Specialist, Proposals

Aecon Group Inc.; Vancouver; On-site; CAD 80,000 - 90,000; Full time

Job summary

Aecon Group Inc. in Canada is seeking a seasoned Proposal Coordinator to manage the end-to-end proposal process for infrastructure projects.

You will work with estimators, operations, and business development to produce timely, compliant submissions. The role requires excellent writing and project-management skills, proficiency with PowerPoint, Word, SharePoint, and Expedience, and the ability to coordinate kickoff meetings and post-bid clarifications.

Qualifications

• Minimum 5+ years of progressive experience in proposal coordination or proposal management.
• Strong writing, editing, and storytelling skills with attention to detail.
• Excellent verbal and written communication; ability to influence stakeholders.
• Advanced proficiency with MS Office, SharePoint, and proposal automation tools.
• APMP certification strongly preferred.

Responsibilities

• Lead end-to-end proposal development with cross-functional teams to ensure timely, compliant submissions.
• Coordinate bid/no-bid decisions, draft outlines, schedule kickoff calls, and manage reviews and post-bid clarifications.
• Develop executive summaries, technical narratives, and project profiles; mentor junior team members.
• Collaborate with estimating, operations, and business development to craft win themes and value propositions.
• Maintain and grow the proposal content library and ensure brand and messaging alignment.

Skills

Proposal coordination

Proposal management

Technical writing

Stakeholder collaboration

Project management

Storytelling/persuasive writing

Education

APMP Foundation or Practitioner Certification

Bachelor's degree in Communications, Marketing, Journalism, Business or related field

Tools

Microsoft Word

PowerPoint

Adobe Acrobat

SharePoint

Expedience

Proposal automation tools

Job description

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, You Can Count On

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon We

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Safer. Faster. Smarter. This is how Aecon Utilities is committed to delivering projects. Aecon Utilities is a leading North American utility infrastructure provider with a strong track record delivering safe, reliable and innovative solutions across electrical, telecommunications, pipeline distribution and renewable energy markets. With operations across North America, Aecon Utilities supports critical utility infrastructure that powers and keeps communities connected. Guided by our core value of Safety Always, we partner with clients to build the infrastructure that powers the future.

Under the supervision of the Proposal Supervisor, this role is responsible for the coordination of proposal/tender/quote submissions from bid/no bid decisions through contract execution. In this role you will work with multiple teams including Estimators and Operations to ensure that we are submitting high quality responses to our clients. To be chosen for this role you must have prior experience in proposal coordination, and effective verbal and written communication skills.

This role can be based out of Etobicoke, ON, Calgary, AB, Vancouver, BC, or surrounding areas.

What You'll Do Here

• Act as single point of contact with the client, break out and assign deliverables, develop proposal outline, schedule/facilitate kickoff calls and touchpoints, ensure RFP compliance, facilitate reviews, perform final polish and quality control on all documents, manage the post-bid clarifications, build proposal presentation PowerPoints, and overall coordination of the proposal from the bid/no bid review to the contract execution.
• L ead the end-to-end proposal development process, serving as the primary liaison between internal stakeholders and clients to ensure timely, compliant, and compelling submissions.
• Strategically plan and manage proposal timelines, kickoff meetings, content development, and review cycles, ensuring alignment with client expectations and internal quality standards.
• Author and refine high-impact proposal content including executive summaries, technical narratives, project profiles, and resumes, while mentoring junior team members on best practices in proposal management.
• Collaborate with estimating, operations, and business development teams to craft tailored win themes and value propositions that differentiate our offerings.
• Support the visual strategy of proposals by conceptualizing and directing the creation of custom graphics and presentation materials using PowerPoint and other tools.
• Support maintain and enhance the proposal content library and knowledge base (SharePoint, Expedience), ensuring content is current, searchable, and aligned with brand and messaging standards.
• Analyze proposal outcomes and client feedback to drive continuous improvement in proposal strategy, content, and process.
• Contribute to business development efforts by developing pursuit strategies, supporting pipeline management, and preparing client-facing materials.

What You Bring To The Team

• A proactive and strategic mindset with 5+ years of progressive experience in proposal coordination or proposal management, ideally within the utilities or infrastructure sector.
• Demonstrated ability to lead complex, multi-disciplinary proposals under tight deadlines with minimal supervision.
• Exceptional writing, editing, and storytelling skills with a keen eye for detail and a strong grasp of persuasive communication techniques.
• Advanced proficiency in Microsoft Office (especially Word and PowerPoint), Adobe Acrobat, SharePoint, and proposal automation tools such as Expedience.
• Strong organizational and project management skills, with the ability to prioritize competing demands and drive results in a fast-paced environment.
• Proven experience collaborating across departments and influencing stakeholders at all levels.
• APMP Foundation or Practitioner Certification strongly preferred.
• A degree in Communications, Marketing, Journalism, Business, or a related field—or equivalent professional experience.

The expected pay range for this role is $80,000 - $90,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.