Purchasing Clerk - Term

Inclusionregina; Regina; On-site; CAD 34,000 - 44,000; Full time

Benefits offered by this job

Health benefits

Educational support

Job summary

The City of Regina is seeking a Procurement Clerk to support centralized purchasing and procurement activities within the Finance department. This role involves maintaining purchasing authorizations, vendor data, bid documents, and reporting for the P-card program.

Ideal candidates will have a secondary school background with procurement exposure and a solid understanding of administrative processes, policies, and safety standards.

Qualifications

• Completion of secondary school plus job-related training and/or course work.
• Minimum of nine months of previous and on-the-job procurement-related experience.
• Knowledge of procurement principles, policies, procedures, processes, and systems.
• Knowledge of administrative, financial, and clerical functions and systems.
• Knowledge of the specific branch as well as the broader divisions/departments/branches.
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards.

Responsibilities

• Maintains authorization for purchases of goods and services database for delegated purchasing authority limits.
• Maintains vendor/commodity and service table, including conducting vendor research when necessary.
• Assembles tender documents, prepares bid summaries, and award documents and forwards to senior purchasing staff.
• Process applications, monitor transactions, and prepare statistics for the P-card program.
• Monitors purchases for corporate supplies/service contracts.
• Verifies and authorize the release of invoices on hold.
• Closes out purchase orders and blanket order releases.
• Ensures the timely entry of requisitions, blanket order releases, and receiving documents.
• Assists in the distribution of formal tender packages in accordance with policy.
• Responds to inquiries regarding purchasing.
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures.
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications.

Skills

Procurement knowledge

Administrative skills

Policy comprehension

Communication skills

Education

Secondary school completion with job-related training

Tools

Procurement systems

Job description

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Division:Financial Strategy & Sustainability

Department:Finance

Branch:Procurement

Type of Posting:Internal & External

Employment Type:Term up to 1 year

Hourly Salary: $24.75- $31.98

Date Posted: October 19, 2026

Closing Date: November 3, 2026

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent teamand we'll collaborate with you to address your requirements.

Position Summary

In recognizing our relationship to the land, we grow our community and improve quality of life. This statement reinforces an Indigenous worldview that our relationship with the land is foundational, and our respect and care for this relationship informs and influences our decision-making.
If you have a passion to serve the community and impact Indigenous communities and relations, please consider applying. This position would benefit from an Indigenous candidate.
This position is responsible for duties related to centralized purchasing and procurement function.

Key Duties & Responsibilities

• Maintains authorization for purchases of goods and services database for delegated purchasing authority limits
• Maintains vendor/commodity and service table, including conducting vendor research when necessary
• Assembles tender documents, prepares bid summaries, and award documents and forwards to senior purchasing staff
• Process applications, monitor transactions, and prepare statistics for the P-card program
• Monitors purchases for corporate supplies/service contracts
• Verifies and authorize the release of invoices on hold
• Closes out purchase orders and blanket order releases
• Ensures the timely entry of requisitions, blanket order releases, and receiving documents
• Assists in the distribution of formal tender packages in accordance with policy
• Responds to inquiries regarding purchasing
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications

Key Qualifications

• Completion of secondary school plus job-related training and/or course work
• Minimum of nine months of previous and on-the-job procurement-related experience
• Knowledge of procurement principles, policies, procedures, processes, and systems
• Knowledge of administrative, financial, and clerical functions and systems
• Knowledge of specific branch as well as the broader divisions/departments/branches
• Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards

Communication and Interpersonal Skills

• Explains and exchanges technical information one-on-one
• Explains and exchanges policy, procedure, and process information one-on-one

Problem Solving and Decision Making

• Identifies issues, consults, and follows policies, procedures, and processes
• Prioritizes and adapts office activities in accordance with daily/weekly schedule within defined timelines/deadlines
• Provides ideas and suggestions to improve work processes

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference,

Note: Only applications submitted via our online application system are accepted