Prospective and Incoming Student Coordinator, College of Arts and Science

University of Saskatchewan; Saskatoon; Hybrid; CAD 53,000 - 83,000; Full time

Job summary

The University of Saskatchewan is seeking a Prospective and Incoming Student Coordinator in the College of Arts and Science to oversee the undergraduate prospective and incoming student experience from recruitment through enrolment.

The role guides applications and admission planning, designs onboarding activities, and coordinates communications. It requires a bachelor’s degree, three years in a related student-facing environment, and willingness to travel within Western Canada.

Qualifications

• Minimum of a bachelor's degree in a related field; a degree in an Arts and Science discipline is an asset.
• A valid Class 5 driver's license.
• Minimum of three years of experience in post-secondary academic advising, admissions, student services, student success, recruitment, or a related student-facing environment.
• Experience coordinating transition or onboarding programs, developing processes, and working collaboratively across academic and administrative units is an asset.
• Knowledge of post-secondary admissions, academic requirements, advising practices, and student transition processes.
• Ability to interpret and communicate complex academic and admission requirements clearly and accurately.
• Strong communication, collaboration, and interpersonal skills.
• Ability to coordinate multiple activities, timelines, communications, and processes across the recruitment and enrolment cycle.
• Effective organizational and problem-solving skills.
• Ability to work effectively both independently and collaboratively in a team.
• Ability to perform moderate physical tasks in the transport and set up of career fair materials.
• Knowledge of the universities' programs, admission policies and procedures, and campus resources is an asset.
• Proficient computer skills, including Microsoft Office applications.
• Ability to travel within the province and Western Canada.

Responsibilities

• Leads the coordination of the college prospective and incoming student experience across the transition points between recruitment, admissions, academic advising, and enrolment.
• Designs and coordinates the student experience from admission offer through enrolment, including the delivery of timely information, appropriate referrals, and opportunities to connect with the college.
• Implements annual recruitment timelines and communication plans, providing coordination, specialized support, and oversight of the student experience in collaboration with recruitment colleagues.
• Develops and maintains recruitment-funnel timelines to support the delivery of prospective and incoming student services at appropriate points throughout the recruitment cycle.
• Leads the development and delivery of incoming student onboarding activities that complement university events and initiatives.
• Interprets and explains academic and admission requirements to prospective students, helping students understand how their individual circumstances may affect their pathway into the college.
• Provides guidance on applications, admissions, and academic planning, including transfer processes, advanced placement and international baccalaureate credits, international admission pathways, and other complex or non-standard circumstances.
• Identifies recurring questions, barriers, and points of confusion in the recruitment and onboarding process and works with relevant units to develop solutions.
• Uses student inquiries, engagement data, and feedback to identify opportunities to improve the prospective and incoming student experience.
• Supports appropriate referrals, cross-training, and service coverage in collaboration with recruitment, admissions, academic advising, and other student services staff.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning byparticipatingin activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion ofothers, andresponds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Skills

Communication skills

Collaboration skills

Interpersonal skills

Travel willingness

Education

Bachelor's degree in related field

Driver's license

Tools

Microsoft Office

Job description

Prospective and Incoming Student Coordinator, College of Arts and Science

Summary: The prospective student specialist leads the coordination of the undergraduate prospective and incoming student experience across the transition points between recruitment, admissions, academic advising, and enrolment within the college. This position provides specialized support for complex or non-standard student questions and circumstances and provides guidance on applications, admissions, and academic planning. This role leads incoming student onboarding activities and coordinates communications and activities throughout the recruitment and enrolment cycle. The specialist develops and maintains resources, timelines, and processes that support consistent service delivery and a seamless transition from admission offer through enrolment. This role uses student inquiries, engagement data, and feedback to identify barriers and opportunities to improve the prospective and incoming student experience.

Duties and Responsibilities:

• Leads the coordination of the college prospective and incoming student experience across the transition points between recruitment, admissions, academic advising, and enrolment.
• Designs and coordinates the student experience from admission offer through enrolment, including the delivery of timely information, appropriate referrals, and opportunities to connect with the college.
• Implements annual recruitment timelines and communication plans, providing coordination, specialized support, and oversight of the student experience in collaboration with recruitment colleagues.
• Develops and maintains recruitment-funnel timelines to support the delivery of prospective and incoming student services at appropriate points throughout the recruitment cycle.
• Leads the development and delivery of incoming student onboarding activities that complement university events and initiatives.
• Interprets and explains academic and admission requirements to prospective students, helping students understand how their individual circumstances may affect their pathway into the college.
• Provides guidance on applications, admissions, and academic planning, including transfer processes, advanced placement and international baccalaureate credits, international admission pathways, and other complex or non-standard circumstances.
• Identifies recurring questions, barriers, and points of confusion in the recruitment and onboarding process and works with relevant units to develop solutions.
• Uses student inquiries, engagement data, and feedback to identify opportunities to improve the prospective and incoming student experience.
• Supports appropriate referrals, cross-training, and service coverage in collaboration with recruitment, admissions, academic advising, and other student services staff.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning byparticipatingin activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion ofothers, andresponds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications:

• Minimum of a bachelor's degree in a related field; a degree in an Arts and Science discipline is an asset.
• A valid Class 5 driver's license.
• Minimum of three years of experience in post-secondary academic advising, admissions, student services, student success, recruitment, or a related student-facing environment.
• Experience coordinating transition or onboarding programs, developing processes, and working collaboratively across academic and administrative units is an asset.
• Knowledge of post-secondary admissions, academic requirements, advising practices, and student transition processes.
• Ability to interpret and communicate complex academic and admission requirements clearly and accurately.
• Strong communication, collaboration, and interpersonal skills.
• Ability to coordinate multiple activities, timelines, communications, and processes across the recruitment and enrolment cycle.
• Effective organizational and problem-solving skills.
• Ability to work effectively both independently and collaboratively in a team.
• Ability to perform moderate physical tasks in the transport and set up of career fair materials.
• Knowledge of the universities' programs, admission policies and procedures, and campus resources is an asset.
• Proficient computer skills, including Microsoft Office applications.
• Ability to travel within the province and Western Canada.

Department: Undergraduate Student Office
Status: Term 1 year with the possibility of extension or becoming permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 11/9/2026
Closing Date: 11/23/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.
We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.
The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.