Proposals Manager - Future Opportunities

Aecon Group; Toronto; Hybrid; CAD 90,000 - 120,000; Full time

Job summary

Aecon Civil is seeking an experienced Proposal Manager to oversee RFQ/RFP submissions for major projects in Canada and beyond. You will coordinate cross‑functional inputs, manage timelines, and guide teams through bid processes to deliver compelling proposals.

Join Aecon to lead high‑impact pursuits in a fast‑paced environment, leveraging your leadership, organization, and communication skills to win complex projects.

Qualifications

• Minimum 3–5 years of proposals management on major civil projects.
• Experience with RFQ/RFP submissions and bid processes.
• Strong leadership, communication, and organizational skills.

Responsibilities

• Lead Aecon's formal submissions for RFQs, RFPs, and EOIs.
• Manage and coordinate input from partners and internal stakeholders.
• Schedule, lead and document proposal/bid meetings.
• Oversee submission documents via Aecon portals and JV repositories.
• Develop proposal calendars and templates; train team.
• Ensure timely delivery of final bid submissions.

Skills

Proposal leadership

Communication

Time management

Team leadership

Problem-solving

Education

Bachelor's degree in Construction or related field

Tools

MS Office

SharePoint

Adobe InDesign

Job description

Date: Oct 2, 2026

Location: Toronto, ON, CA

Operating Sector: Major Projects East

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint improving everyday life through the roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

The Proposal Manager will be responsible for the development, production, and formal submission of Requests for Qualifications (RFQs), Request for Proposals (RFPs), and other required content such as Market Sounding responses and Expressions of Interests (EOIs) for major project pursuits identified by Aecon’s executive team.

What You’ll Do Here:

• Responsible for the management and oversight of Aecon’s formal submissions in response to RFQs, RFPs, EOIs, and Market Sounding proposals.
• Lead major proposal pursuits where Aecon is the lead partner in a joint venture (JV) partnership.
• Manage Aecon submission responses when an Aecon JV partner is the pursuit lead.
• Schedule and lead proposal/bid meetings.
• Manage and coordinate input from other partners and internal stakeholders.
• Oversee and manage documents throughout the proposal/bid process whether through Aecon’s portal or a JV partner’s bid document repository.
• Manage assigned project pursuit schedules and ensure adequate resources are assigned.
• Oversee and manage assigned Proposal Coordinators to complete proposal/bid submissions.
• Train, mentor, and develop non-management proposal team.
• Prepare presentations, executive summaries, and reports.
• Package and deliver final proposal/bid submissions on time.
• Travel as required to prepare and close submissions.
• Coordinate with Aecon’s internal graphic design team to develop critical proposal material, including:JV logos, identity guidelines and overall graphical imagery of the proposal/bid submissions.
• Review and develop a detailed understanding of client proposal/bid requirements.
• Develop proposal/bid calendars and responsibility matrices.
• Create proposal/bid templates, resume templates, project sheet templates.
• Prepare, write, edit, and format proposal/bid sections, resumes, and project sheets in preparation for proposal/bid close-out.
• Support additional content development, including with corporate Subject Matter Experts and site personnel.
• Track and ensure timely deliverables required from internal and external partners.
• Perform compliance checks on all submittal documents.
• Organize team reviews on behalf of the project team.
• If required, ensure binders, USBs, tabs, covers and other required materials are ordered and available for final assembly of the proposal/bid.
• Print, bind, and deliver final bid submissions, if required.
• Manage client’s data and input on SharePoint sites (input from client and all bid partners).
• Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned, and report back to the project team.
• Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities.
• Other duties as required.

What You Bring to the Team:

• Bachelor’s degree or equivalent experience in Construction.
• Minimum 3-5 years of experience in proposals management on major projects, preferably in the Civil sector.
• Experience in proposal submissions on major projects.
• Strong knowledge and experience in the construction industry.
• Demonstrated leadership and accountability with strong interpersonal skills.
• Advanced communication skills (Oral and Written).
• Proficiency in MS Office (Word, PowerPoint, Excel, Outlook, SharePoint).
• Proficiency in Adobe InDesign an asset.
• Ability to work collaboratively and effectively in teams.
• Excellent time management skills with the ability to plan, manage, and prioritize multiple assignments and tasks.
• Ability to gather, synthesize, and effectively present technical information for a range of audiences.
• Experience working in a fast-paced and performance driven setting.
• Strong analytical & problem-solving skills.
• Strong organizational skills; attention to detail.
• Travel to different job sites/locations required.
• Security Clearance and Background checks required.

Reason for Vacancy: Evergreen

The expected pay range for this role is $90,000 - $120,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.