Proposals Specialist - Vancouver

Ausenco Pty Ltd.; Vancouver; Hybrid; CAD 70,000 - 85,000; Full time

Job summary

Ausenco is seeking a Proposals Specialist for its Vancouver office. The role involves leading proposal activities, collaborating with teams, and ensuring compliance with standards. Candidates should have 3+ years of experience, strong communication skills, and proficiency in Microsoft Office. The company offers a hybrid work model and a competitive salary package.

Benefits

Career advancement opportunities

Work-life balance with hybrid model

Holistic wellness approach

Accessible leadership team

Qualifications

• 3+ years of experience providing proposal coordination.
• Solid verbal and written communication skills in English.
• Highly organized, with strong attention to detail.

Responsibilities

• Coordinate the development of compliant and compelling proposals.
• Assist with proposal technical review and meetings.
• Conduct client and market research to support strategy development.

Skills

Communication

Teamwork

Critical Thinking

Organization

Tools

Microsoft Office

Job description

Ausenco is a fast-growing company with big ideas. We redefine what’s possible in some of the world’s most complex projects and toughest environments. Delivering innovative, value-add consulting, project delivery, asset operations and maintenance solutions is what we do. From 21 offices in 9 countries, with projects in over 80 locations worldwide, we create sustainable outcomes for our people, clients and communities.

Our team in Canadian team is growing, we are currently recruiting for a Proposals Specialist to join our team in the Vancouver office.

As the Proposals Specialist (PS) you will work closely with the technical and proposals teams to lead and support proposal, qualification and presentation activities. The PS takes responsibility for activities they own and will be asked to assist with major proposals as well as other proposal and business development activities.

The development of a strong and appropriate network within the company to facilitate the identification and sharing of relevant information, best practices, etc. between offices is integral to the Proposal Specialist role.

About the role

• Coordinate to align and capture the knowledge, capability and experience to develop an integrated offering of Ausenco’s services to our clients.
• Coordinates the successful development of compliant, competitive, and compelling proposals, RFIs, pre-qualifications, and EOIs through effective collaboration across teams that include internal staff, other business lines and or outside partners/suppliers.
• Assists with kick-off, win planning, proposal technical review and other meetings as necessary.
• Provides direction and guidance on Ausenco’s processes, procedures and standards to the technical proposal teams to ensure compliance.
• Works with the technical team to identify response requirements and develop a realistic approach and schedule for proposal responses.
• Assists with developing innovative solutions, or leveraging the corporate network to identify existing capabilities, that respond to the client challenges and create a distinctive competitive advantage.
• Collects company data or conducts internal/external research as appropriate for opportunity response documents, strategy development, and/or for support of pursuit efforts.
• Develops, prepares and updates/maintains non-opportunity specific/additional sales qualification and reference materials (including résumés, project descriptions and organization charts) in designated information management systems.
• Works with the proposal/technical team to develop and articulate win-themes and key messages and ensure they are consistently integrated into relevant sections of the proposal.
• Conducts client, competitor and market research, as required in support of client and/or opportunity strategy development and provides corresponding analysis.
• Ensures the completed proposal aligns with the client requirements and the RFP, contains the win themes, and is correctly formatted and approved by the senior management team as per the DAM.
• Conducts proposal debriefs with clients, partners and staff as necessary, collating and distributing lessons learned, and application of learnings to future proposals.
• Communicates and collaborates with key internal and stakeholders to assist with gathering proposal content.
• Organizes and participates in response-related meetings (internal and/or client), as appropriate.
• Ensures adherence to standards and templates to present a consistent appearance/style in compliance with our brand.
• Proofs and edits technical and non-technical documents for consistency.
• Performs other duties as assigned.

About you

• 3+ years of experience providing proposal coordination. Experience within a professional services firm is a bonus.
• Critical thinker; able to pose relevant questions to enable completion of low-definition tasks.
• Solid verbal and written communication skills in English.
• Proficient in all Microsoft Office software.
• Excellent team player and able to work collaboratively with others.
• An assertive, cooperative, and effective communicator (written and verbal).
• Ability to perform under solid pressure and tight deadlines.
• Highly organized, with strong attention to detail
• Must be self-motivated, confident, energetic, and creative.

Why Ausenco?

We support individual growth and aim to allow you to work in a way that plays to your strengths. Beyond a competitive remuneration package we offer:

• Career advancement - Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities
• Work Life Balance – Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness
• Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Our people don’t settle for the status quo. If you have an entrepreneurial spirit and want to help set a new standard in sustainability, we’ll help you find your place. This means working with you to develop a unique career path and skillset to match your ambition.

We’re proud of the work we do, and we do it within a culture that is open, honest, and cooperative. We have a history of attracting visionary people who embrace challenges and deliver creative solutions for every project, and your voice is an important part of the conversation.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.

Salary range: $70,000 - $85,000

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

Join us and work a better way.

#LI-Hybrid, #LI–RP