Purchasing Administrative Assistant Trainee

Nasittuq Corporation; Ottawa; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Nasittuq Corporation in Ottawa, ON is offering a Purchasing Administrative Assistant Trainee position as part of the Inuit Training and Development Program (ITDP). This 18-month program blends on-the-job training with formal education to prepare you for a permanent procurement role.

You will support the purchasing team with data entry, order processing in Oracle and Maximo, and cross-department coordination while adhering to internal policies in a fast-paced environment.

Qualifications

• Strong organizational, communications and problem-solving skills.
• Ability to adapt and work cross-culturally.
• Inuktitut language is an asset.

Responsibilities

• Administrative support: accurate data entry and organized filing.
• Purchase order processing in Oracle and Maximo; track items.
• Vendor and internal communications; ensure policy compliance.
• Prepare documentation for audits or internal reviews.

Skills

Organizational skills

Communication skills

Problem solving

Adaptability

Cross-cultural communication

Education

Land claim beneficiary

Tools

Oracle

Maximo

Job description

JOB TITLE: Purchasing Administrative Assistant Trainee – ITDP Program LOCATION: Contract Management Office (CMO) Ottawa, ON TYPE: Full Time

This position is part of Nasittuq’s Inuit Training and Development Program (ITDP), an 18-month program reserved for beneficiaries of the Nunavut, Nunatsiavut or Inuvialuit land claim groups , in line with our commitments under the North Warning System contract.

The ITDP is a structured program that combines on-the-job training with formal education and certification, as required for the role, designed to build skills and prepare incumbents for permanent employment opportunities.

The duties below represent the scope of responsibilities for the permanent Purchasing Administrative Assistant role that the incumbent will be trained to perform within the 18-month period.

ABOUT US : Nasittuq Corporation (from the Inuktitut word meaning “looking out from the highest point”) operates and maintains the North Warning System (NWS), a critical joint Canada-US radar network with 47 sites across Northern Canada. OUR CORE VALUES—Safety, Diversity, Integrity, Social Responsibility, Environmental Stewardship, and Agility—guide everything we do.

WHAT YOU’LL DO:

The Purchasing Administrative Assistant plays a vital role in ensuring the smooth operation of the procurement process. This position supports the purchasing team by managing administrative functions, maintaining accurate records, and facilitating communication between internal departments and external vendors. The role requires a high level of attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment

Administrative Support

• Perform accurate and timely data entry of purchasing information and documentation.
• Maintain organized digital filing systems of vendor correspondence.

Purchasing Order Processing

• Enter and track purchase orders in Oracle and Maximo systems, ensuring alignment between
• systems.
• Monitor open purchase orders and follow up on outstanding items or discrepancies with suppliers and stakeholders.

Vendor and Internal Communication

• Liaise with vendors to confirm order details and resolve delivery or invoicing issues.
• Ensure compliance with internal procurement policies and procedures.
• Assist in preparing documentation for audits or internal reviews.

WHO YOU ARE:

EDUCATION:

CERTIFICATE(S) / LICENSE(S):

• Beneficiary status under the Nunavut, Nunatsiavut or Inuvialuit land claim groups (required)

KNOWLEDGE OF:

• Strong organizational, communications, computer, problem solving skills
• Adaptability and ability to manage multiple priorities and work cross-culturally
• Ability to speak Inuktitut (asset)

Why Nasittuq?

• 1. Work-Life Balance: We offer flexible working hours and encourage our employees to take time for themselves and their families.
• 2. Interesting Work: You will be involved in exciting and challenging projects that push the boundaries of innovation.
• 3. Facilities and Experience: Our office is equipped with modern amenities designed to enhance your work experience.
• 4. Career Growth Opportunities: We offer a clear career progression path, mentorship programs, and opportunities for continuous learning.
• 5. Diversity, Equity, and Inclusion: We prioritize diversity, equity, and inclusion, ensuring a welcoming environment for all employees.
• 6. Inuit Priorities: We prioritize Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements, encouraging applicants to self-identify.

Join Nasittuq and be part of a team that values innovation, collaboration, and personal growth. We look forward to welcoming you!

Land Claim Beneficiaries of the Nunavut, Inuvialuit, and Nunatsiavut Land Claim Agreements will be prioritized. Applicants are encouraged to self-identify.

Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Translation: We invite you to join us and embark on a rewarding career journey!

We thank you for your interest, however, only candidates selected for an interview will be contacted.