Proposals Specialist

Ausenco; Burlington; Hybrid; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Career advancement opportunities

Hybrid work model

Wellness benefits

Accessible leadership team

Job summary

Ausenco is hiring a Senior Proposals Specialist for its offices across Canada including Burlington. In this role, you will lead and support the development of proposals, working closely with technical teams and ensuring compliance with company standards.

The ideal candidate has over 3 years of proposal coordination experience, strong communication skills, and the ability to work under pressure. Benefits include a hybrid work model, career advancement opportunities, and a supportive work environment.

Qualifications

• 3+ years of experience providing proposal coordination.
• Solid verbal and written communication skills in English.
• Must be self-motivated, confident, and energetic.

Responsibilities

• Lead and support proposal, qualification and presentation activities.
• Coordinate with teams to develop integrated offerings.
• Conduct client and market research to develop strategies.

Skills

Proposal coordination

Verbal communication

Written communication

Microsoft Office proficiency

Team collaboration

Critical thinking

Attention to detail

Time management

Creativity

Fluency in Spanish

Job description

Ausenco is recruiting for a Senior Proposals Specialist for its Canadian offices in Vancouver, Burnaby, Calgary, Toronto, or Burlington.

About the Role

The Senior Proposals Specialist (PS) will work closely with the technical and proposals teams to lead and support proposal, qualification and presentation activities.

• Coordinate to align and capture the knowledge, capability and experience to develop an integrated offering of Ausenco’s services to our clients.
• Coordinates the successful development of compliant, competitive, and compelling proposals, RFIs, pre-qualifications, and EOIs through effective collaboration across teams that include internal staff, other business lines and or outside partners/suppliers.
• Assists with kick-off, win planning, proposal technical review and other meetings as necessary.
• Provides direction and guidance on Ausenco’s processes, procedures and standards to the technical proposal teams to ensure compliance.
• Works with the technical team to identify response requirements and develop a realistic approach and schedule for proposal responses.
• Assists with developing innovative solutions, or leveraging the corporate network to identify existing capabilities, that respond to the client challenges and create a distinctive competitive advantage.
• Collects company data or conducts internal/external research as appropriate for opportunity response documents, strategy development, and/or for support of pursuit efforts.
• Develops, prepares and updates/maintains non-opportunity specific/additional sales qualification and reference materials (including résumés, project descriptions and organization charts) in designated information management systems.
• Works with the proposal/technical team to develop and articulate win themes and key messages and ensure they are consistently integrated into relevant sections of the proposal.
• Conducts client, competitor and market research, as required in support of client and/or opportunity strategy development and provides corresponding analysis.
• Ensures the completed proposal aligns with the client requirements and the RFP, contains the win themes, and is correctly formatted and approved by the senior management team as per the DAM.
• Conducts proposal debriefs with clients, partners and staff as necessary, collating and distributing lessons learned, and application of learnings to future proposals.
• Communicates and collaborates with key internal stakeholders to assist with gathering proposal content.
• Organizes and participates in response-related meetings (internal and/or client), as appropriate.
• Ensures adherence to standards and templates to present a consistent appearance/style in compliance with our brand.
• Proofs and edits technical and non-technical documents for consistency.
• Performs other duties as assigned.

About You

• 3+ years of experience providing proposal coordination. Experience within a professional services firm is required.
• Critical thinker; able to pose relevant questions to enable completion of low-definition tasks.
• Solid verbal and written communication skills in English.
• Proficient in all Microsoft Office software.
• Excellent team player and able to work collaboratively with others.
• An assertive, cooperative, and effective communicator (written and verbal).
• Ability to perform under solid pressure and tight deadlines.
• Highly organized, with strong attention to detail.
• Must be self-motivated, confident, energetic, and creative.
• Fluent in Spanish is an asset.

Benefits

• Career advancement – Embark on a journey of continuous growth through technical training, mentorship initiatives, and networking opportunities.
• Work Life Balance – Experience the best of both worlds with our hybrid work model, allowing you to balance office days with working from home; and progressive parental leave benefits to foster family needs and professional life.
• Holistic approach to wellness – Take a proactive approach to your overall wellbeing. Access to confidential counselling, information services and a benefits program that supports your health & wellness.
• Accessible leadership team – Work with highly reputable industry leaders who value your contribution.

Salary Range: $75,000-$90,000

Expected Salary: Variation in salary is determined by factors such as qualifications, relevant years of experience, and prevailing market conditions for the specific role.

As a global company we embrace and encourage diversity in its fullest sense – gender identity, gender expression, sexual orientation, age, experience, nationality, colour, language, religion, location, disability, education, skills, working styles and time availability. Our work environments are based on mutual trust and respect for the rights and opportunities of every individual.