Administrative Coordinator, Administration Network

University of Saskatchewan; Saskatoon; Ibrido; CAD 53.000 - 83.000; Tempo pieno

Descrizione del lavoro

University of Saskatchewan is seeking an Administrative Coordinator to support the Johnson Shoyama Graduate School of Public Policy and the Executive Director’s office. The role requires managing calendars, communications, and sensitive information with discretion in a dynamic, fast-paced environment.

Responsibilities include email management, travel expense processing, meeting preparation, and coordination with JSGS and U of R teams.

Competenze

• Office administration diploma or equivalent combination of education, training and experience.
• Five years of senior administrative experience preferred, especially supporting executives.
• Ability to manage executive calendars, communications, and confidential information with discretion.
• Excellent written and verbal communication; ability to draft high-level correspondence and reports.
• Strong interpersonal skills and ability to build relationships with diverse stakeholders.
• Professionalism, tact, and diplomacy in sensitive matters.

Mansioni

• Represent the Executive Director and JSGS with professionalism and confidentiality.
• Manage emails, triage and respond on behalf of the Executive Director.
• Coordinate travel expense claims and reimbursements with proper documentation.
• Provide strategic calendar management and coordination of complex schedules.
• Collaborate with U of R colleagues to coordinate school-wide meetings and activities.
• Prepare meeting materials, briefs, and updates with deadlines and issues.

Conoscenze

Executive support

Calendar management

Communication

Interpersonal skills

Microsoft Office

Discretion

Formazione

Office administration diploma

Bachelor’s degree preferred

Strumenti

University systems

Descrizione del lavoro

Summary

Reporting to the Manager, Administrative Network, providing support to Johnson Shoyama Graduate School of Public Policy and taking day-to-day direction from the JSGS Director of Administration and is a key member of the administrative support team.

Summary

Reporting to the Manager, Administrative Network, providing support to Johnson Shoyama Graduate School of Public Policy and taking day-to-day direction from the JSGS Director of Administration and is a key member of the administrative support team. The Administrative Coordinator will be an energetic and highly motivated individual who thrives in a dynamic and fast-paced environment. This position is of above-average complexity, and some discretionary decision making will be required within established guidelines. Excellent communication and interpersonal skills are essential, and superb customer service and the ability to collaborate are key traits required for this role. The Administrative Coordinator must be adaptable, able to anticipate requirements, and identify and implement solutions; excellent judgment is essential. Work must consistently meet high standards of accuracy in an environment of frequent interruptions and competing priorities. Some of the work is deadline driven, and competing demands are the norm. Flexibility may be required occasionally for work outside of normal operating hours; occasional travel within Saskatchewan is a requirement.

Duties and Responsibilities

• Effectively represent the USask Executive Director, JSGS as a whole in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems as they arise, and maintaining appropriate confidentiality of information and materials.
• Provides advanced email management by monitoring, triaging, organizing, prioritizing and responding to emails on the USask Executive Director’s behalf as a delegate, ensuring timely and appropriate communication.
• Coordinate and process travel expense claims and reimbursements for the USask Executive Director, ensuring required documentation is complete and submitted in accordance with University policies and procedures.
• Provides strategic calendar management by coordinating complex schedules, establishing standards that balance meeting and office time, reflect priorities, and allow for flexibility.
• Work in tandum with the Director of Administration to coordinate the effective operations of the School’s USask campus and collaborate with JSGS-University of Regina (U of R) colleagues to coordinate School-wide meetings and activities.
• Provides comprehensive meeting preparation with briefings, updates, materials, and information, while tracking deadlines, commits and emerging issues. Including Joint Faculty Council, and JSGS USask faculty meetings.
• Work effectively with the Executive Assistant at the U of R campus to ensure a coordinated approach to executive scheduling.
• Support School collegial processes, including enure, promotions and salary review/merit processes.
• Supports faculty recruitment i.e., job postings, employment contracts, recommendations of appointments, travel expense claim reimbursements, campus visits and onboarding activities.
• Exercise decision making and problem solving to ensure priorities and deadlines are met and take initiative to move beyond completion of assigned tasks to plan for future changes or requirements.
• Manage the administrate list of USask JSGS annual events, meetings, and activities.
• Serves as the primary contact for room scheduling and space management within JSGS and coordinating room bookings, managing approval processes, and supporting academic, research, and major event activities.
• Serve as the lead for logistics and travel arrangements for students, staff, and faculty to School-sponsored events and special visitors and provide logistical support for events based in Saskatoon.
• Play an active role in continuous improvement to processes.
• Supports the hiring process and posting of students, and research assistants.
• Coordinates support for Professional Affiliates, including facilitating onboarding, and record keeping.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all community members, actively contributes to an environment of acceptance and inclusion, and responds to different perspectives with curiosity, respect, and non-judgement.
• Undertakes related duties as assigned, consistent with the nature of the position.

Qualifications

• An office administration diploma; a bachelor’s degree is preferred. An equivalent combination of education, training and experience, as well as non-traditional career paths, community experience, and recognition of prior learning may be considered.
• Minimum of five years of senior-level administrative experience, preferably supporting executive members in a large, complex organization.
• Proven ability to manage executive level calendars, communications, and confidential information with a high degree of discretion and professionalism.
• Exceptional communication skills, including the ability to draft and edit high level correspondence and reports.
• Strong interpersonal skills with the ability to build and foster effective relationships with diverse internal and external stakeholder groups.
• Ability to act with a high degree of professionalism, discretion, and navigate sensitive matters with tact and diplomacy.
• Advanced organizational and time management skills with the ability to anticipate needs, prioritize tasks and manage multiple demands independently.
• Demonstrates resilience and adaptability in high-pressure environments through a proactive, self-directed approach to learning and problem-solving; committed to continuous improvement and aligning actions with evolving best practices and strategic priorities.
• Proficiency in Microsoft Office applications and the ability to quickly learn and adapt to new technologies and systems.
• Experience with university systems is preferred.

Department: Administration Network

Status: Term 1 year with the possibility of extension

Employment Group: ASPA

Full Time Equivalent (FTE): 1.0

Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.

Salary Family (if applicable) : Specialist Professional

Salary Phase/Band : Phase 1

Posted Date : 11/6/2026

Closing Date : 11/20/2026 at 6:00 pm CST

Number of Openings : 1

Work Location : May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.