Proposals, Bids & Grant Writer

Capstone Project Solutions; Dartmouth; Hybrid; CAD 65,000; Full time

Job summary

Capstone Project Solutions is seeking a Proposals, Bids & Grant Writer to enhance their team in Dartmouth, Nova Scotia. This role involves researching grant opportunities and developing compelling proposals while closely collaborating with project management and stakeholders. The ideal candidate will have a Bachelor's degree and at least 3-5 years of relevant experience, demonstrating strong writing and research skills.

Benefits

Medical and dental benefits

Annual performance bonuses

3 weeks of vacation, plus sick days

Additional time off over Christmas

Qualifications

• 3-5 years’ experience in grant writing and proposal writing.
• Proven ability to deliver high-quality proposals under tight deadlines.
• Experience working in a collaborative, team-oriented environment.

Responsibilities

• Researching and drafting grant proposals tailored to funding requirements.
• Collaborating with multi-functional teams to develop proposal strategies.
• Managing the submission process and maintaining accurate records.

Skills

Attention to detail

Collaboration

Writing succinctly

Research skills

Education

Bachelor’s Degree in English, business, or communications

Tools

Microsoft Office Suite

Proposal management software

Microsoft SharePoint

Job description

Background

Are you passionate about technical writing and creating compelling, competitive proposals that win new business? Do you have a creative and engaging writing style that inspires collaboration and action?

Capstone’s team is expanding, and we have an exciting opportunity to join our team. Reporting to the Director, Engagement & Corporate Communications, this role involves finding proposal and grant opportunities, developing polished procurement proposals, and aligning efforts with Capstone’s business development strategy. This includes researching opportunities, drafting grant requests, and managing the submission process.

As a Proposals, Bids & Grant Writer, you will contribute to every aspect of our process—screening, selecting, and developing responses for grants, RFPs, and other opportunities aligned with Capstone’s strategic objectives. You’ll work closely with internal and external stakeholders, including senior leadership, project managers, business analysts, change managers, and subject matter experts (SMEs).

We’re looking for a motivated self-starter who thrives in a collaborative environment and enjoys contributing to the development of successful proposal practices.

Compensation and Benefits:

• Wage: Starting annual salary $65K.
• Benefits: Capstone offers medical and dental benefits.
• Bonuses: Annual performance bonuses are awarded based on the organization’s success over the fiscal year.
• Paid Time Off: 3 weeks of vacation, plus sick days and additional time over Christmas.

Contract Terms and Conditions

• 1 Year temp to perm contract
• Hybrid position in Dartmouth Nova Scotia, however remote will be considered for the right candidate.

Scope of Work

The selected Proposals, Bids & Grant Writer will be responsible for:

Grant Application Writing:

• Understand Capstone’s history, structure, strategic objectives, programs, and financial needs.

• Research grant opportunities from government and non-government agencies.

• Draft grant proposals and supporting documents tailored to Capstone’s funding requirements.

• Coordinating grant submissions and ensuring compliance with funder requirements.

• Provide regular updates on grant submissions and opportunities to the C-suite team.

• Maintaining accurate records of grant submissions and awarded funding.

• Prepare interim reports for awarded grants and track grant spending.

• Ensure compliance with funding requirements and coordinate with program staff to meet deadlines.

• Maintain grant deadlines, program trackers, and data within Capstone’s database.

• Foster positive relationships with fund providers and stakeholders.

• Respond to queries about drafted and submitted proposals.

• Submit reports related to grant opportunities.

• Other duties as required

Proposal Writing:

• Review bid portals and select and select opportunities for response that match team skills, experience and Capstone’s strategy for growth and engagement.

• Follow approved process and used branded templates to develop, write, and edit high quality material for proposals, reports, and briefings.

• Conduct quality control checks to ensure compliance with RFP requirements and criteria.

• Collaborate with project management, business analyst teams, and SMEs to gather information and create accurate, persuasive proposals ensuring content accuracy

• Write proposal sections according to prescribed outlines and RFP formats.

• Proofread and edit documents for style, consistency, grammar, and syntax.

• Utilize existing source files and research to develop technical, management, and performance-related sections.

• Maintain information databases and boards to reflect up to date information

• Incorporate feedback from review cycles to refine proposals.

• Work with SMEs and graphic artists to develop visual aids, such as process flowcharts and diagrams. Creating supporting documentation may be an independent requirement.

Qualifications

The ideal Proposals, Bids & Grant Writer will have:

• Bachelor’s Degree in English, business, communications, or a relevant field. An equivalent combination of education, skills and experience may be considered.

• 3-5 years’ proven experience in grant writing, prospect research, general fundraising, or comparable and transferable skills acquired in a professional setting.

• 3-5 years’ proven experience in Proposal Writing.

• Proficiency with Microsoft Office Suite and familiarity with proposal management software.

• Proficiency with Microsoft SharePoint and teams as workflow management systems.

• Knowledge of government, provincial and municipal sectors a plus.
• Knowledge of project management processes and methodologies a plus.

Technical/Job Specific Knowledge and Abilities

• Proven ability to work closely with multi-functional teams to develop a customer-specific proposal strategy

• Superior attention to detail

• Proven ability to write succinctly and distill complex ideas into simple and persuasive written content

• Ability to deliver high-quality proposals within tight deadlines, ensuring all client requirements and specifications are met

• Proven ability to work collaboratively and effectively across teams with competing needs

• Experience working in a small, hands on, team-oriented, collaborative environment

• Strong entrepreneurial attitude, including drive for results and proven ability to stay focused on goals

• High professional and ethical standards for handling confidential information

• Resourceful self-starter, professional, responsive, and positive work attitude

Application Requirements

Interested candidates must submit a application that includes:

1. Cover Letter: Brief introduction and summary of your qualifications.
2. Experience and Expertise: Provide a resume that outlines relevant experience and examples of past work.
3. References: Contact information for at least three professional references.
4. Written Example: Attach three individual samples of previous proposals or grant submissions that showcases your writing capabilities. Excerpts from larger are acceptable – please select up to 10 pages from each of the three samples that you feel represent your work best.

Submission Instructions

All applications must be submitted electronically to [e-mail] no later than June 20, 2025.

We look forward to receiving your application to support our Work Winning initiatives. Selected respondents will be invited to an interview process before a final decision is made.