Public Affairs Administrative Assistant & Coordinator

Rupert Port; Prince Rupert; Hybrid; CAD 66,000 - 83,000; Full time

Job summary

Rupert Port is hiring an Administrative Assistant for Communications and Community Relations at the PRPA Head Office in Prince Rupert, BC. You will provide executive assistant support and manage department records, budgeting, and travel logistics.

Reporting to the Director of Public Affairs, you will coordinate meetings, host responsibilities at the Port Interpretive Centre, and assist with community engagement initiatives.

Qualifications

• Post-secondary education is an asset.
• Minimum 1–3 years of related experience.
• Ability to obtain security clearance under Transport Canada’s Security Clearance Program.
• Possesses a valid Class 5 Driver’s Licence.

Responsibilities

• Maintains department records management system and coordinates organizational records.
• Maintains administrative tracking systems for expense claims, budget, travel, and staff schedules.
• Coordinates visiting delegations and logistics for the department.
• Coordinates meetings, luncheons and special functions.
• Supports travel needs: hotel and flight arrangements and required documentation for expenses.
• Provides support services including reporting, budgeting, print/promotional material, agreements, and meeting records.
• Supports public affairs programs and community engagement initiatives.
• Ensures CRM database is updated to track stakeholder communications.
• Acts as department contact for information requests and directs queries to program leads.
• Provides admin support to all staff and departments.
• Coordinates internal events and stakeholder engagement activities.

Skills

Communication

Organizational skills

Problem solving

Relationship building

Multi-project management

Team player

Education

Post-secondary education (asset)

Tools

MS Office

SharePoint

Job description

Rupert Port is hiring an Administrative Assistant for Communications and Community Relations at the PRPA Head Office in Prince Rupert, BC. You will provide executive assistant support and manage department records, budgeting, and travel logistics.

Reporting to the Director of Public Affairs, you will coordinate meetings, host responsibilities at the Port Interpretive Centre, and assist with community engagement initiatives.