Purchasing Coordinator

MacLean Engineering & Marketing Co.; Barrie; On-site; CAD 60,000 - 68,000; Full time

Benefits offered by this job

3 weeks' vacation annually

Paid sick and family emergency time

Paid overtime after 40 hours worked

Free coffee!

Flexible Group benefits Package

Employee and family assistance program

Deferred Profit-Sharing Plan

Job summary

MacLean Engineering & Marketing Co. is seeking a talented Purchasing Coordinator to join our Purchasing team in Ontario.

The role supports centralized procurement, maintains supplier data, processes purchase orders, and coordinates supplier follow-up to help ensure timely delivery across manufacturing facilities. You will work with Operations, Planning, suppliers, and the Procurement team to maintain ERP data, lead times, and pricing, and to drive accuracy and efficiency in purchasing, material

Qualifications

• Post-secondary education in a related field is required or asset.
• Experience with ERP/MRP systems and Microsoft Excel is essential.
• 2+ years of purchasing, procurement coordination, or related manufacturing experience preferred.
• Experience processing purchasing orders, expediting suppliers, and maintaining master data is an asset.

Responsibilities

• Process and maintain purchase orders, including supplier acknowledgements and approved changes to pricing, quantities, or delivery requirements.
• Monitor supplier commitments, shortages, open orders, and expediting at-risk deliveries to support production and aftermarket demand while maintaining ERP data.
• Communicate routine purchasing requirements with suppliers and follow up on order confirmations, shipment status, and delivery commitments.
• Escalate supply risks, shortages, pricing concerns, delivery issues, and other supplier matters to the appropriate Buyer.
• Work with Accounts Payable and suppliers to resolve invoice discrepancies to support timely supplier payments.
• Support supplier onboarding activities and maintenance of supplier contacts and purchasing information.
• Coordinate updates with Quality, Buyers, and suppliers on PPRs and non-conformances.
• Maintain accurate purchasing and item master data, including supplier pricing and lead times.
• Review transactions for completeness and accuracy and support data audits and reporting.
• Prepare procurement reports and open-order summaries.

Skills

Excel

ERP/MRP

Microsoft Dynamics 365

Education

Post-secondary education in Supply Chain Management, Business Administration, Engineering Technology, Manufacturing, or related field

Tools

Dynamics 365

Job description

Salary Range: $60,000.00 To $68,000.00 Annually

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MacLean Engineering is looking for a talented and energetic Purchasing Coordinator to add to the existing skills of our Purchasing team. If you want to grow your career with a world-renowned company in the design and manufacturing of mobile mining equipment, this position is for you!

About the Position:

The Purchasing Coordinator provides centralized procurement support across MacLean’s operations. The role maintains item and supplier data, pricing and purchasing parameters, processes purchase orders, coordinates supplier follow-up, and supports procurement reporting to help ensure the efficient flow of materials and services throughout the organization. Working closely with Operations, Planning, suppliers, and the Procurement team, the Purchasing Coordinator supports data accuracy, material availability, timely purchasing execution, operational efficiency, and customer delivery objectives across all supported facilities.

This position requires the following proficiencies:

• Process and maintain purchase orders, including supplier acknowledgements and approved changes to pricing, quantities, or delivery requirements.
• Monitor supplier commitments, shortages, open orders, and intercompany bridge requirements, expediting at-risk deliveries to support production and aftermarket demand while maintaining accurate ERP data.
• Communicate routine purchasing requirements with suppliers and follow up on order confirmations, shipment status, and delivery commitments.
• Escalate supply risks, shortages, pricing concerns, delivery issues, and other unresolved supplier matters to the appropriate Buyer.
• Work with Accounts Payable and suppliers to resolve invoice discrepancies, including price and quantity mismatches, to support accurate and timely processing of supplier payments.
• Support supplier onboarding activities, including supplier applications, record creation, documentation collection, and maintenance of supplier contacts and purchasing information.
• Follow up on open PPRs and vendor non-conformances, obtaining timely supplier responses, containment actions, corrective actions, and supporting documentation while coordinating updates with Quality, Buyers, and suppliers.
• Maintain accurate purchasing and item master data, including supplier pricing, lead times, order quantities, purchasing parameters, and other assigned ERP records.
• Review transactions and purchasing data for completeness and accuracy, correcting errors and supporting recurring data audits, reporting, and analysis.
• Coordinate the collection, routing, and filing of procurement documentation, including NDAs, quotations, supplier applications, and related records.
• Prepare purchasing reports, open-order summaries, supplier follow-up lists, and other routine procurement analysis.
• Support departmental projects, continuous improvement initiatives, and standardized purchasing processes and practices.

About You:

The successful candidate(s) must be a strategic thinker with strong technical and commercial purchasing experience in a manufacturing environment. You will possess excellent communication, negotiation, and supplier relationship management skills, along with the ability to work effectively across multiple departments.

This role requires the following qualifications and skills:

• Post-secondary education in Supply Chain Management, Business Administration, Engineering Technology, Manufacturing, or a related field.
• Procurement, ERP, data-management, or business administration training is an asset.
• 2+ years of purchasing, procurement coordination, order administration, supply-chain, or related manufacturing experience is preferred
• Demonstrated experience processing purchasing orders, expediting suppliers, maintaining master data, or supporting material requirements
• Experience with ERP/MRP systems; Microsoft Dynamics 365 experience is an asset
• Strong proficiency with Microsoft Office applications, including Excel
• Strong attention to detail.
• Effective organization, prioritization, follow-up, and time management skills.
• Ability to manage multiple open orders, deadlines, changes, and competing operational priorities.

About Us:

Founded in 1973 in Ontario, Canada, MacLean Engineering is the world’s largest Canadian-based manufacturer of underground mining equipment. While continuing to expand both our product range and global footprint, we remain privately owned and committed to the founder’s original design principles: safety, productivity, and enduring quality. Our company delivers mobile equipment solutions for both underground and surface mining, supported by unit-of-one manufacturing expertise and a global service network.

Driven by a strong commitment to safety, productivity, and customer support, MacLean serves mining operations worldwide through branches in Canada, the United States, Mexico, Peru, South Africa, and Australia. We operate five manufacturing facilities located in Collingwood, Owen Sound, Barrie, North Bay, and Mexico, and employ over 1,000 people across six countries and four continents. The next chapters of MacLean’s mining innovation story are being written within the broad themes of electrification, automation, and digitalization of the global mining industry.

Our skilled tradespeople work in a safety‑first environment to build high‑quality components and equipment for the underground mining, municipal, environmental, and industrial sectors. Join MacLean and contribute to a legacy defined by innovation, craftsmanship, and meaningful impact.

We offer competitive wages and benefits including:

• 3 weeks' vacation annually
• Paid sick and family emergency time
• Paid overtime after 40 hours worked
• Free coffee!
• Flexible Group benefits Package (Once probationary period is completed)
• Employee and family assistance program
• Voluntary DPSP (Deferred Profit-Sharing Plan) and GRRSP (Group Registered Retirement Savings Plan) (Once probationary period is completed)
• Annual Employee Bonus
• $250 annual safety shoe allowance
• Employee appreciation days, raffles/draws, BBQ’s and much more

We thank all applicants in advance for their application and interest in MacLean Engineering & Marketing Co Limited. However, only those candidates selected for an interview will be contacted.

Please note that employment with MacLean Engineering is contingent upon the successful completion of a background check conducted by our third‑party provider, Sterling Backcheck. This process may include verification of employment history, education, and a criminal record check, depending on the requirements of the position.

MacLean Engineering & Marketing Co. Limited is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (2005).

MacLean Engineering & Marketing Co. Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.