Purchasing Coordinator

Farmboy Fine Arts; Vancouver; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

Farmboy Fine Arts is seeking a Purchasing Coordinator to manage project procurement, ensuring accuracy and timely delivery of orders. You'll be integral in vendor management and collaborating with project teams to facilitate a seamless purchasing process. Ideal candidates are detail-oriented and possess excellent communication skills. Join us in our mission to creatively enhance environments through art.

Benefits

Hybrid flexibility

Extended health, vision, dental, life, and disability insurance

Health and Wellness Spending Account

Qualifications

• Proactive and detail-oriented individual with a passion for project management and customer experience.
• Excellent written and verbal communication skills.
• Experience in vendor management and procurement tasks.

Responsibilities

• Manages day-to-day project purchasing tasks ensuring order accuracy, timing, and delivery.
• Coordinates with vendors and project teams to support a seamless purchasing process.
• Maintains procurement documentation and vendor relationships.

Skills

Excellent written and verbal communication skills

Attention to detail

Process driven

Team player

Tools

MS Suite

Salesforce

Asana

Job description

ROLE DESCRIPTION

Reporting to the Project Manager, the Purchasing Coordinator is responsible for project procurement for all assigned projects (and others as distributed), brand standard orders, and vendor management as it relates to the category.

CORE FUNCTION

• All project purchasing focused on order accuracy, logistics, timing, and delivery
• Stakeholder management (internal & vendors) relating to the purchasing process and specific to allocated project tasks
• Quality control and documentation of vendor-produced goods and packing to ensure product delivers to site for seamless execution of installation

DETAILS OF FUNCTION

• Manages day-to-day project purchasing tasks, ensuring order accuracy, timing, and delivery, including issuing purchase orders, tracking vendor payables in Salesforce, and resolving order issues for assigned projects.
• Coordinates and ensures the execution and accuracy of all project-related orders.
• Maintains strong vendor relationships through clear communication of order details, expectations, special instructions, logistics, packing/crating requirements, and insurance needs.
• Collaborates with project teams to support a seamless purchasing process and successful project delivery; assists Project Management as needed with installation coordination, communication, and order status updates.
• Maintains accurate procurement documentation, including all shipping and logistics records.
• Supports the Project Manager with RFQs by interpreting design intent and translating it into precise technical specifications for internal teams and vendors.
• Processes standard orders in alignment with brand standards.
• Translates technical artwork specifications and communicates with vendors to ensure order accuracy.
• Assists the Project Manager in organizing and managing the flow of client information and tracks project data within FBFA systems.
• Coordinates with vendors and fabricators on quoting, sampling, and value engineering (VE) exercises.
• Reviews specification packages to ensure complete and accurate documentation.
• Actively participates in daily scrums, project team meetings, and other relevant discussions.
• Performs other related duties as assigned.

TIME ALLOCATION

• Project Purchasing (purchasing, RFI preparation): 70%
• Specification Development & RFQ Support: 15%
• Sampling Management (sample requests, vendor/client coordination, sample POs): 15%

ADDITIONAL NOTES

• Excellent written and verbal communication skills
• Team player, and collaborator
• Process driven and high attention to detail

SKILLS & TOOLS

• Proficient with MS Suite (particularly Excel)
• Experience with Salesforce is a bonus
• Familiarity with Asana or similar project management platforms

BENEFITS OF BEING A FARMHAND

• Hybrid flexibility to work remote or at our office in East Vancouver
• Extended health, vision, dental, life, and disability insurance
• Health and Wellness Spending Account
• Work alongside some incredibly passionate and talented colleagues
• Farmhands who push us to the next level will always be rewarded make your career at the Farm!

WHO WE ARE

Farmboy Fine Arts is an equal opportunity employer that values diversity, inclusion, and collaboration in the workplace. Employment practices within our organization including but not limited to hiring, promotion, termination, training, compensation, and benefits are decided on the basis of qualifications, merit, and business need.

At Farmboy Fine Arts (Farmboy), we’re spatial activists, striving to change lives with art. Our work imparts creativity and artful thinking into built environments, delivering more engaging experiences. We pursue this goal across borders, industries, and cultures. From curating multi-tiered art strategies and collections, to developing custom artwork, to art investment and management, we create authentic connection with the built environment in alignment with our clients’ vision.

JOIN OUR TEAM!

If you are a proactive and detail-oriented individual with a passion for project management and customer experience, we encourage you to apply for this exciting opportunity! We encourage employees to bring their most authentic, creative, and collaborative selves to work — building an environment with individual strengths, working together to better the company and the art we put into the world.