Purchasing Assistant

True Mechanical; Burnaby; On-site; CAD 42,000 - 60,000; Full time

Benefits offered by this job

Health & dental

RRSP program

Life insurance

Disability coverage

Training & development

Team events

Employee appreciation

Merchandise & branded gear

Networking opportunities

Job summary

True Mechanical is a leading BC-based contractor seeking a Purchasing Assistant to join our Purchasing Team in Burnaby. This role supports day-to-day purchasing, ordering, supplier coordination, and deliveries to ensure project teams have the right materials on time.

The position offers a fast-paced, growth-oriented environment with strong emphasis on teamwork, reliability, and continuous improvement. On-site work in the Vancouver area with comprehensive onboarding and development opportunities.

Responsibilities

• Prepare and process purchase orders as directed by the Purchaser.
• Obtain supplier quotes and assist with price comparisons for materials, tools and consumables.
• Place routine material orders within established purchasing processes and approved suppliers.
• Confirm pricing, quantities, availability and delivery dates with suppliers.
• Maintain accurate purchasing records and supporting documentation.
• Track outstanding purchase orders and coordinate delivery information with project teams.
• Assist with matching supplier invoices to purchase orders and resolving discrepancies.
• Maintain current supplier contact information and price lists; assist with price reviews.
• Arrange routine equipment and tool rentals and track return dates.
• Coordinate with Tools & Deliveries regarding material and site requirements.

Job description

Why True Mechanical?

True Mechanical is one of BC’s largest full-service, self-performing mechanical contractors. We specialize in designing and installing plumbing and HVAC mechanical systems of varying complexities for commercial, residential, institutional, industrial, and retrofit projects.

At TRUE, we are proudly people-first. We believe in doing what’s right—for our clients, our teams, and our communities. We build systems with precision, and we build teams with heart. That’s what it means toMake It Happen.

We are also proud to be recognized as a Great Place to Work® Certified company for 2025–2026 and one of Canada’s Best Workplaces in Real Estate & Construction 2025-2026, a testament to our strong culture of trust, connection, and performance.

Compensation & Benefits

We are proud to provide a competitive and comprehensive compensation package to our team.

Your first day at True Mechanical includes a comprehensive onboarding experience designed to help you build connections and set you up for success.

Our team members enjoy:

• 100% employer-paid extended health and dental coverage
• Company RRSP program
• Life insurance, short-term disability, and long-term disability coverage
• Ongoing training and professional development opportunities
• Team-building events and employee appreciation activities
• Company merchandise and branded gear
• Industry events and networking opportunities
• A collaborative, supportive, and people-first culture
• Opportunities for career growth and advancement

At True Mechanical, we don’t just build mechanical systems—we build careers.

We invest in our people and provide the tools, training, and support needed to help employees grow professionally and personally. If you’re looking for a company that values teamwork, accountability, innovation, and continuous improvement, we’d love to hear from you.

The Opportunity

True Mechanical is looking to hire a Purchasing Assistant to join our Puchasing Team.

The Purchasing Assistant supports the Purchaser with the day-to-day coordination and administration of purchasing, material orders, rentals, supplier information and deliveries. The role helps ensure materials and equipment are ordered accurately, purchase information is kept current, and project teams receive what they need when they need it. (this is loose!)

Role & Responsibilities

1. Purchasing & Purchase Orders
   • Prepare and process purchase orders as directed by the Purchaser.
   • Obtain supplier quotes and assist with price comparisons for materials, tools and consumables.
   • Place routine material and consumable orders within established purchasing processes and approved suppliers.
   • Confirm pricing, quantities, availability and delivery dates with suppliers.
   • Maintain accurate purchasing records and supporting documentation.
2. Order & Delivery Coordination
   • Track outstanding purchase orders and follow up with suppliers on order status.
   • Coordinate delivery information with project teams and job sites.
   • Follow up on backorders, shortages, incorrect shipments and delivery discrepancies.
   • Communicate changes or potential delivery issues to the Purchaser and appropriate project team.
3. Invoice & PO Support
   • Assist with matching supplier invoices to purchase orders and receiving information.
   • Identify pricing, quantity or delivery discrepancies for review by the Purchaser.
   • Follow up with suppliers to obtain credits, corrected invoices or supporting documentation as required.
4. Vendor & Pricing Administration
   • Maintain current supplier contact information, price lists and purchasing records.
   • Assist the Purchaser with semi-annual price comparisons of key product lines.
   • Collect information required for supplier rebate programs.
   • Support vendor meetings and maintain records of agreed pricing and purchasing arrangements.
5. Rentals, Tools & Consumables
   • Arrange routine equipment and tool rentals as directed and track return dates.
   • Follow up with project teams to ensure rentals are returned promptly when no longer required.
   • Assist with purchasing stocked consumables, tools and equipment.
   • Coordinate with Tools & Deliveries regarding material/tool availability and site requirements.
6. General Purchasing Support
   • Monitor purchasing requests and assist in prioritizing urgent project requirements.
   • Maintain purchasing logs and other tracking systems.
   • Work closely with Project Managers, Project Coordinators, Forepersons, VDC, Prefab, Accounting and Tools & Deliveries.
   • Provide administrative and coordination support to the Purchaser as required.

Qualified candidates will be offered a competitive compensation package and enjoy a fast-paced work environment with a culture-driven and progressive group of people.