Prospect Research & Management Officer

The Royal Conservatory of Music

Toronto

Hybrid

CAD 60,000 - 70,000

Full time

14 days+

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Benefits offered by this job

Hybrid work arrangement

Professional development opportunities

Job summary

A leading music education institution in Toronto is seeking a Prospect Research & Management Officer to identify and profile potential donors and leadership volunteers. This role entails conducting strategic research, producing informative reports, and collaborating with the fundraising team. Candidates should possess strong writing and analytical skills, along with a proven track record in prospect research. The position offers a salary range of CA$60,000 to CA$70,000, with a hybrid work arrangement option.

Qualifications

3-5 years of experience in a prospect research role with a non-profit.
Previous experience in prospect management and reporting.
Proven work history of problem-solving and time-management skills.

Responsibilities

Conduct research on potential donors and produce reports.
Collaborate with fundraising staff to maximize prospect identification.
Ensure accuracy of prospect data in the database.

Skills

Research skills

Writing and communication skills

Attention to detail

Organizational skills

Time-management skills

Education

Advanced training in prospect research

Tools

Microsoft Office

Online databases

Job description

The Royal Conservatory of Music provided pay range

This range is provided by The Royal Conservatory of Music. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$60,000.00/yr - CA$70,000.00/yr

The Royal Conservatory (RCM) is one of the largest and most respected music education institutions in the world, providing the definitive standard of excellence in curriculum design, assessment, performance training, and teacher certification. Graduates from its two performance training programs, The Glenn Gould School and The Phil & Eli Taylor Performance Academy for Young Artists, regularly perform on major international stages. The RCM is also a leader in the development of early childhood education programs and arts-based social programs, and presents a diverse range of concerts featuring the finest Canadian and international artists in its magnificent performance space, Koerner Hall. Please visit www.rcmusic.com for more information.

What is the Opportunity?

Reporting to the Senior Director, Development Services, the Prospect Research & Management Officer will be responsible for carrying out activities to identify and profile potential individual, corporate and foundation donors and potential leadership volunteers by utilizing a variety of reference materials, databases and online research. They will provide written reports about donors and prospects and will strategize with the Conservatory’s fundraising team to develop lists for new prospect identification. The incumbent will also work with departmental leadership and individual fundraising staff to monitor and facilitate prospect management to ensure timely movement through the prospect cycle.

The successful candidate will ensure research and analytics are strategic, focused and incorporate industry best practices, and that the prospect pipeline is actively managed and replenished. Candidates must be self‑motivated, detail‑oriented, highly organized, with excellent writing and analytical skills and the ability to synthesize information and communicate in a clear and concise manner.

Main Duties & Responsibilities

Conduct biographical and financial research on individual, corporate and foundation prospects as well as potential leadership volunteers; analyse, interpret and evaluate research findings to prepare concise and informative prospect profiles
Proactively identify and qualify prospective donors capable of significant financial support using proven research methodologies and resources
Collaborate with Development staff on cultivation and solicitation strategies to maximise the addition of new prospects to the prospect pipeline, and identify prospects that are closely aligned with fundraising priorities
Prepare background briefings for Board and committee meetings, strategy planning sessions and fundraising events, and fulfil other specific research requests as needed for staff and volunteers>
Work with departmental leadership and donor‑facing fundraising staff to assign, segment and prioritise prospects based on their capacity and affinity with Royal Conservatory programs
Collaborate with donor‑facing fundraisers to ensure that information regarding prospect activity is recorded in the fundraising database in a timely manner
Coordinate with the Manager, Database and Gift Administration and fundraising staff to ensure contact information for major gift donors and prospects is accurate and up-to-date in the fundraising database
Participate in Prospect Review meetings to provide input on prospects being discussed and to record information to update in the fundraising database afterwards
Prepare templated and ad‑hoc reports for departmental leadership on prospect status and cultivation activity
Maintain up-to-date central donor/prospect files and develop methods for storing and retrieving prospect data and managing research resources
Document and update departmental prospect management procedures, and monitor staff adherence to ensure consistent and accurate reporting
Remain apprised of best practices in prospect research, management and pipeline development through ongoing professional development and networking
Support Development staff with other departmental priorities and projects, including participation in fundraising and donor cultivation events
Perform other role‑relevant duties as assigned

What We're Looking For

3-5 years of experience in a prospect research role with a non‑profit organisation, or advanced training in prospect research for philanthropic support
Previous experience in prospect management, with responsibility for prospect assignment, data management and monitoring, and status reporting
Demonstrated excellence in writing and communication skills, exhibiting a firm command of grammar and spelling complemented by the ability to synthesise information and develop concise and compelling written materials
Excellent computer skills, including proficiency with Microsoft Office software, online databases, commercial information services and internet searches
Excellent attention to detail, and accuracy of work
A proven work history of strong organisational, planning, problem‑solving and time‑management skills
Ability to work under pressure, handle competing deadlines and prioritise a large volume of work in a fast‑paced, high‑performance team environment
Able to handle sensitive information ethically, accurately and confidentially
Team‑oriented with the ability to work independently, take initiative and exercise good judgement
Flexible, with a positive, helpful attitude and excellent interpersonal and listening skills

Salary Range

CA$60,000 - CA$70,000 per annum

Additional Information

Flexibility with a hybrid work arrangement can be discussed.
Standard work week with regular hours.
Extended periods of sitting and PC use.
This opportunity is for an existing vacancy.
AI is not being used to screen, assess or select applicants.

How to Apply

Interested candidates are asked to submit a cover letter and current résumé online (please upload a single file combining both documents) at www.rcmusic.com/about-us/careers-royal-conservatory. Applications will be accepted until a suitable candidate has been identified.

The RCM thanks all applicants for their interest in this position; however, only those selected for an interview will be contacted.

The RCM is committed to fostering an inclusive, equitable and accessible workplace. In accordance with the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act, 2005, and the RCM’s Anti‑Racism, Access and Equity Policy, accommodation will be provided at any stage of the recruitment and selection process. Applicants are asked to make their accommodation needs known when they have been contacted for an interview.

Seniority level