Proposals Specialist

PCL Construction; Ottawa; On-site; CAD 84,095 - 108,790; Full time

Benefits offered by this job

Employee ownership opportunities

Annual discretionary performance bonus

RRSP, TFSA

Flexible medical, dental and vision

Mentorship and professional dev

Job summary

PCL Constructors Canada Inc. in Ottawa, Ontario is seeking a Proposals Specialist to translate client requirements into compelling, brand-consistent proposals. You will lead narratives, visuals and production, coordinating with local and remote teams to meet tight deadlines.

The role requires 5+ years in proposals, strong InDesign/Adobe skills, and a deep understanding of construction processes and contracts. A strong candidate will drive quality and mentorship within the team.

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
• APMP foundation CPSM certification and/or SMPS or equivalent preferred.
• 5 years of progressive experience in a proposal role.
• Ability to manage and write portions of various proposals.
• Strong working knowledge of proposal fundamentals and best practices.
• Advanced interpersonal skills with the ability to collaborate with a diverse group.
• Understanding of construction practices, contracts and delivery models.
• Advanced InDesign layout skills and Adobe Suite proficiency.

Responsibilities

• Translates a proposal “vision” into a compelling proposal layout and visuals.
• Collaborates to complete layout and production of proposal material in brand-compliant style.
• Evaluates narratives for relevance and clarity; creates new proposal narratives as needed.
• May lead proposal planning, client requirements review, and content timelines.
• Proactively tracks communication and assignments among team members to meet deadlines.
• Influences stakeholder expectations and coordinates deliverables.
• Proofs and edits text to ensure a single voice and consistent messaging.
• Mentors proposal coordinators on best practices and layout skills.
• Coordinates interview requirements and supports interview prep workshops.

Skills

Proposal writing

Stakeholder collaboration

Brand compliant content

Storytelling

Office software proficiency

Education

Postsecondary degree or diploma in marketing, communications, journalism

Tools

Adobe InDesign

Adobe Creative Cloud

PowerPoint

Photoshop

Illustrator

Microsoft Office

Job description

The future you want is within reach. Let's build it together.

At PCL Constructors Canada Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry.

We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career.

Why Choose PCL?

Choose a Career With Rewards That Matter. PCL's Total Rewards Are Designed To Support Your Growth, Well‑being And Future Success — Because When You Succeed, We All Do. Our Offerings Could Include

• Employee ownership opportunities that build long-term value
• Annual discretionary performance bonuses
• RRSP, TFSA, Pension Contribution Options
• Flexible medical, dental and vision benefits
• Prescription drug coverage and virtual care services
• Life, AD&D and disability insurance
• Paid parental leave and family care support
• Health and lifestyle spending account options
• Mental health and wellness support, including Employee Assistance Programs
• Career growth pathways, leadership development and mentorship programs
• Access to world-class training through PCL's College of Construction and professional development courses
• Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions

Here's how a Proposals Specialist for PCL Constructors Canada Inc. within Ottawa contributes to our team:

Responsibilities

• Translates a proposal “vision” into a compelling proposal layout. Creates compelling graphics and visual communications, involving strategic image selection and/or acquisition.
• Collaborates to complete layout and production of proposal material with a professional and brand compliant style.
• Evaluates narratives for relevance, comprehension and applicability. Able to identify narrative requirements and the appropriate stakeholder to produce them. Creates new proposal narratives as required.
• May lead the proposal planning process, including review of client requirements, development of proposal responsibility matrix and content outline and creation of timeline/assignments.
• Proactively tracks and maintains communication and assignments among all team members (local and remote stakeholders) to ensure internal deadlines are met. Identifies deficiencies in the process and recommends solutions.
• Influences and responds to the proposal stakeholder expectations and coordinates their deliverables.
• Accurately proofs, edits and rewards text to deliver a high-quality, complaint, error-free submission on time. Ensures content is written in a singular voice and that there is continuity in the messaging throughout the document.
• Mentors proposal coordinators on proposal best practices and technical design layout skills.
• Identifies interview requirements and coordinates the presentation of presentations and interviews. May schedule and coordinate interview prep workshops as necessary.

Qualifications

• Postsecondary degree or diploma in marketing, communications, journalism, or equivalent.
• Association of Proposal Management Professionals (APMP) foundation certification, Certified Professional Services Marketer (CPSM) certification and/or Society for Marketing Professional Services (SMPS) or equivalent is preferred.
• 5 years of progressive experience in a proposal role.
• Ability to manage and write portions of various proposals.
• Strong working knowledge of proposal fundamentals and best practices.
• Advanced interpersonal skills with an ability to collaborate with a diverse group sensitively, tactfully and diplomatically.
• Ability to execute a lean, quality pursuit process and participate in strategy sessions.
• Strong business acumen with an understanding of industry practices and new developments (construction process, delivery models, contract types).
• Advanced knowledge of Microsoft Office, Adobe Creative Cloud and other relevant marketing software systems.
• Advanced InDesign layout skills; competent functionality within Adobe Suite of programs (i.e. photoshop, PPT, Illustrator, etc.) with ability to create brand compliant visual content.

The estimated salary range for this role is $84,095 - $108,790, based on your experience and qualifications. Final compensation will be confirmed as part of a personalized offer.

Your Work Has Purpose Here

PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity.

At PCL Constructors Canada Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background.

We know everyone's needs are different, if you require accommodation during the application process, please contact [e-mail] and include the position and location of interest.

This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers.

Company: PCL Constructors Canada Inc.

Primary Location: Ottawa, Ontario

Job Title: Proposals Specialist

Requisition ID: 13424