
• Strong knowledge of manufacturing sequence and experience in a manufacturing environment.
• Proficiency in Microsoft Word, Excel, Outlook, and PDF editing tools.
• Excellent attention to detail and strong organizational skills.
• Strong interpersonal skills and ability to work effectively with others.
• Strong leadership skills.
• Quality Assurance specialization is desired.

WHAT WE CAN OFFER YOU:

Ensuring the well‑being of our employees is our priority and we offer comprehensive and competitive benefits for our employees and their families.

• Comprehensive Health Benefits – Including health, dental, vision, and disability coverage to keep you feeling your best.
• Secure Your Future – Defined Contribution Pension Plan and an optional Company‑matched retirement savings plans (RRSP/TFSA/EPSP)
• Work-Life Balance – Flexible hybrid schedules and compressed workweek option available
• Help Grow Our Team – Earn generous referral bonuses with our two‑tiered Employee Referral Program ($1,500 and $3,000!).
• Invest in Your Education – Up to $5,250 USD per year through our Educational Refund Plan.
• Professional Development – Gain access to training, certifications, and growth opportunities to advance your career.
• Your Wellness Matters – Enjoy gym membership discounts and access to mental health support programs.
• A Welcoming Workplace – Join a diverse, inclusive, and supportive culture that celebrates you.
• Fun & Connection – Engage in team‑building activities organized by our Social Committee.

BWXT confirms that the position represents a current vacancy within our organization.

At BWXT, we are committed to a fair, transparent, and inclusive hiring process. As part of our recruitment process, we use artificial intelligence (AI) tools to assist with screening and evaluating applicants. These tools support our efforts to make consistent and equitable hiring decisions.

BWXT Canada Ltd. embraces diversity of thought, values individuality, encourages new perspectives and provides equal opportunity in employment for all qualified employees and applicants without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, record of offences, marital status, family status or disability, or any other category protected by provincial law. BWXT Canada is committed to fostering an accessible, fair, and inclusive environment where all employees are able to access goods while being respected and supported. If you require accommodations during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made. If you require information in a format that is accessible to you, please contact Human Resources.

Job Segment:

Records Management, QA, Compliance, Quality Assurance, Database, Records, Quality, Legal, Technology

The base salary range for this position in Ontario (CA-ON) at the start of employment is expected to be between $67000 and $84000 per year. However, the base salary offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job‑related knowledge, skills, experience, and other objective business considerations. Subject to these considerations, the total compensation package for this position may also include other elements, such as an annual cash incentive in addition to a full range of medical, retirement, and/or other benefits. Details of participation in these benefit plans will be provided at such time the selected job candidate receives an offer of employment.

Learn more about how BWXT employs nuclear technology to solve some of the world’s most important problems. BWXT’s capabilities video showcases our innovation in commercial nuclear power, addressing climate change, as well as our advanced nuclear medicine products treating patients around the world. We are People Strong. Innovation Driven.